Job Descriptions

Job descriptions are for reference purposes only. They are generic descriptions of the duties, typical work activities and responsibilities of the job titles within the Wayne-Finger Lakes BOCES. The list is not all inclusive and is subject to change.

The State Education Department does not have a job description for 'Teacher' due to the wide variety of class settings, subject matter within a specific certification area and possible job assignment responsibilities.


Non-Certified (A-O)

Please Note: The Non-Certified (A-O) and Non-Certified (P-Z) are job descriptions written by Ontario County Civil Service.

Account Clerk

DISTINGUISHING FEATURES OF THE CLASS:

The work is primarily of a routine nature and involves the application of standardized account keeping practices in maintaining and reviewing financial accounts and records. Account Clerks usually work under general supervision on standard assignments in accordance with definitely defined procedures. Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Operates a personal computer in performing duties described below:
  • Posts to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry media;
  • Receives remittances by mail or in person, verifies amounts, computes interest and penalties and posts to books of original entry;
  • Assists in maintaining labor, material and operational cost records;
  • Assists in verifying and reconciling account balances according to a prescribed procedure;
  • Helps to review and check routine account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
  • Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;
  • Compiles data for and helps in the preparation of simple financial and statistical reports;
  • Issues receipts for monies received;
  • Sorts, indexes and files requisitions, vouchers, ledger cards and other material;
  • Compiles payroll data, prepares and checks payroll;
  • Operates computing, calculating, check writing and other office machines.
  • May, on occasion, be required to operate word processing, data entry or related business equipment.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of modern methods of keeping and reviewing financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to perform data entry work on a computer; ability to make arithmetical computations accurately and rapidly; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; high degree of accuracy; integrity, tact, neatness and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma and one year of clerical experience responsible for maintaining financial accounts and records; or

2. Two years clerical experience as described in (1) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Completion of one year of college with study in accounting, secretarial science, office technologies or business administration may be substituted for the one year of required experience as noted in number (1) above.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

Account Clerk Typist

DISTINGUISHING FEATURES OF THE CLASS:

The work is primarily of a routine nature and involves operating a computer in the application of standard account keeping practices in maintaining and reviewing of financial accounts and records. Employees usually work under general supervision on standard assignments in accordance with definitely defined procedures. Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments. Excepting the ability to operate a computer, this class is equivalent to that of Account Clerk. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Operates a personal computer in performing duties described below:
  • Posts to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry media;
  • Receives remittances by mail or in person, verifies amounts, computes interest and penalties and posts to books of original entry;
  • Assists in maintaining labor, material and operational cost records;
  • Assists in verifying and reconciling account balances according to a prescribed procedure;
  • Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, title searches, judgments, lis pendens, reports, index cards, time cards, and similar materials;
  • Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;
  • Compiles data for and helps in the preparation of simple financial and statistical reports;
  • Sorts, indexes and files requisitions, vouchers, ledger cards and other material;
  • Compiles payroll data, prepares and checks payroll;
  • Operates computing, calculating, check writing and other office machines.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of modern methods of keeping and reviewing financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to perform data entry work on a computer; ability to make arithmetical computations accurately and rapidly; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; accuracy, tact, neatness and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma and one year of clerical experience responsible for maintaining financial accounts and records; or

2. Two years clerical experience as described in (1) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Completion of one year of college with study in accounting, secretarial science, office technologies or business administration may be substituted for the one year of required experience as noted in number (1) above.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

Accountant I

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for planning, implementing and monitoring accounting and fiscal management functions in a department or agency. The incumbent in this position analyzes and monitors program funds, grants and expenditures; develops accounting systems; furnishes periodic financial reports; completes the payroll and other related personnel reports; may oversee account keeping activities completed by contract agencies. Work is performed under the general supervision of a department head or higher level administrator with leeway allowed for the exercise of independent judgment in carrying out details of the work. Routine supervision of accounting staff is a responsibility of this position. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Oversees staff in the preparation of monthly billing;
  • Supervises day to day activities to ensure proper accounting procedures are followed;
  • Develops, revises and implements accounting systems and procedures to provide complete and accurate accounting for the agency’s financial transactions;
  • Prepares financial reports required by state laws and local rules detailing claims and expenditures;
  • Performs cost and budget analyses, financial forecasting feasibility studies and other accounting tasks to aid in program efficiency and effectiveness;
  • Maintains journal and ledger accounts and balances reconciles bank statements and accounts;
  • Prepares periodic fiscal and statistical statements and reports for agency use, or submission to State and Federal agencies;
  • Assists the department head in the preparation of service contracts by collecting and preparing statistical reports;
  • Assists the department head in the preparation of a program’s annual operating budget and application for grants by compiling and analyzing financial data;
  • Advises and consults with department head or other staff on current fiscal and reporting requirements and control of expenditures;
  • Coordinates purchases for a department, verifies finds are available from appropriate accounts, prepares requisitions and maintains list of qualified suppliers;
  • Uses personal computer to make financial inquiries, maintain records and make financial analyses.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of the principles, practices and terminology of accounting; good knowledge of financial administration including budgeting, purchasing and reporting, good knowledge of modern office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to develop and maintain accounting systems; ability to prepare and analyze complex financial records, reports and statements; ability to communicate effectively both orally and in writing; ability to operate a personal computer and utilize common office software programs; ability to perform close, detail work involving considerable visual effort and concentration; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s degree in accounting, business or public administration, economics or related field, including or supplemented by 18 semester credit hours in accounting and one (1) year of accounting or auditing experience involving the maintenance or auditing of double entry books or a business, including the general ledger, or in the maintenance of governmental agency books involving appropriation accounting and the preparation of budget and financial reports, or

2. Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with an associate’s degree in accounting, business administration or closely related field including or supplemented by nine (9) semester credit hours in accounting and three (3) years of experience as defined in one (1); or

3. An equivalent combination of training and experience as described by the limits of (1) and (2).

NOTE: Completion of one year of college with study in accounting, secretarial science or business administration may be substituted for the one year of required experience as noted in number (1) above.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SPECIAL REQUIREMENTS FOR APPOINTMENT: Certain assignments made to employees in this class will require access to transportation to meet field work assignments made in the ordinary course of business in a timely and efficient manner.

ADMINISTRATIVE AIDE

DISTINGUISHING FEATURES OF THE CLASS:

This is a paraprofessional position involving responsibility for performing a wide variety of administrative and clerical activities and tasks in support of an office or program. Specific tasks may vary depending on the functional area and program objectives of the agency to which the employee is assigned, but the Aide position is characterized by substantial contact with agency clients or the general public to explain program services, requirements, etc., by managing complex records systems and by assisting administrators and professional staff in these higher level positions. The work is performed under the general supervision of a higher level administrator within the framework of clearly defined guidelines and instructions. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Provides information over the phone and to visitors on program services and requirements, may schedule appointments or assist individuals in applying for services, explains procedures and program processes;
  • Compiles data and background material to assist in various administrative/professional activities;
  • Maintains and processes complex records including computerized records requiring advanced knowledge of agency services and procedures;
  • Schedules and arranges conferences, meetings, special events, etc.;
  • Assists professional staff in analyzing and evaluating methods, procedures, forms, applications, etc.;
  • May compose correspondence in response to routine inquiries and issues;
  • Prepares a variety of reports related to the work;
  • Opens, reviews and distributes incoming mail in accordance with staff assignments, researches and attaches appropriate background material to correspondence;
  • Prepares responses to letters concerning program, policies and procedures for own or supervisor’s signature;
  • Coordinates the maintenance of and prepares agency financial, payroll, personnel, and attendance records;
  • Designs, sets up and maintains files of correspondence, documents and records;
  • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically, and follows up to see that instructions are followed and deadlines are met;
  • Screens callers or visitors to determine the nature of the inquiry, answers questions on established policy and procedure, and/or refers to appropriate party or office;
  • Types correspondence, memoranda, reports, minutes of meetings, hearings and conferences, and related material;
  • Monitors expenditures to maintain budgetary controls;
  • Orders office supplies and maintains inventory of supplies and equipment;
  • Plans and supervises the collection, tabulation, and analysis of statistical and financial data;
  • Expedites the preparation of reports and the maintenance of records;
  • Reads incoming mail and answers general correspondence;
  • Schedules periodic staff conferences for entire department personnel;
  • Prepares special studies on the operations of the department and makes confidential investigations as required by officials.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of office terminology, procedures and methods; good knowledge of the working policies, procedures, rules and regulations governing the agency to which assigned; working knowledge of the agency’s programs, objectives and goals; ability to compile data and background information; ability to prepare and maintain records and reports; ability to communicate effectively; ability to establish a rapport with others for the purpose obtaining or conveying information; ability to assist in reviewing and evaluating program procedures, methods, forms, etc.; ability to keyboard at an acceptable rate of speed; ability to perform prolonged fine finger movement; ability to follow complex oral and written instructions.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York Sate registered college or university with an Associate’s Degree in Business Administration, Business Management, Office Administration, Office Management, Secretarial Studies, Office Technology, or related field, and one year of clerical or administrative experience involving typing; OR

2. Graduation from high school or possession of a high school equivalency diploma, and three years of clerical or administrative experience involving typing; OR

3. An equivalent combination of training and experience as defined by the limits (1) and (2) above.

APPLICATION SUPPORT SERVICES ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support for software and hardware applications. An incumbent in this position analyzes problems concerning personal computers and network software to determine an acceptable solution. General supervision is received with wide leeway for independent judgment. Supervision of others is not a requirement. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Analyzes problems concerning PC and network software to determine an acceptable solution;
  • Reports and resolves problems and deviations affecting workload and scheduling;
  • Tests new or updated software and reports bugs to vendors;
  • Answers questions concerning computer and network software;
  • Documents call resolutions for software problems;
  • Installs PC software and updates to software;
  • Prepares documentation for users and user support personnel;
  • Supports user staff in the use of PC software;
  • Modifies and adapts purchased software to a specific need or application.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Full knowledge of personal computers; knowledge of how to identify program problems; ability to operate a PC; ability to communicate orally, including the ability to communicate technical information to non-technical people; ability to analyze problems and develop appropriate solutions; ability to understand complex written and oral instructions, ability to get along well with others; ability to work in an organized way; ability to work independently; ability to work as part of a team; attention to detail.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and two (2) years of experience gained within the past five (5) years which involved the operation of a personal computer and peripheral equipment.

NOTE: Graduation from a regionally accredited or New York Sate registered college or university with an Associate’s Degree in Computer Science or related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

AUDIO VISUAL TECHNICIAN

DISTINGUISHING FEATURES OF THE CLASS:

This is technical work involving the responsibility for planning and preparing audio visual material for classroom presentation. This work differs from an audio visual aide or operator in the use of technical training and experience in assisting teachers in planning the various kinds of audio visual material suited for particular kinds of classroom presentation. The work is performed under general supervision of a department head under the immediate supervision of teachers when assigned to specific projects. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assists teachers in preparing, scripting and shooting instructional material for classroom presentation;
  • Assists teachers in recording sound tracks on films designated for sound;
  • Records concerts, radio or television programs, plays and other theatrical performances;
  • Operates still, motion picture and television cameras;
  • Checks and adjusts television receivers and makes repairs as necessary;
  • Prepares graphics, original art work, lettering and related materials for films, slides and printed materials;
  • Produces and assembles multi-media presentations to be used for orientation and public relations;
  • Performs a variety of work related to audio visual work such as repair equipment, cleaning, splicing, rewinding films and film strips;
  • Operates and demonstrates the use of equipment such as film projectors, cameras, phonographs, tape recorders, amplifiers, audio meters and sound equipment;
  • Checks in and sorts film for distribution to various departments in accordance with requests and packs films for shipment;
  • Takes inventories, orders parts, keeps records and makes reports.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of the use, repair and maintenance of audio visual equipment; good knowledge of the tools, terminology and uses of equipment used in the preparation of audio visual material, graphics, art work and sound equipment; good knowledge of the care and storage of films, slides and records; good motor and eye coordination; manual dexterity; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school and either:

1. Two years of experience in the preparation and use of audio visual equipment including cameras, projectors, sound and related equipment; or

2. Completion of a trade school in course related to audio visual equipment and one year of experience listed in one (1) above; or

3. An equivalent combination of training and experience.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

AUTO MECHANIC I

DISTINGUISHING FEATURES OF THE CLASS: This is skilled work involving responsibility for the complete overhaul and repair of a wide variety of automotive equipment including heavy-duty equipment such as bulldozers and graders. The work requires a thorough knowledge of the trade. General instructions are received regarding tasks to be performed, but considerable leeway is permitted in planning the details of each assignment. Supervision may be exercised over one or more assistants. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Performs skilled operations in the repair and overhaul of gasoline and diesel motor equipment, including trucks, tractors, graders, bulldozers, power shovels and buses;

Repairs or replaces motor pumps, fuel pumps, generators, carburetors, shock absorbers;

Repairs ignition systems, transmissions, brake systems, clutches, and front and rear axles;

Adjusts connecting rods and bearing;

Adjusts steering mechanisms and aligns wheels;

Makes minor welding repair to automotive equipment;

Greases vehicles, changes oil and oil filter;

Tunes engine and sets the timing;

Attaches and removes snow plow blades and other auxiliary equipment;

Works as a motor equipment operator when directed;

May be required to supervise other automotive mechanics or employees.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of standard automotive repair methods and of the terminology and tools of the trade; demonstrated ability to made difficult repairs to heavy automotive and other mechanical equipment; familiarity with welding techniques; ability to work from plan, manuals and specifications and to follow rough draft sketches and oral instructions; good motor and hand and eye coordination; manual dexterity; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Two years of experience as a skilled automotive repairman.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of a valid New York State Operator's license at the time of appointment, and maintenance of such license throughout the tenure of employment in the position.

AUTOMOTIVE MECHANIC – BUS DRIVER

DISTINGUISHING FEATURES OF THE CLASS: These duties require the ability to perform maintenance and repair work of a skilled nature on buses and other automotive equipment and also require skill in the operation of a school bus. Insofar as the repair work is concerned, thorough knowledge of the automotive repair trade is required. General instructions are received concerning bus routes and maintenance and repair tasks with the incumbent exercising his own judgment in the normal course of his duties. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Performs skilled operations in the repair and overhaul of school buses and other automotive equipment owned by the school system;

Repairs or replaces motor pumps, fuel pumps, generators, carburetors and shock absorbers; Repairs ignition systems, transmissions, brake systems, clutches and front and rear axles; Makes a variety of other repairs on automotive equipment;

Operates a school bus on a regular schedule or on special occasions; Checks the operating condition of the bus before starting on a trip; Reports any mechanical defect to immediate superior;

Instructs or informs children about safety practices when entering and leaving bus; Maintains orderly conduct of children on bus.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of the standard practices, terminology, safety precautions and tools used in the maintenance and repair of automotive equipment; demonstrated ability to make difficult repairs to heavy automotive equipment; good knowledge of driving safety practices and traffic laws and regulations; ability to operate a bus under all driving and road conditions; ability to get along well with children and command their respect; mechanical aptitude; mental alertness; dependability; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Two (2) years of full-time paid work experience, or its part-time equivalent, as a skilled automotive mechanic in an automotive repair shop.

SUBSTITUTION: Possession of a vocational or technical training program Certificate in the repair of automotive or heavy equipment may be substituted for one (1) year of the required experience.

NOTE: Candidates must be at least at 21 year of age.

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of appropriate New York State Operator’s license at the time of appointment and maintenance of such license throughout the tenure of employment in the position.

NOTE: In addition, candidates must satisfy the requirements for School Bus Driver set forth in the Rules and Regulations of the New York State Commissioner of Education.

BUILDING MAINTENANCE ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This is semi-skilled work involving responsibility for independently performing a variety of mechanical and other building maintenance tasks or for serving as a helper to a higher level maintenance employee. In either case, although a working knowledge of one or more trades is necessary, a maintenance assistant does not utilize the more skilled journeyman techniques for any considerable portion of his time. In addition, the work may involve the part time operation of a truck, automobile or other automotive equipment. General instructions are received and work is performed under immediate or general supervision, depending upon the nature of the task. Does related work as necessary.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Performs semi-skilled work in masonry, carpentry, electrical or painting operations;
  • Repairs windows, doors, floors, walls and other parts of buildings;
  • Does interior and exterior painting where quantity rather than fine quality of work performed is the principal object;
  • May help to install or repair general plumbing equipment, such as sinks, toilets and baths;
  • Assists in cleaning and repairing boilers, pumps, heaters, pipe lines, valves and traps;
  • Mixes plaster and concrete and assists in laying brick, plastering walls, finishing concrete work, etc.;
  • Operates trucks, automobiles, air compressors and other motorized equipment;
  • Takes part in general buildings and grounds cleaning and maintenance activities;
  • Serves as general handyperson performing a variety of semi-skilled duties.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern buildings and grounds maintenance and repair practices; knowledge of the practices and techniques of one or more of the standard trades; mechanical aptitude; industry; physical condition commensurate with the demands of the position; dependability and manual dexterity.

MINIMUM QUALIFICATIONS: Two years of general experience in either building construction or maintenance work.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

ONTARIO COUNTY APPLICANTS ONLY:

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of a valid New York State Operator’s License at the time of appointment, and maintenance of such license throughout the tenure of employment in the position

BUILDING MAINTENANCE MECHANIC

DISTINGUISHING FEATURES OF THE CLASS:

This class involves a variety of building maintenance and repair tasks of a skilled nature. Employees in this class are required to work along various mechanical lines as the occasion demands. In this respect, the class differs from such classes as painter, carpenter, plumber, etc. which limit incumbent to a single trade. The duties of this class differ from Building Maintenance Assistant by reason of the more skilled nature of the work involved. Incumbents perform their duties with some latitude for independent planning and are responsible for laying out the working details. Supervision may be exercised over the work of semi-skilled workers and other maintenance or custodial personnel; does related work as necessary.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Supervises or performs repairs to plumbing, steam lines, electrical wiring and equipment, furniture, doors, windows, hardware and varied mechanical equipment and machinery;
  • Installs shelving, storage cabinets and new hardware;
  • Does skilled painting work;
  • Oversees and takes part in ordinary building cleaning operations;
  • Oversees the operation of a central heating and air conditioning system including air conditioning chillers, air handling units and hot water boiler;
  • Makes inspection of property to ascertain repair needs;
  • Estimates material required for repairs;
  • Keeps daily time and material records;
  • Supervises and participates in a general grounds maintenance program;
  • May operate an energy management system including a host computer, building management software and assorted peripheral and ancillary devices in regulating heating, ventilating and air conditioning systems.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of the practices, processes, materials and tools of the principle trade in which the experience has been gained; working knowledge of one or more additional trades; good knowledge of modern buildings and grounds maintenance and repair practices; familiarity with the operation and maintenance of high pressure heating systems and air conditioning systems; ability to plan and supervise the work of others; ability to understand oral and written directions; mechanical aptitude; dependability; thoroughness; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: One year of experience as a journeyman in one of the recognized skilled trades or four years of experience in either general building construction or building trades work in one or more of the standard trades, such as carpentry, plumbing, electrical.

ONTARIO COUNTY APPLICANTS ONLY:

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of a valid New York State Operator’s License at the time of appointment, and maintenance of such license throughout the tenure of employment in the position.

BUYER

DISTINGUISHING FEATURES OF THE CLASS: This work involves responsibility for purchasing a wide range of commodities including materials, supplies, equipment and services for various departments, agencies or offices of all the county government, including Finger Lakes Community College. An employee in this class has responsibility for procuring quality merchandise as economically as possible, in accordance with purchase specifications. The work is performed under the general supervision of the Purchasing Director with leeway provided for the use of independent judgment. Supervision may be exercised over the work of clerical personnel. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Secures sealed bids, quotes and negotiates contracts with vendors to assure best values available;

Works closely with departments to develop specifications for various materials and construction projects;

Purchases and/or recommends equipment and supplies as needed by various departments and offices;

Receives and analyzes bids and recommends the awarding of orders for the purchase of various materials;

Obtains samples and provides cost estimates for purchases;

Resolves problems concerning purchasing problems such as price increases, late shipments, back orders, etc;

Keeps informed on market conditions, new product development and technological improvements;

Maintains and updates vendors’ lists, price lists and other records and prepares reports as required;

Maintains the fixed asset inventory including the valuation of land, buildings and equipment;

Recommends and assists in implementing purchasing policies;

Attends various meetings relating to purchasing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of the principles and practices of large scale purchasing; good knowledge of a wide range of materials, commodities and services; good knowledge of the methods for determining quality and grade of purchased items; good knowledge of markets, trade conditions and methods; working knowledge of computers and also to use Word and Excel software; working knowledge of General Municipal Law; good communication skills; ability to coordinate purchases and solve various problems; ability to interpret and adhere to purchase specifications; ability to read blueprints and construction specifications; ability to establish and maintain working relationships with vendors; ability to understand and follow written and oral directions; initiative and resourcefulness; integrity.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor’s Degree in marketing, finance, business or public administration or closely related field and one year of experience in purchasing a variety of commodities on a large scale; or

2. Graduation from high school or possession of a high school equivalency diploma and five years of experience in purchasing a variety of commodities on a large scale; or

3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

NOTE: The purchasing experience must have involved bidding, analyzing bids and recommending purchases of a number of different items.

CLEANER

DISTINGUISHING FEATURES OF THE CLASS:

This is routine manual work requiring efficient and economical performance of cleaning and maintenance operations for buildings, grounds and equipment. Work is performed under the general supervision of a custodian or other superior in accordance with established policies.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Sweeps and mops floors and stairs;
  • Dusts woodwork, furniture and other equipment;
  • Washes windows, walls, sinks and other fixtures;
  • Polishes furniture and metal furnishings;
  • Empties wastebaskets, collects and disposes of rubbish;
  • Clears snow and ice from walks and driveways;
  • May perform a variety of grounds keeping tasks;
  • Delivers packages and messages;
  • Assists in the operation of a heating plant;
  • Arranges chairs and tables and other equipment for special use of building;
  • Repairs window shades and replaces light bulbs;
  • Paints rooms and equipment and assists in making minor plumbing, electrical and carpentry repairs.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Some knowledge of building cleaning practices, supplies and equipment and ability to use them efficiently and economically; ability to perform a variety of minor maintenance tasks; ability to follow oral and written directions; willingness to perform routine cleaning and other manual tasks; thoroughness; dependability; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: None.

SPECIAL REQUIREMENT FOR APPOINTMENT: Certain assignments made to employees in this class will require access to transportation to meet field work assignments made in the ordinary course of business in a timely and efficient manner.

CLERK

GENERAL STATEMENT OF DUTIES: Independently performs routine clerical work and/or assists in performing more difficult and responsible clerical work; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: The work is primarily of a routine nature and involves the performance of standardized clerical tasks. Although detailed instructions are given for new or difficult assignments and procedures, employees must exercise independent judgment in applying them to specific cases. The work is reviewed by immediate observation, by checking completed work, by periodic or spot checks, by cross checking or another step in the clerical process.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Sorts, indexes and files mail, bills, requisitions, ledger cards and other material;
  • Pulls materials from files, makes simple file searches and maintains charge-out records;
  • Issues and records applications, licenses and permits;
  • Collects fees and accounts for monies received;
  • Checks reports and records for clerical accuracy, completeness and proper extension;
  • Answers telephone and gives out routine information or relieves at switchboard;
  • Maintains time records and payroll data;
  • Operates mimeograph, Photostat, simple computing and other office machines;
  • Makes entries on control cards, or in ledger from original sources;
  • Makes arithmetical computations and complies simple statistical reports.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to understand and follow oral and written directions; ability to get along well with others; ability to write legibly; clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy; good physical condition.

ACCEPTABLE EXPERIENCE AND TRAINING: Graduation from high school or an equivalent combination of experience and training.

COMPUTER SERVICES ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support including maintenance and installation for software and hardware. The incumbent must analyze and resolve problems. Work is performed under the general direction. Supervision over the work of others is not a responsibility of this position. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Installs internal and external hardware;
  • Installs PC operating systems;
  • Configures computers for Internet connectivity;
  • Attends technical support and vendor training;
  • Resolves hardware and software problems (including those with operating systems) and deviations affecting workload and scheduling of personnel;
  • Analyzes problems concerning PC software and hardware to determine an acceptable solution and insures that all applications run;
  • Answers questions concerning computer software;
  • Documents call resolutions for software problems;
  • Installs PC software and updates to software and insures network connectivity.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of personal computers; knowledge of PC and LAN operating systems; knowledge of client server software; ability to operate a PC; ability to analyze problems and develop appropriate solutions; ability to understand complex written and oral instructions; ability to get along well with others; ability to work in an organized way; ability to work independently; ability to work as part of a team; attention to detail.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and

Two (2) years experience gained within the past five (5) years which involved the operation of a personal computer and peripheral equipment and problem resolution for computer hardware and software.

NOTE: Graduation from a regionally accredited or New York Sate registered college or university with an Associate’s Degree in Computer Science or related field may substitute for one (1) year of experience if the education was completed within the past five (5) years.

COMPUTER SYSTEMS ANALYST

DISTINGUISHING FEATURES OF THE CLASS: This is a technical position which involves application system analysis and project management work. The incumbent is responsible for analyzing and evaluating user needs and designing or revising computer applications. The work is performed under general supervision while being responsible for assigning work to others. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Formats data from different systems to enable conversion for use by other systems;

Follows-up with users concerning deadlines and requirements;

Identifies user problems and procedures for solution;

Analyzes and evaluates needs against technological capabilities and feasibility;

Analyzes and designs needed or revised computer applications/technologies;

Determines new systems needed to help perform tasks;

Makes recommendations concerning new technologies, equipment, software, etc.;

Develops reports to provide summary statistics and/or information from a system;

Develops procedures based upon standards for users to insure uniformity and compatibility;

Designs user interfaces;

Trains internal and external users and user support personnel in a variety of settings;

Assigns work tasks to others;

Provides agency personnel with telephone or onsite support;

Provides all tasks associated with project management (identifying tasks, prioritizing, and scheduling resources).

FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Thorough knowledge of systems analysis; thorough knowledge of office terminology and standard procedures; thorough knowledge of the capacities of various types of hardware; ability to establish effective working relationships; ability to reason logically; ability to analyze processes; ability to determine where technology should be applied in a process; ability to manage projects; ability to communicate orally including the ability to communicate technical information to non-technical people; ability to communicate in writing; ability to work as part of a team; ability to lead the work of others; ability to train others; ability to re-engineer workflow; attention to detail; sound judgment and initiative.

MINIMUM QUALIFICATIONS:

  1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in Computer Science or a related field AND two (2) years of full-time paid experience gained within the past five (5) years, or its part-time equivalent, in computer programming or computer systems analysis; OR
  1. Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree AND four (4) years of full-time paid experience gained within the past five (5) years in computer programming or computer systems analysis; OR
  1. An equivalent combination of training and experience as defined by the limits of (1) or (2) above.

CUSTODIAN

GENERAL STATEMENT OF DUTIES: Performs responsible building cleaning, operation and minor maintenance work; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for the efficient and economical cleaning and maintenance of a building and related facilities.

The work is performed under general direction with some lee way for the exercise of independent judgment in keeping building and facilities up to approved standards of cleanliness and operation. Immediate supervision may be exercised over the work of subordinates.

EXAMPLES OF WORK:

Makes regular inspections of building and grounds to maintain proper cleaning and maintenance procedures;

Participates in cleaning and maintenance work and may supervise such activities;

Operates or checks the operation of oil, gas or coal-fired heating systems;

Checks to insure that buildings are heated, cleaned, locked and unlocked and in readiness for all activities;

Keeps records and makes reports of supplies used and activities carried on;

Consults with superior regarding unusual maintenance problems and makes recommendations concerning the purchase of supplies, materials and equipment;

Reports any acts of vandalism or breakage to proper authorities.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES: Good knowledge of building cleaning practices, supplies and equipment and ability to use them efficiently and economically; ability to make minor plumbing, electrical, carpentry and mechanical repairs and to perform a variety of routine maintenance tasks; ability to follow moderately difficult oral and written direction; ability to supervise the work of others; thoroughness; resourcefulness; dependability; good judgment; good physical condition.

ACCEPTABLE EXPERIENCE AND TRAINING: One year of experience in building cleaning and maintenance work; or any equivalent combination of training and experience.

CUSTOMER SERVICE REPRESENTITVE

DISTINGUISHING FEATURES OF THE CLASS: This involves responding to telephone inquiries from users concerning questions and problems related to computer equipment, systems and software. The incumbent will be required to have knowledge of the customer service software used to support this position. Work is performed under general direction with wide leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work. Supervision over the work of others is not a responsibility of employees in this class. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Responds to calls to the Customer Assistance Center;

Tracks questions which come in to Customer Assistance Center;

Tracks the answers to questions which come in to the Customer Assistance Center;

Insures that calls are routed and assigned to the appropriate personnel;

Reports maintenance/hardware calls for service to appropriate companies;

Distributes customer assistance information to various internal/external users;

Maintains records of work completed;

Acts as a liaison between users and division;

Reviews computer input and output for accuracy;

Resolves problems affecting computer processing equipment and input/output information with user and support personnel.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS: Thorough knowledge of the operation of PCs; working knowledge of peripheral equipment; ability to get along well with others; ability to adapt purchased software to existing applications; ability to read and understand procedures, documentation and ticket information; ability to communicate orally; ability to communicate in writing; ability to coordinate a variety of activities; ability to remain at desk taking calls for a long period of time; ability to work as part of a team; ability to maintain records; ability to follow written and oral instruction; attention to detail.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and two (2) years of experience gained within the past five (5) years which involved the operation of a personal computer and peripheral equipment.

NOTE: Graduation from a regionally accredited or New York State registered college or University with an Associate's Degree in Computer Science or a related field may substitute for one (l) year of the experience if the education was completed within the past five (5) years.

DIRECTOR OF EDUCATIONAL TECHNOLOGY SERVICES

DISTINGUISHING FEATURES OF THE CLASS: This is a senior level executive position. The work involves responsibility for overall operation of the Regional Computer Center for the Wayne Finger Lakes BOCES serving a nine county region of close to fifty school districts.Work includes planning, directing and coordinating instructional technology by the use of a variety of computer platforms, software applications, wide and local area networks and telecommunications to remote sites. Incumbent will perform departmental leadership under supervision of the Assistant Superintendent for Curriculum and Technology. The incumbent will influence policy and supervise a department of significant size and scope.

TYPICAL WORK ACTIVITIES:(Illustrative only)

Leads and directs inquiries to determine needs of organization in the information technology area;

Leads and directs evaluation of various information technology systems;

Established priorities for deployment of human resources and equipment;

Plans capital expenditures in response to participating school district needs;

Oversees development of policies and regulations for computer purchases, use and applications;

Develops and administers departmental budget;

Plans, directs and oversees training of departmental staff and users in appropriate skills;

Advises administration and governing boards on changes in technology;

Evaluates and recommends needs of department for staffing, contractual purchases and oversees departmental managers and program coordinators in carrying out the mission of the organization.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:Thorough knowledge of modern information processing systems technology, thorough knowledge of planning and design of computer technology systems to meet organizational and user needs; ability to analyze strategic problems and lead he organization to appropriate solutions; ability to plan and supervise the work of others; ability to establish and maintain working relationships with others; sound judgment; initiative and resourcefulness; physical condition commensurate with the demands of the position including the ability to work successfully in an environment of constant change.

MINIMUM QUALIFICATIONS:Graduation from high school or possession of a high school equivalency diploma and graduation from a regionally accredited or New York State college or university with a Bachelor’s Degree in Computer Science, Data Processing, Business Administration or related field and four (4) years of operational management experience involving computer information services; including systems analysis and design; two (2) years of which shall have been in a supervisory/managerial capacity.

NOTE:Additional education in an appropriate or related field beyond the Bachelor’s Degree may be substituted on the basis of 30 credit hours being equal to one year of experience up to a maximum of two (2) year’s total.

Director of facilities ii

DISTINGUISHING FEATURES OF THE CLASS: A Director of Facilities II is responsible for planning, organizing and directing the custodial and maintenance activities of a School District’s buildings and grounds department. The work is performed according to established policies and procedures and in accordance with applicable State, local, and federal laws, rules and regulations which apply to school district facility operations and maintenance. Although certain activities are performed in the office, the incumbent of this position will, on occasion, be required to perform maintenance and repair related tasks and activities, which may be performed indoors or outdoors under adverse working conditions.

This position differs from Director of Facilities I in that the incumbent has a greater scope of responsibility, and is typically responsible for the supervision of more than one unit. Supervision is exercised over subordinate supervisors and staff, which may include employees of the transportation department or those responsible for building safety and security. This position differs from Director of Facilities III in that this position is less administrative in nature. The work is performed under general supervision of a School District Administrator, which may include the Superintendent, with leeway allowed for the exercise of independent judgment in carrying out details of the work. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Supervises staff and may participate in daily preventive maintenance and custodial activities, which may include replacing locks, painting, carpeting/floor tile/window/drywall replacement and/or repair;

Manages, develops and schedules a preventive maintenance program designed to retain buildings, grounds and equipment in a safe operating condition;

Schedules inspections and completes reports for federal, state and local regulatory agencies to ensure compliance with codes, rules and regulations;

Inspects and oversees painting, carpentry, plumbing, electrical, and other mechanical maintenance and construction work performed by private contractors, custodial, or maintenance employees to ensure work is in compliance with contract specifications, as well as, applicable codes and regulations;

Supervises the in-service training of custodial, maintenance and if applicable, transportation employees;

Discusses capital projects, maintenance, repair and operational needs with school administrator(s);

Reviews the School District’s expenditures from the prior year and assists the administration with the budget process by forecasting and planning for the upcoming budget;

Monitors expenses to ensure budgetary limits established by the School Board are not exceeded;

Recommends purchase of materials and supplies and develops and directs the maintenance of the inventory control system;

Reviews decisions made by lower-level supervisors regarding work schedules, vacation requests, personal and sick leave requests to ensure compliance with District policies and procedures;

Maintains records and prepares reports related to operations and the work performed and schedules repairs when necessary;

Recommends staffing to administrators and is also responsible for interviewing, hiring, evaluating and disciplining departmental personnel;

Manages, and when necessary, performs preventive maintenance and repairs on equipment, including plumbing, HVAC and electrical systems;

Troubleshoots problems with equipment, including HVAC and electrical systems and may contact contractor to perform repairs when a non-routine issue is identified;

Director of Facilities II Performs inspections on and tests security systems, safety lighting, fire extinguishers, fire alarm system, doors, and eyewash stations to ensure proper operation and compliance with applicable codes and regulations;

Ensures removal of snow and ice from sidewalks and roadways;

Responds to inquiries from employees, school district administrators and the public regarding school district buildings and grounds activities;

Swimming pool maintenance, if applicable, is limited to maintaining pool’s cleanliness and the addition of chemicals to ensure a safe swimming environment for students/public; May work with construction managers, architects and/or engineers to develop, implement and complete capital improvement projects and other long-term plans;

May use a variety of tools and operates a variety of motor and other equipment related to building and grounds maintenance and repair including snow blowers, lawn mowers, tractors, plow trucks, pick-up trucks, hedge trimmers, chainsaws, drills, reciprocating saws, screwdrivers, wrenches, pliers, hammers and plungers;

May be responsible for operating motor equipment related to the work.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

Thorough knowledge of buildings and grounds maintenance and repair practices and procedures;

Thorough knowledge of safety precautions and practices associated with buildings and grounds maintenance and repair work;

Thorough knowledge of the practices and techniques of one or more of the skilled trades* (defined in minimum qualifications below);

Thorough knowledge of the principles and practices of administrative supervision; Ability to organize, prepare and maintain accurate records and files; Ability to effectively, efficiently and safely use tools and operate equipment related to building and grounds maintenance and repair;

Ability to inspect the work of building tradespersons and contractors to ensure compliance with contract specifications, as well as, applicable codes and regulations;

Ability to prepare budgets, operating reports and a variety of other reports relative to program activities;

Ability to understand, interpret, and follow instructions, plans, diagrams, specifications and blueprints;

Ability to understand and follow written and verbal instructions; Ability to communicate effectively both orally and in writing;

Mechanical aptitude;

Willingness to work under adverse weather conditions.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and either:

(a) A Bachelor’s or higher-level degree in School Facilities Management, Engineering, Engineering Technology, Building Construction Technology and two (2) years of experience in school facilities maintenance, general building construction, building maintenance or repair work in two or more of the skilled trades*, which included two (2) years of supervisory experience; or

(b) An Associate’s or higher-level degree in School Facilities Management, Engineering, Engineering Technology, Building Construction Technology and four years of experience in school facilities maintenance, general building construction, building maintenance or repair work in two or more of the skilled trades*, which included two (2) years of supervisory experience; or

Director of Facilities II

(c) Six (6) years of experience in school facilities maintenance, general building construction, building maintenance or repair work in more than one of the skilled trades*, which included two (2) years of supervisory experience.

*Skilled trades would include journey level experience as a carpenter, electrician, mason, plumber or heating, ventilating and air conditioning installers. Non-Qualifying Experience: Experience limited to building cleaning is not qualifying. Building cleaning is defined as activities primarily involving a variety of inside and outside building cleaning activities including, but not limited to, washing walls and windows, polishing floors, cleaning restrooms, disposing of refuse.

NOTE: Verifiable part-time experience may be prorated toward meeting full-time experience requirements.

SPECIAL REQUIREMENTS:

Possession of a valid New York State driver’s license and certificates appropriate to the vehicles, equipment and/or machinery operated at time of appointment or during the course of employment consistent with the needs of the School District. May be required to obtain a New York State Water Operator’s License, Pool Operator’s Certification, Pesticide Applicator Certificate, and other necessary certificates to perform duties of the position during the course of employment.

SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS:

In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.

DIRECTOR OF FACILITIES III

DISTINGUISHING FEATURES OF THE CLASS:

A Director of Facilities III responsible for providing administrative direction to a School District's buildings and grounds department. The work is performed according to established policies and procedures and in accordance with applicable State, local, and federal laws, rules and regulations which apply to school district facility operations and maintenance. The majority of activities are performed in the office, but the incumbent will spend time at various work sites ensuring that work is being performed and completed in an efficient manner. This position differs from Director of Facilities II in that the incumbent has primarily administrative responsibilities, while the Director of Facilities II has supervisory responsibilities over subordinate supervisors and staff. May have an Assistant Director of Facilities to assist with the management of day-to-day activities. The work is performed under the general supervision of the School Superintendent with considerable leeway allowed for the exercise of independent judgment in carrying out the details of the work. Supervision is exercised over the work of subordinate supervisors. Does related work as required.

TYPICAL WORK ACTIVITIES:

Exercises administrative direction and supervision over the operations and personnel involved in the buildings and grounds department and where applicable, the transportation department of a school district; develops policies and procedures to ensure the preventive maintenance program is carried out to ensure buildings, grounds and equipment are maintained in a safe operating condition; directs, assigns, trains and evaluates the work of subordinate supervisors and personnel; creates and maintains records and reports relative to operations and the programs supervised; assists the Superintendent and School Board in the formulation of policies related to buildings and grounds maintenance, and where applicable, fleet maintenance; discusses capital projects, maintenance, repair and operational needs with school administrator(s); works with construction managers, architects and/or engineers to develop, implement and complete capital improvement projects and other long-term plans; ensures that preventive maintenance is performed and meets regularly with subordinates to discuss repairs on equipment, including plumbing, HVAC and electrical systems; ensures that custodial, maintenance and if applicable, transportation employees receive necessary in-service training; reviews the School District's expenditures from the prior year and assists the Superintendent with the budget process by forecasting and planning for the upcoming budget; approves purchase requests of cleaning supplies, fuel and parts for equipment and buildings; inspects painting, carpentry, plumbing, electrical, and other mechanical maintenance and construction work performed by private contractors, custodial, or maintenance employees to ensure work is in compliance with contract specifications, as well as, applicable codes and regulations; ensures that inspections are performed and tests of security systems, safety lighting, fire extinguishers, fire alarm system, doors, and eyewash stations are completed to ensure proper operation and compliance with applicable codes and regulations; ensures that inspections and reports are completed for federal, state and local regulatory agencies to ensure compliance with codes, rules and regulations; recommends staffing to administrators and is also responsible for interviewing, hiring, evaluating and disciplining departmental personnel; establishes policies and procedures regarding work schedules, vacation, personal and sick leave requests and ensures employees have adequate leave accruals; responds to inquiries from employees, school district administrators and the public regarding school district buildings and grounds activities; attends monthly School Board meetings and other committee meetings, as required, to address issues specific to the buildings and grounds department and where applicable, the transportation department.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND personal characteristics:

Thorough knowledge of applicable codes, laws, rules and regulations governing school buildings and grounds administration; thorough knowledge of safety regulations, procedures and security in the workplace and public buildings; thorough knowledge of the principles and practices of administrative supervision; good knowledge of budgeting principles, practices and procedures; working knowledge of buildings and grounds maintenance and repair practices and procedures; working knowledge of safety precautions and practices associated with buildings and grounds maintenance and repair work; working knowledge of the practices and techniques of one or more of the skilled trades* (defined in minimum qualifications below); ability to plan, direct and supervise a program of buildings and grounds maintenance; ability to organize, prepare and maintain accurate records and files; ability to inspect the work of building tradespersons and contractors to ensure compliance with contract specifications, as well as, applicable codes and regulations; ability to understand, interpret, and follow instructions, plans, diagrams, specifications and blueprints; ability to understand and follow written and verbal instructions; ability to establish, interpret and carry out oral and written policy; ability to prepare budgets, operating reports and a variety of other reports relative to program activities; ability to communicate effectively both orally and in writing; and organizational, technical and administrative aptitude.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and one of the following:

(A) A Bachelor's or higher-level degree in School Facilities Management, Engineering, Engineering Technology, Building Construction Technology and three years of experience in school facilities maintenance, general building construction, building maintenance or repair work in two or more of the skilled trades*, which included three years of supervisory experience; or

(B) An Associate's or higher-level degree in School Facilities Management, Engineering, Engineering Technology, Building Construction Technology and five years of experience in school facilities maintenance, general building construction, building maintenance or repair work in two or more of the skilled trades*, which included three years of supervisory experience; or

(C) Seven years of experience in school facilities maintenance, general building construction, building maintenance or repair work in more than one of the skilled trades such, which included or was supplemented by three years of supervisory experience.

*Skilled trades would include journey level experience as a carpenter, electrician, mason, plumber and heating, ventilating and air conditioning installers.

Non-Qualifying Experience: Experience limited to building cleaning is not qualifying. Building cleaning is defined as activities primarily involving a variety of inside and outside building cleaning activities including, but not limited to, washing walls and windows, polishing floors, cleaning restrooms, disposing of refuse.

SPECIAL REQUIREMENT:

Possession of a valid New York State driver's license and certificates appropriate to the vehicles, equipment and/or machinery operated at time of appointment or during the course of employment consistent with the needs of the School District.

NOTE: Verifiable part-time experience may be prorated toward meeting full-time experience requirements.

SPECIAL requirement for appointment in SCHOOL DISTRICTS:

In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.

electrician

DISTINGUISHING FEATURES OF THE CLASS: Works as an electrician. This work involves the performance of skilled and efficient electrical operations and the making of important installations and repairs of the trade. General instructions are received regarding what tasks to perform permitting considerable leeway for planning the details of each job. Immediate supervision will be exercised over the work of one or more helpers. Is responsible for making sure all County electric installations are in safe operating condition and comply with applicable codes. Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Installs, maintains and repairs air conditioners and air handling systems and related equipment;

Installs, maintains and repairs electric lighting and heating systems;

Installs, maintains and repairs traffic control systems;

Installs, maintains and repairs motors and generators;

Installs, maintains and repairs remote reading and control systems;

Operates and maintains water pumping stations and sewage pumping stations;

Installs, operates and maintains all electric systems;

Occasionally does painting, plumbing, carpentry or mason work;

Occasionally does mechanical and repair work on pumps, air conditioners and related machinery.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of the common practices, tools terminology, and accident precautions of the trade, and of the design, construction, installation, maintenance and repair of electrical instruments, devices and equipment; ability to work with low potential, high potential, and extra high potential circuits; some knowledge of mechanical drawing; ability to work from plans, specifications, and wiring diagrams and to follow rough sketches and oral instructions; conscientiousness; dependability; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Five years experience as an electrician.

NOTE: Completion of a two‑year electrician certificated course may be substituted on a year‑for‑year basis toward the experience requirement.

NOTE: Documented part‑time or volunteer experience will be accepted on a prorated basis.

FISCAL MANAGER

DISTINGUISHING FEATURES OF THE CLASS: These duties involve independent responsibility for the performance of complex professional accounting and related fiscal administrative tasks in development, examination, review or analysis activities related to fiscal management of one or more Department’s funds and expenditures. The work is performed under administrative direction of the Department Head(s) or other high-level agency administrator. The work entails responsibility for independently maintaining all accounts in proper balance and for producing and analyzing periodic financial management reports. In addition, this position may oversee special projects or programs relating to financial management functions. Direct supervision may be exercised over the work of subordinate employees engaged in account keeping and financial administration activities. An incumbent of this position does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Devises and implements accounting and auditing systems to provide complete and accurate financial records of a Department or Departments’ fiscal transactions;

Contacts various Federal, State and local representatives regarding program funding and fiscal affairs;

May oversee and manage subordinate staff engaged in a variety of financial operations including performance appraisals;

Studies economic trends and advises agency staff regarding related fiscal planning and cost analyses;

Maintains ledger and journal accounts, takes trial balances and reconciles bank statements and accounts;

Manages the agency payroll functions for staff and/or clients;

Performs cost benefit analyses of various administrative functions and programs;

Manages and oversees accounting and financial transactions to ensure compliance with Federal and State fiscal regulations;

May audit program agent or sub-contract accounts to ensure proper expenditures control of program funds;

Prepares and analyzes required fiscal records and reports;

Manages acquisition/distribution of equipment and supplies maintaining an inventory of equipment in department;

Analyzes the financial operation of the department and recommends improvements and changes in financial policy;

Responsibility for insuring that departmental financial functions are performed efficiently using updated information management technology;

Make long-term and short-term financial projections;

Interprets results and recommends financial direction;

Prepares monthly reports of the financial status of the department(s) to the County Finance Officer.


FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of modern general and governmental accounting, fiscal and auditing procedures and techniques including budgeting and appropriation practices; ability to interpret Federal/State/local policies; ability to acquire a working knowledge of agency affairs related to fiscal management; ability to prepare complete and accurate financial reports and statements; ability to plan and supervise the work of others; ability to get along well with others; physical condition commensurate with the demands of the position; ability to analyze financial operations and recommend financial improvements; thorough knowledge of Information Technology to needs of the department for Financial Management analysis.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in accounting, business administration, or other directly related field specifically structured to prepare individuals for work involving accounting (such degrees must include or be supplemented by 18 semester credit hours in accounting) and four years of accounting or auditing experience which must have been involved in the use of double entry books including the general ledger or other governmental agency books involving appropriation accounting and the preparation of budget and financial reports; or

2. Satisfactory completion of 60 semester credit hours in a regionally accredited or New York State registered two-year college including and/or supplemented by 18 semester credit hours in accounting and six years experience as defined in (1); or

3. An equivalent combination of education and experience as defined by the limits of (1) and (2) above.

NOTE: A copy of your college transcript must be provided at the time of application in order to verify successful completion of 18 credit hours in Accounting

HEAD CUSTODIAN

DISTINGUISHING FEATURES OF THE CLASS:

This is a supervisory position involving responsibility for the work of the custodial force of a large building or group of buildings. General direction is received from a superior, allowing considerable leeway for the exercise of independent judgment in keeping buildings and equipment up to approved standards of cleanliness and operation. Immediate supervision is exercised over a number of custodial employees. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assigns custodians, cleaners and other maintenance personnel to various tasks and supervises their work;
  • Receives and handles complaints and a variety of special requests from building occupants;
  • Makes periodic inspections of custodian activities to see that they are being performed according to regulations;
  • Supervises and participates in the removal of snow and ice from sidewalks;
  • Makes minor repairs to lockers, window shades and door checks;
  • Oversees cleaning of blackboards, walls and lockers and disposal of waste paper;
  • Requisitions, receives and distributes building cleaning supplies, light bulbs, paper towels, soap, etc.;
  • Keeps records and makes reports of supplies used and activities carried on;
  • Participates in custodial and maintenance work when necessary;
  • May be responsible for safety of children entering and leaving buses.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of building cleaning practices, supplies and equipment and ability to plan and supervise the work of custodians, cleaners and other maintenance personnel; good knowledge of the operation and maintenance of building equipment; working knowledge of the tools, terminology and practices of one r more skilled trades; ability to understand and follow oral and written instructions; dependability; thoroughness; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Two years of experience in custodial and/or maintenance activities or as a carpenter, plumber, electrician, painter or steam fireman, or it’s part time or volunteer equivalent.

HEATING, VENTILATION AND AIR CONDITIONING (HVAC) SERVICE ENGINEER

DISTINGUISHING FEATURES OF THE CLASS:

This is a responsible service position in which the incumbent repairs, installs and services all HVAC systems located at the BOCES. The work is performed under general supervision of the Energy Engineer. Supervision is not a responsibility of this class. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Performs preventative maintenance to HVAC equipment by changing oil, filters, belts, bearings, etc.;
  • Identifies and solves problems with electric controls, heating systems and refrigeration systems;
  • Installs and services boilers, air conditioning systems, air compressors, pneumatic systems, duct work and computer hardware for control systems by measuring pipes, soldering and brazing metals, wiring control systems, etc.;
  • Repairs steam and hot water leaks, motors, pumps, steam traps, air handling units and all other HVAC equipment and components;
  • Responds to maintenance work requests and tenant complaints;
  • Identifies, suggests and implements energy conservation measures;
  • Tests and treats water used in air conditioning systems in order to prevent growth of fungi and bacteria;
  • Keeps operating logs for all HVAC equipment under employee’s charge.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of HVAC systems including electrical, refrigeration, boiler and heat pump; thorough knowledge of types of equipment and appropriate lubricants; thorough knowledge of preventative maintenance and servicing needs of systems; thorough knowledge of mechanical principles; thorough knowledge of possible dangers to health and safety such as asbestos, insulation wastes, chemicals, etc.; thorough knowledge of existing HVAC equipment and how it works; thorough knowledge of systems and problems; thorough knowledge of safety, regulations and devices; thorough knowledge of resources for safety information; ability to install boilers, ducts, air conditioning systems, wiring and piping, ability to analyze servicing need and provide verbal and written descriptions of problems and observations; ability to read warranty specifications, blueprints, installation manuals, maintenance manuals, wiring and piping schematics, flyers and technical books; ability to apply appropriate information to present systems, problems in installation, future servicing, etc.; ability to add, subtract, multiply and divide as used in mathematical formulas; ability to relate mechanical principles to problems; ability to observe and analyze job; mechanical ability and skill; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and five (5) years of experience in the installation, maintenance and repair of HVAC systems to include at least one year of experience in the installation and repair of refrigeration equipment up to 400 tons, and one (1) year in heating.

NOTE: Where education is lacking, work experience described above may be substituted on a year for year basis. Minor repair and preventative maintenance tasks such as changing filters and belts and lubrication of HVAC and refrigeration equipment will not be considered as qualifying experience.

SPECIAL REQUIREMENT: Possession of a valid New York State Operator’s license at time of appointment and maintenance of such license throughout the tenure of employment in the position.

IMAGING CENTER MANAGER

DISTINGUISHING FEATURES OF THE CLASS: This position requires expertise in the operation and maintenance of networked digital printing equipment and its computer peripherals and bindery equipment. Employee is responsible for the production of a variety of reports, booklets, newsletters, flyers, letterhead, catalogs, curriculum and other documents supporting area education; development of budget and maintenance of equipment; Supervision of staff and scheduling workflow in center; does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Establishes work schedule and is responsible for complete Imaging Center Operations;

Scans documents and graphics layouts for digital reproduction;

Downloads electronic documents and data from the regional network and/or internet to a centralized printer for reproduction;

Provides and receives printing services to/from customers using software on the regional network;

Electronically stores and retrieves previously printed documents for revision and reprint;

Manipulates and/or creates layouts by re-sizing photos, graphics and text;

Trains current and new employees on new imaging equipment and acclimates staff to access various applications on-site or from their work stations;

Supervises and assigns work to staff and establishes priorities;

Sets procedures relative to work flow and efficiency;

Promotes and markets services to customers;

Complies data for budget, manages supplies and materials, balances budget;

Maintains a complete computerized inventory of paper stock, imaging supplies and materials;

Serves as a resource person and facilitator for imaging and printing needs for all customers;

Represents Imaging Center on the organization’s team.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of digital imaging equipment and related bindery and finishing equipment; good knowledge of electronic imaging via direct and networked digital information transfer; good knowledge of layout techniques; working knowledge of paper (weights, purposes and capabilities); good organizational skills; ability to plan work and supervise the work of others; ability to deal effectively with the public; ability to follow detailed instructions; good judgment; physical condition commensurate with the demands of the position.

INFORMATION TECHNOLOGY NETWORK ANALYST I

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support for network systems software and hardware. The work involves the development, installation and support of wide area network equipment and analyzing hardware and software network problems. The work is performed under the general supervision of a higher level staff member. The employee may supervise a team project. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Installs, configures and maintains network file servers;
  • Consults with users, vendors and technical staff regarding the purchase of hardware, software and networks;
  • Installs and manages network protocols;
  • Responds to help desk inquiries either remotely or through on-site visits;
  • Diagnoses problems with network typologies;
  • Designs and installs local/wide area networks;
  • Diagnoses and resolves local area network software problems;
  • Conducts site surveys of users to determine current hardware and software and what is needed to support new systems;
  • Verifies and corrects problems with data cabling;
  • Configures routers and switches for Internet connectivity;
  • Installs local area network hardware, software, operating systems and applications software;
  • Initiates corrections for problems with the local area network involving computers and data communications software and hardware;
  • Trains users and technical staff in network technology;
  • Leads projects involving network management;
  • Diagnoses local area network hardware component failures and makes recommendations for replacement parts;
  • Tests, troubleshoots and terminates various types of cabling;
  • Configures local area network switches.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of local area network operating system concepts; thorough knowledge of the WEB/Internet/Intranet environment; thorough knowledge of personal computer technology; thorough knowledge of client server software; thorough knowledge of the local area network environment; thorough knowledge of different types of data cabling; thorough knowledge of various network hardware; thorough knowledge of local and wide area network protocols; ability to deduce problems logically; ability to communicate orally, including the ability to communicate technical information to non-technical people; ability to investigate complex problems and develop appropriate solutions; ability to understand complex written and oral instructions; ability to get along well with others; ability to work independently; ability to manage projects; ability to train others; ability to work as part of a team; resourcefulness in helping others to solve difficult problems; initiative; patience; good judgment; attention to detail.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and

Four (4) years experience gained within the past five (5) years which involved the maintenance, configuration or installation of personal computer hardware and software.

NOTE: Graduation from a regionally accredited or New York Sate registered college or university with a Bachelor’s Degree in Computer Science or related field may substitute for two (2) years of the experience if the education was completed within the past five (5) years.

NOTE: Completion of two or more years of education at the college or university level in Computer Science or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

INFORMATION TECHNOLOGY NETWORK ANALYST II

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support for network systems software and hardware. The work involves the installation of the network equipment and analyzing hardware and software network problems. The employee works under the general supervision of a higher level staff member. The employee may supervise a team project. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Installs and manages network protocols;
  • Installs, configures and maintains network file servers;
  • Installs local area network and/or wide area network hardware, software, operating systems and applications software;
  • Initiates corrections for problems with the local and/or wide area network involving computers and data communications software and hardware;
  • Diagnoses problems with network technologies;
  • Diagnoses local/wide area network hardware component failures and makes recommendations for replacement parts;
  • Confers with users, technical staff and vendor representatives to identify network problems;
  • Recommends appropriate local area network hardware as needed;
  • Assigns work to team members and monitors progress of projects;
  • Leads projects involving network management;
  • Responds to help desk inquiries either remotely or through on-site visits;
  • Conducts site surveys of users to determine current hardware and software and what is needed to support new systems;
  • Diagnoses and resolves local/wide area network software problems;
  • Designs wide area network infrastructure;
  • Responds to local and/or wide area network customer complaints;
  • Verifies and corrects problems with data cabling;
  • Informs management of problems or potential problems;
  • Monitors the local and/or wide area network for problems of data integrity or performance;
  • Installs, configures and maintains internet file servers;
  • Researches and evaluates new local/wide area network products and/or services;
  • Consults with users, vendors and technical staff regarding the purchase of hardware, software and networks and upgrades;
  • Designs and installs local/wide area networks;
  • Participates in committees on network operating system and hardware standards;
  • Configures routers and switches for internet connectivity;
  • Configures local/wide area network switches.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of local area network operating system concepts; thorough knowledge of network communication standards, WEB servers and security policies; thorough knowledge of personal computer technology; thorough knowledge of local area network Novell, CAN and CNE operating systems; thorough knowledge of the local area network environment; thorough knowledge of the WEB/Internet/Intranet environment; ability to deduce problems logically; ability to detect and resolve severe computer breakdowns and problems; ability to configure work stations and networks; ability to work as part of a team; patience; good judgment.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and

Five (5) years experience gained within the past seven (7) years which involved the maintenance, configuration or installation of personal computer hardware and software for local and/or wide area networks.

NOTE: Graduation from a regionally accredited or New York Sate registered college or university with a Bachelor’s Degree in Computer Science or related field may substitute for two (2) years of the experience if the education was completed within the past five (5) years.

NOTE: Completion of two or more years of education at the college or university level in Computer Science or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

INFORMATION TECHNOLOGY NETWORK TECHNICIAN

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support for network systems software and hardware. Employees are also responsible for monitoring the network for problems of response time and for the installation of the network equipment. The position also requires an employee to confer with vendor representatives and system programmers. Supervision is typically not performed by an employee in this class. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Monitors local area network for problems of data integrity and performance;
  • Initiates corrections for problems with the local area network involving computers and data communications software and hardware;
  • Confers with users, technical staff and vendor representatives to identify network problems;
  • Installs local area network hardware, software, operating systems and applications software;
  • Installs and manages network protocols;
  • Responds to help desk inquiries either remotely or through on-site visits;
  • Diagnoses problems with network typologies;
  • Troubleshoots communication path connectivity to wide area network;
  • Verifies and corrects problems with data cabling;
  • Diagnoses local area network hardware component failures and makes recommendations for replacement parts;
  • Tests, troubleshoots and terminates various types of cabling, including fiber optics, Type 1, Category 5 and other cabling.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of personal computer technology; thorough knowledge of different types of data cabling; thorough knowledge of various network switches; ability to deduce problems logically; ability to communicate orally, including the ability to communicate technical information to non-technical people; ability to investigate complex problems and develop appropriate solutions; ability to understand complex written and oral instructions; ability to get along well with others; ability to work independently; ability to work as part of a team; resourcefulness in helping others to solve difficult problems; initiative; patience; good judgment; attention to detail; ability to configure network switches and ups.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and

One (1) year of experience gained within the past five (5) years which involved data cabling, testing cables and terminating cable.

NOTE: Completion of two or more years of education at the college or university level in Computer Science or Electronics Technology or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

LABORER

DISTINGUISHING FEATURES OF THE CLASS:

This is routine manual work requiring physical endurance and a willingness to perform arduous tasks. Close supervision is maintained over the work at all times. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Operates air compressor, jack hammer, concrete mixer and pumps;
  • Assists in patching and grading streets and building manholes;
  • Rakes, tamps and shovels cold patch;
  • Loads and unloads trucks;
  • Excavates and backfills for new construction and repairs;
  • Cleans and flushes streets, culverts and catch basins;
  • Clears blocked sewers;
  • Shovels and removes snow from streets, sidewalks and park recreational areas;
  • Assists in the repair of sewers, catch basins, hydrants, mains and services;
  • Collects and disposes of rubbish;
  • Performs unskilled work in connection with the painting and maintenance of signs and bridges;
  • Digs and refills trenches for water and sewer pipe lines;
  • Lays sewer pipe;
  • Assists in repairing sweepers and making brooms;
  • Works on refuse collection route, lifting cans from curb to truck, or emptying cans in truck;
  • Cuts grass, trims shrubs, rakes leaves, spades flower beds and assists in ground maintenance activities;
  • Oils and cinders streets;
  • Directs trucks on dump grounds;
  • Oversees and participates in ash dumping, dump cleaning and leveling;
  • Performs general building and grounds cleaning tasks.

MINIMUM QUALIFICATIONS: None.

NOTE: Ontario County and City of Canandaigua applicants only.

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of an appropriate New York State motor vehicle operator’s license.

LIBRARY CLERK

GENERAL STATEMENT OF DUTIES:

The work involves the performance of routine library clerical duties necessary for the proper organization and distribution of library materials. No prior knowledge of library procedures is required; on the job training is provided. Work is performed under direct supervision of higher lever clerks or librarians. May supervise pages and volunteers. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Arranges or files materials according to library filing rules;
  • Performs routine searches of and updates computer records;
  • Issues borrowers cards according to library procedures;
  • Performs routine circulation, reserve and overdue functions;
  • Makes and checks routine arithmetic computations;
  • Operates office equipment such as photocopiers, fax machine or computers;
  • Answers the telephone and takes messages;
  • Calls patrons to deliver messages or information on library materials;
  • Types cards, lists, labels or short entries on forms.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office terminology, procedures and equipment as applied to library clerical work; working knowledge of business arithmetic and English; working knowledge of library filing and shelving rules; ability to understand oral and written instructions; ability to operate an alphanumeric keyboard such as a typewriter, terminal or personal computer accurately – skilled typing is not necessary; tact and courtesy in dealing with staff and public.

ACCEPTABLE EXPERIENCE AND TRAINING: Graduation from high school or possession of a high school equivalency diploma.

LICENSED PRACTICAL NURSE

DISTINGUISHING FEATURES OF THE CLASS:

The work involves the routine care of patients in accordance with a detailed and well-defined patient care plan under direct supervision of a Registered Professional Nurse. Assignments concerning patient care are given specifically with limited leeway allowed for exercise of independent judgment. Supervision may be exercised over the work of Nursing Assistants. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assists the school physician in physical, visual and auditory screening examinations of students and employees;
  • Administers first aide and emergency treatment to students and employees;
  • Prepares and maintains health records for school authorities;
  • Assists at school immunization clinics;
  • Arranges for transport of sick or injured students or employees to hospital, home, doctor’s or dentist’s office in case of emergency;
  • Inspects the school plant, playground and cafeteria and reports on general safety and sanitary conditions;
  • Orders, inventories and oversees the storage of first aide and related health supplies and equipment;
  • Consults with attendance teachers, staff members and school nurse-teachers concerning a variety of health factors related to non-attendance and communicable disease;
  • Prepares records and reports as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good working knowledge of nursing techniques and their relation to medical and surgical practices and skill in their application; working knowledge of dietetics, sanitation and personal hygiene; ability to carry out therapeutic treatments prescribed; ability to understand and follow technical, oral and written instructions; ability to keep records and make reports; ability to get along well with patients and others; good observation; mental alertness; firmness; initiative; cheerfulness; patience; emotional stability; sympathetic attitude toward the sick; good moral character; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Completion of a course of study approved by the State Education Department as qualifying for Licensed Practical Nurse.

SPECIAL REQUIREMENTS FOR ACCEPTANCE OF APPLICATIONS: Eligibility for a license issued by the State of New York to practice as a Licensed Practical Nurse. Possession of the license at the time of appointment.

AGREED TO BY MUNICIPAL SERVICE DIVISION AND HEALTH DEPARTMENT, DIVISION OF HOSPITAL AFFAIRS JULY 1971. BASED ON NEW YORK STATE HOSPITAL CODE.

LIFEGUARD

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for routine patrol tasks performed at a swimming pool or bathing beach to ensure the safety and welfare of the bathers. The work is performed under direct supervision with considerable leeway allowed for the exercise of sound judgment in emergency situations. An error in judgment might result in the loss of life. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Stands watch or patrols bathing beach or swimming pool keeping bathers within bounds and going to their aid when they are in difficulty;
  • Applies resuscitation techniques and otherwise renders first aid;
  • Instructs beginners in swimming;
  • Keeps the beach free of glass and other debris;
  • Performs other routine duties such as repairing equipment, pool cleaning and maintenance;
  • Maintains order;
  • Enforces compliance with beach or pool rules.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of first aid, life saving and rescue work as applied to accidents in the water; ability to swim well; ability to deal with the public and to secure cooperation without unnecessary antagonism; ability to keep records and to make simple reports and arithmetic computations; good observation; mental alertness; good moral character; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Must be at least 16 years of age. Possession of a current American Red Cross Basic Life Support for the professional rescuer CPR, or equivalent certification; and possession of a current Lifeguard Training Certificate, or (for pools only) a certificate in Basic Lifeguarding from a certifying agency (such as the American Red Cross, Boy Scouts, YMCA) acceptable to the State Health Commissioner.

WATERFRONT LIFEGUARDING: Requires American Red Cross Lifeguard Waterfront Module.

NOTE: May be 15 years of age if employed at a facility where a Senior Lifeguard is present.

NOTE: According to the New York State Department of Health, the CPR Certificates must be renewed annually.

MESSENGER

DISTINGUISHING FEATURES OF THE CLASS: This is routine work involving responsibility for the safe and prompt delivery of mail, documents and related materials between offices, banks and post office. Work is performed under general supervision in accordance with specific oral or written direction. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Makes rounds of offices delivering and picking up mail several times daily;
  • Sorts and prepares all outgoing mail with correct postage;
  • Assists with bulk rate mailings, sorting by zip codes, bundling, packing in proper containers;
  • Delivers mail and picks up completed printing orders and supply orders as required;
  • Runs errands for various officials;
  • Takes checks to post office to have postage meter filled and also for deposit in mail accounts at the post office;
  • Assists in various duties such as collating, stapling, shredding paper, complete care of mail equipment, etc.;
  • Delivers packages and instructional materials to various offices.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office procedures and practices; ability to understand and follow simple oral and written directions; knowledge of geography of the school district; willingness to learn and perform tasks assigned; clerical aptitude; mental alertness; trustworthiness; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Possession of an appropriate New York State motor vehicle operator’s license.

OCCUPATIONAL THERAPIST

DISTINGUISHING FEATURES OF THE CLASS:

This is a professional position involving responsibility for evaluation, planning and providing occupational therapy treatment to clients in accordance with written prescription or referral from a physician who provides medical direction. The Occupational Therapist is responsible to the Senior Medical Management. Supervision may be exercised over the work of Occupational Therapy Assistants, Occupational Therapy Aides and clerical employees assigned to the service. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Evaluates the degree of function and disability of clients unless contra-indicated by professional judgment or a physician’s admission notes;
  • Develops a treatment plan based upon his findings, short and long term rehabilitation goals and in accordance with the physician’s diagnosis, prescription or referral;
  • Performs occupational therapy procedures upon the written prescription or referral from a physician, utilizing a creative activity which may be normal, industrial, recreational or educational designed and/or adopted to correct or remedy any disability;
  • Fabricates and applies hand splints, trains clients in the use of adaptive assistive devices and/or self help techniques to achieve maximum independence;
  • Records on clients’ chart all evaluations, re-evaluations, progress notes, consultations and discharge summaries;
  • Participates with other faculty/department personnel in the formulation of clients’ total care plans, medical diagnosis and progress reports;
  • Maintains program records including but not limited to the service budget, statistical reports of frequency and types of treatment and number of clients served;
  • Confers periodically with various therapists, nurses and physicians regarding all facets of client care and related activities;
  • Develops or assists in the development of occupational therapy policies and procedures;
  • Participates in the selection of personnel in the occupational therapy service, assigns their duties and provides supervision;
  • Assists in the development of and instructs in the department in-service education and programs.

FULL PERFORMANCE KNOWLEDGE’S, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of the principles, techniques and practices of occupational therapy; good knowledge of the operation and minor maintenance of apparatus and equipment used in occupational therapy; working knowledge of community resources available to support or supplement the occupational therapy program; ability to evaluate, plan and execute treatments for patients; ability to plan and supervise the work of others; ability to get along well with others; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Licensed and currently registered by the New York State Education Department as an Occupational Therapist and maintenance of such license throughout appointment.

OFFICE MANAGER

DISTINGUISHING FEATURES OF THE CLASS:

This is an important position involving responsibility for the operation of a county office and the supervision of its employees. An employee in this position is responsible for setting office policies and installing new or revised procedures. General direction is received from a superior. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Supervises the conversion of hand written data to machine processing forms;
  • Coordinates agency data processing involving keypunching, systems analysis and designing of forms;
  • Compiles data for and prepares and analyzes complex financial and statistical records and reports;
  • Supervises and assigns work of employees and assists them with any unusual or difficult problems;
  • Analyzes data and makes organizational work flow and procedural studies;
  • Sets office policies and procedures relative to work flow and personnel;
  • Reviews and checks complex account keeping records and reports for arithmetical accuracy, completeness and proper extension;
  • Compiles data for budget, suggests budget estimates and assists in maintaining budget control;
  • Reviews requisitions for materials and supplies and audits bills prior to payment;
  • Handles complaints, suggests solutions to problems and conducts correspondence on matters where policies and procedures are defined;
  • Attends conferences and meetings and may represent the agency to local governments and public gatherings through speaking engagements;
  • In the absence of the Director, takes responsible charge of the agency’s operation.

FULL PERFORMANCE KNOWLEDGE’S, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of financial account and record keeping practices; thorough knowledge of office terminology, procedures and equipment; good knowledge of the principles and modern practices of office and personnel management; familiarity with departmental organizational functions, policies, laws, regulations and procedures, ability to understand and carry out complex oral and written instructions; ability to prepare financial statements, correspondence and reports; ability to plan and supervise the work of others; ability to secure the cooperation of others; ability to deal effectively with the public; good judgment in solving complex clerical and routine administrative problems; initiative and resourcefulness; tact and courtesy; integrity; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and either:

  1. One year of study beyond high school in accounting or business administration, and three years of progressively responsible office management experience, at least two years of which shall have involved responsibility for the keeping of accounts and the supervision of office personnel; or
  2. Four years of office management experience, at least two years of which shall have involved responsibility for the keeping of accounts and the supervision of office personnel; or
  3. Four years of office management experience, at least two years of which shall have involved experience in data processing related activities; or
  4. An equivalent combination of training and experience as indicated in (1), (2) and (3) above.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

NON-CERTIFIED (P-Z)

Please Note: The Non-Certified (A-O) and Non-Certified (P-Z) are job descriptions written by Ontario County Civil Service

PAYROLL SPECIALIST

DISTINGUISHING FEATURES OF THE CLASS:

This class involves the performance of specialized clerical tasks with major emphasis on the preparation, processing and maintenance of payrolls. The work involves responsibility for applying departmental procedures and practices to account and record keeping and payroll related tasks, requiring an understanding of specific office rules, policies and procedures. Work is performed under general supervision with leeway for exercise of independent judgment in the solution of difficult or new problems; does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Prepares and processes agency payrolls and related records;
  • Maintains changes in payroll records;
  • Submits payroll changes, additions and deletions to Data Processing;
  • Participates in the maintenance of ledgers, records and reports;
  • Computes and maintains time card information for employees;
  • Computes salaries and hourly earnings for payroll entries;
  • Compiles payroll data, prepares and verifies payrolls;
  • Verifies employee deductions and makes necessary adjustments;
  • Posts to roster cards and attendance cards from employee time cards;
  • Reviews payroll for certification purposes;
  • May process, sort, index, record and file a variety of claim forms, control records, and payroll reports;
  • May maintain unemployment, disability and other insurance records;
  • May operate calculating, keypunching, and other office machines;
  • Performs a variety of related clerical tasks.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of modern methods used in maintaining financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business English; working knowledge of the methods and techniques of payroll processing and administration; working knowledge of record keeping methods and principles; ability to follow oral and written instructions; ability to make arithmetic computations rapidly and accurately; ability to write legibly; clerical aptitude; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1.Graduation from high school or possession of a high school equivalency diploma and one year of full time paid experience maintaining payroll accounts and records; or

2.Three years experience as described in (l) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SPECIAL REQUIREMENT FOR APPOINTMENT: Certain assignments made to employees in this class will require access to transportation to meet field work assignments made in the ordinary course of business in a timely and efficient manner.

PAYROLL SUPERVISOR

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for the oversight and processing of payroll data and records, requiring a high degree of accuracy. The work involves responsibility for directing staff engaged in performing payroll work requiring planning, organizing and payroll procedures and accounting. The work is performed under general supervision.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Processes bi-weekly payrolls;

Trains, supervises and audits the work of payroll staff;

Determines procedures and projects of the Payroll Unit for optimum performance;

Ensures that established deadlines and business practices are followed;

Conducts training classes for departmental payroll users and trains new payroll users on a one to one basis;

Designs and creates basic queries to audit the accuracy of the payroll system;

Reviews and audits payroll transactions for accuracy during the payroll process;

Uses the payroll system to calculate and pay retroactive pays and various adjustments;

Processes and verifies the accuracy of New York State retirement refunds received;

Prepares monthly retirement reports and submits to New York State;

Verifies that credits and salaries reported to New York State Retirement are accurate;

Audits the system for accuracy in regards to various benefits and deductions;

Prepares Journal Entries for payroll and verifies balances of payroll and trust accounts;

Performs higher-level analysis of payroll operations, payroll system and payroll problems in various payroll areas;

Advises employees and department heads on payroll policies and regulations;

Handles questions and complaints in regards to payroll issues;

Develops and maintains detailed documentation of operational procedures and policies for the payroll and financial systems;

Processes year-end adjustments and manual checks, verifying that all the information in the payroll system is accurate and up to date before processing the W2s;

Balances payroll records periodically;

Reconciles all State and Federal payroll mandates;

Compiles information needed by independent auditors;

Tests the payroll system calculations for compliance with laws, regulations, and business practices;

Serves as the tax administrator, ensuring conformity with all tax laws, regulations, guidelines and reporting procedures;

Ensures that the implications of tax updates are reported to management before they are applied;

Compiles data and prepares reports to assist in labor negotiations;

Researches labor relations’ issues in regards to payroll for labor management committee, providing technical assistance;

Analyzes how to add newly negotiated benefits into the payroll system to make them work efficiently;

Sends quarterly reports to departments for verification of positions and funding splits.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of accepted accounting principles and techniques and ability to apply these in the performance of duties; thorough knowledge of the payroll system; thorough knowledge of State and Federal rules, regulations and laws that govern tax withholding, reporting and compliance; ability to work with confidential information, ability to understand and carry out complex oral and written directions, ability to write clear and accurate reports and summaries; high degree of accuracy, resourcefulness and initiative, tact and good powers of observation, perception and analysis; ability to work cooperatively with others; ability to operate various office equipment, personal computer and software.

MINIMUM QUALIFICATIONS: Graduation from High School or possession of a High School equivalency diploma and EITHER:

  1. Associate’s Degree in Business Management or Accounting and three (3) years of accounting and complete payroll processing experience including preparation and filing of all required federal, state and local reports one (1) year of which must have been in a supervisory capacity, or
  1. Five (5) years of accounting and complete payroll processing experience including preparation and filing of all required federal, state and local reports one (1) year of which must have been in a supervisory capacity, or
  1. An equivalent combination of training and experience as set by the limits of (1) and (2) above.

PHYSICAL THERAPIST

DISTINGUISHING FEATURES OF THE CLASS:

This is a professional position involving responsibility for evaluation, planning and providing physical therapy treatment in accordance with written prescription or referral from a physician who provides medical direction. The Physical Therapist is responsible to the facility administrator for the operation of the department. Supervision may be exercised over the work of Physical Therapy Assistants, Physical Therapy Aides and clerical employees assigned to the service. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Evaluates the degree of function and disability of patients unless contraindicated by professional judgment or a physician’s admission notes;
  • Performs physical therapy procedures upon the written prescription or referral from a licensed physician
  • Participates with other faculty/department personnel in the formulation of clients’ total care plans, medical diagnosis and progress reports;
  • Participates in the selection of personnel in the physical therapy service, assigns their duties and provides supervision;
  • Assists in the development of and instructs in the department in-service education and programs.
  • Records on clients’ chart all evaluations, re-evaluations, progress notes, consultations and discharge summaries;
  • Maintains program records including but not limited to the service budget, statistical reports of frequency and types of treatment and number of clients served;

WHEN ASSIGNED TO A SCHOOL DISTRICT:

  • Insures the implementation of the specific therapy and/or therapeutic instruction for the individual students;
  • Assists the staff in the development of the general educational therapeutic-physical environment which is necessary to meeting the total needs of the student;
  • Monitors the student’s progress and reaction to the therapy program and continues to re-evaluate and change the program as indicated;
  • Performs a physical motor assessment on any student who is considered a candidate for physical therapy services;
  • Instructs the student in utilizing appropriate equipment for maximum functioning.

FULL PERFORMANCE KNOWLEDGE’S, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the principles, techniques and practices of physical therapy; good knowledge of the operation and minor maintenance of apparatus and equipment used in physical therapy; good knowledge of pathological conditions an socio-economic factors affecting a patient’s disabilities; working knowledge of community resources applicable to physical therapy; ability to plan and supervise the work of others; ability to get along well with others; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Licensed and currently registered by the New York State Education Department as a Physical Therapist and maintenance of such license throughout appointment.

PHYSICAL THERAPY ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This is a skilled sub-professional position involving responsibility for assisting a Physical Therapist with the treatment and prevention of neuromuscular or musculoskeletal disabilities by the application of direct physical therapy procedures to patients. The work is performed under the supervision of a qualified Physical Therapist who evaluates the patient, develops the treatment plan and designates specific responsibility to the Assistant. A Physical Therapist is available at all times for direction and assistance. Supervision may be exercised over one or more Physical Therapy Assistants. Applies physical therapy treatments to patients or assists in their application in a health care facility under the supervision of a qualified Physical Therapist. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Applies heat, cold, electricity, light, water treatments, massage, therapeutic exercise training in phases of ambulation and other activities of daily living in according to the Physical Therapist’s direction;
  • Observes, records and reports patient’s reactions to treatments and programs;
  • Prepares, sets up and maintains physical therapy treatment areas and equipment;
  • Provides for and observes safety precautions during all phases of treatment;
  • Confers periodically with the Physical Therapist regarding all facets of patient care and related activities;
  • Participates with other faculty/department personnel in the formulation of clients’ total care plans, medical diagnosis and progress reports;
  • Evaluates the degree of function and disability of patients unless contraindicated by professional judgment or a physician’s admission notes;
  • Performs physical therapy procedures upon the written prescription or referral from a licensed physician
  • Participates in the selection of personnel in the physical therapy service, assigns their duties and provides supervision;
  • Assists in the development of and instructs in the department in-service education and programs.
  • Records on clients’ chart all evaluations, re-evaluations, progress notes, consultations and discharge summaries;
  • Maintains program records including but not limited to the service budget, statistical reports of frequency and types of treatment and number of clients served;
  • Inventories, cleans, stores and otherwise maintains supplies and equipment;
  • Supervises Physical Therapy Aides as directed by the Physical Therapist;
  • Performs record keeping functions related to maintenance and execution of the physical therapy program.

FULL PERFORMANCE KNOWLEDGE’S, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of the principles, techniques and practices of physical therapy; good knowledge of the operation and minor maintenance of apparatus and equipment used in physical therapy; working knowledge of human anatomy and physiology; working knowledge of the concepts and scope and limitations of physical therapy; sufficient physical strength to support and lift adult patients; ability to follow written and oral instruction; ability to plan and supervise the work of aides; skill in observing and recording patient’s responses to treatments; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Certification and current registration by the New York State Education Department as a Physical Therapy Assistant and maintenance of such license throughout appointment.

PROGRAMMER

DISTINGUISHING FEATURES OF THE CLASS: This is technical programming work involving responsibility for preparing instruction coded into a form acceptable to the computer. Work is concerned with the study of various problems, various kinds of information sources, flow of information, adaptation of information for computer use and the information output. Work is performed under the direct supervision of the agency administrator. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Designs detailed programs, flow charts and/or diagrams, which indicate logic flow and mathematical relations;

Modifies programs by revising instructions or altering the sequence of operations;

Debugs new and modified programs to assure completion according to predetermined and requirements;

Prepares input and output layouts, programs documentation and operator run manual procedures;

Assists in the analysis and design of new or revised computer applications;

Prepares daily activities report for cost allocation.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of programming techniques and concepts, thorough knowledge of computers and peripheral equipment; working knowledge of modern office methods and techniques; ability to follow complex oral and written instructions; ability to supervise; accuracy; good judgment; initiative; ability to work harmoniously with co-workers and all levels of management; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered four-year college or university with a Bachelor's Degree in computer science or related field which shall have included training in programming language; or

2. Graduation from a regionally accredited or New York State registered two-year college with an Associate's Degree in computer science or related field and one year of experience in programming language; or

3. Graduation from high school or possession of a high school equivalency diploma and four years of experience in programming language; or

4. An equivalent combination of training and experience as indicated in (1) and (2) and (3) above.

PROGRAMMER ANALYST

DISTINGUISHING FEATURES OF THE CLASS:

This involves technical computer programming and project management work. The work is performed under the general supervision of agency administrator with wide leeway provided for the use of independent technical judgment. Supervision may be exercised over the work of programmers and other subordinate staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Formats data from different systems to enable conversation for use by other systems;
  • Identifies user problems and procedures for solution;
  • Determines new systems needed to help perform tasks;
  • Writes programs using programming software;
  • Develops reports to provide summary statistics and/or information from a system;
  • Collects detailed information concerning procedures and their interaction with other tasks by interviewing employees and supervisory personnel, as well as reviewing written information;
  • Develops procedures based upon standards for users to insure uniformity and compatibility;
  • Trains internal and external users and user personnel in a variety of settings;
  • Plans multi-stage implementation for solution;
  • Modifies existing programs by revising instructions or altering the sequence of operations;
  • Debugs new or modified programs to assure completion according to predetermined requirements;
  • Prepares program documentation and run procedures;
  • Provides all tasks associated with project management (identifying tasks, prioritizing, and
  • scheduling resources).

FULL PERFORMANCE KNOWLEDGE, SKILL, ABILITIES AND PERSONALCHARACTERISTICS:

Thorough knowledge of programming principles, techniques, languages and concepts; thorough knowledge of systems analysis; thorough knowledge of various types of hardware; ability to establish effective working relationships; ability to reason logically; ability to analyze processes; ability to communicate orally including the ability to communicate tec1mical information to non-technical people; ability to communicate in writing; ability to work as part of a team; ability to re-engineer work flow; attention to detail; sound judgment and initiative.

MINIMUM QUALIFICATIONS: Graduation from a high school or possession of a high school equivalency diploma and four (4) years of experience gained within the past five (5) years in computer programming or computer systems analysis.

NOTE: Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree in computer science or a related field may substitute for two (2) years of the experience if the education was completed within the past five (5) years.

Completion of two or more years of education at the college or university level in computer science or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

PUBLIC RELATIONS OFFICER

DISTINGUISHING FEATURES OF THE CLASS:

Performs public relations duties and supervises the dissemination of information in a school district. This is creative work involving responsibility for editing and preparing written material for a quarterly publication that is mailed to school district residents. The work requires imagination and a demonstrated flair for writing and visual presentation of informational materials. The work is performed under the general direction of the Assistant Superintendent with leeway provided for the use of independent judgment. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Prepares and edits news releases and factual articles for a quarterly publication;
  • Maintains friendly and cooperative relations with the press, radio and other publicity media;
  • May prepare booklets, pamphlets, leaflets, lectures, special reports and other promotional literature.

FULL PERFORMANCE KNOWLEDGE, SKILL, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of publicity principles and methods; good knowledge of the organization, objectives and content of the school district program; good knowledge of organizations and publications interested in the school district; skill in the performance of public relations activities; ability to establish and maintain friendly relationships with members of the press, television, radio and other publicity media; ability to get along with others; ability to express ideas orally and in writing; initiative and resourcefulness; good physical condition.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered four year college or university with a degree in journalism, public affairs or closely related field; or

2. Graduation from a regionally accredited or New York State registered four year college or university and one year of publicity or promotional experience; or

3. Five years of responsible publicity or promotional experience; or

4. Any equivalent combination of training and experience.

PUBLIC RELATIONS SPECIALIST

DISTINGUISHING FEATURES OF THE CLASS:

Performs public relations duties and disseminates information to the public. This is creative work involving responsibility for editing and preparing written material for a variety of publications. The work requires imagination and a demonstrated flair for writing and visual presentation of informational materials. The work is performed under the general direction of a higher level supervisor with leeway provided for the use of independent judgment; does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Prepares various district calendars, brochures and informational flyers;
  • Assists various departments with publication development/enhancement;
  • Maintains Event Hotline, Emergency Hotline and Community Education Hotline;
  • Coordinates outdoor entrance and stadium sign messages;
  • Updates school news on website;
  • Provides press releases/makes personal contact to media regarding school activities;
  • Interacts with area school public relations directors to gain input regarding best practices;
  • Coordinates response to email requests received through web site;
  • Assists Staff Developers to develop opportunities for district staff to enhance their community relations and communication skills;
  • Maintains and recruits instructors for community education programs;
  • Participates in Administrative Team meeting;
  • Participates in Board of Education meetings;
  • Assists Superintendent with slideshow presentations at various district events;
  • Assists Superintendent with letters;
  • Participates on District Safety Committee and assists administrators with crisis communication;
  • Publicizes assists and coordinates various community/school activities;
  • Photographs school events/activities for use in publications/website;
  • Maintains volunteer database.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of publicity principles and methods; good knowledge of the organization, objectives and content of the school district program; working knowledge of organizations and publications interested in the school district; skill in the performance of public relations activities; ability to establish and maintain friendly relationships with members of the press, television, radio and other publicity media; ability to get along well with others; ability to express ideas orally and in writing; initiative and resourcefulness; good physical condition.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and either:

1. Possession of 60 credit hours from a regionally accredited or New York State registered college or university; or

2. Four years of experience in a public relations, advertising, news media support position, or closely related field; or

3. Any equivalent combination of training and experience as set by limits of (1) & (2) above.

PURCHASING DIRECTOR

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for directing all purchasing activities and meeting the procurement needs. The Purchasing Director is responsible for planning, initiating, recommending and administering purchasing policies, projects and activities and negotiating purchasing contracts and issues. The Purchasing Director also analyzes formal bids and makes recommendations for purchases exceeding statutory limits. The duties of this position are performed under the administrative supervision of the Assistant Superintendent with wide leeway provided for the use of independent professional judgment. The Purchasing Director exercises direct and general supervision of the work of the employees of the Purchasing Department, and has regular contact with outside vendors and other local governments.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Oversees and supervises the purchasing of all materials, supplies and equipment;

Meets and negotiates purchases, contracts and maintenance agreements with vendors;

Meets with department heads to determine needs and solicit feedback as to performance of department;

Analyzes formal bids, making recommendations for acceptance or rejection;

Analyzes the benefit of lease versus purchase and recommends the most fiscally prudent course of action;

Develops cooperative purchasing agreements with other municipalities and public and private non-profit agencies.

FULL PERFORMANCE KNOWLEDGES , SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS: Thorough knowledge of markets, business methods; trade conditions and modern purchasing practices, including a knowledge of a wide range of commodities; thorough knowledge of all laws governing municipal purchasing practices; ability to prepare, negotiate and execute contracts; ability to analyze purchasing options and determine most effective option; ability to communicate well both orally and in writing; ability to recognize and implement improvements to all activities of the department; ability to know and use computer technology to bring about efficiencies in operations; ability to work as a team member in a total quality management environment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:Graduation from high school and either:

1. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's Degree and four years experience in purchasing a variety of commodities on a large scale, at least two years of which shall have been in a supervisory capacity; or

2. Graduation from a regionally accredited or New York State registered two-year college with an Associate's Degree and six years of experience in purchasing a variety of commodities on a large scale at least two years of which shall have been in a supervisory capacity; or

3. An equivalent combination of training and experience as defined in (1) and (2) above.

REGISTERED PROFESSIONAL NURSE

DISTINGUISHING FEATURES OF THE CLASS: Under the supervision of a Head Nurse or Public Health Nurse provides professional nursing services requiring substantial specialized judgment and skills in accordance with a prescribed nursing care plan. May supervise Licensed Practical Nurses and auxiliary nursing staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assesses patient nursing care needs and prepares, implements, and evaluates the nursing care plan;
  • Supervises Licensed Practical Nurses and auxiliary nursing staff;
  • Gives skilled nursing care and prescribed treatments to patients and demonstrates nursing care to patients and families;
  • Identifies physical and emotional illness of patients through observation and analysis of records;
  • Coordinates plans for care with nutritionists, social workers, physical therapists, physicians and other professional health workers concerned with individual and family health care;
  • Counsels and guides individuals and families in the prevention of illness and the attainment of maximum health;
  • Maintains essential nursing care records and reports.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONALCHARACTERISTICS:

Good knowledge of current professional nursing practice; skill in the application of current nursing procedures and techniques of patient care; ability to recognize the needs and concerns of people and maintain constructive working relationships in dealing with them; ability to communicate effectively; ability to accept and utilize guidance; ability to perform duties in accordance with ANA Code for Professional Nurses; acceptable physical and mental health to carry out the responsibilities of the position.

MINIMUM QUALIFICATIONS:

Completion of a course of study approved by the New York State Education Department as qualifying for Registered Professional Nurse.

SPECIAL REQUIREMENTS FOR ACCEPTANCE OF APPLICATIONS: Eligibility for a New York State Registered Professional Nurse's License. Possession of the license at the time of permanent appointment.

THE ABOVE SPECIFICATION DESIGNED FOR USE EITHER IN A PUBLIC HEALTH AGENCY OR A HEALTH FACILITY.

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of a valid New York State Operator's license at the time of appointment, and maintenance of such license throughout the tenure of employment in the position.

SCHOOL BUSINESS EXECUTIVE I

DISTINGUISHING FEATURES OF THE CLASS: This is a professional business management position responsible for supervision and performance of assigned functions usually including budgeting, purchasing, accounting and reporting. Activities are carried out in accordance with school district policies under the direction of the chief school officer. The work requires the

maintenance of close liaison with instructional and non-instructional department heads.Supervision is exercised over the work of business office and other assigned staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Accounting

Establishes accounting records and procedures to conform to district policy, state and federal requirements and installs procedures for encumbrance, expense accounting, and distribution of revenues into proper fund accounts;

Supervises the collection of revenues by establishing procedures for the district tax collector, treasurer, and assigned personnel;

Supervises the maintenance of grant accounts in order to make required reports to funding agencies;

Makes fund transfers between accounts to cover unanticipated expenditures;

Develops and supervises the maintenance and control of property classification and inventory systems for fixed assets and supplies.

Reporting

Supervises preparation and transmits periodic financial reports to appropriate federal and state authorities;

Prepares a variety of special reports on district operations at the request of the Board, Superintendent, state and federal agencies;

Supervises the preparation of the monthly internal financial reports and explains them to the board;

Provides information and staff assistance to the district treasurer for preparation of the annual financial report for the State Education Department and for public inspection;

Directs studies of financial transactions to prepare cost analysis reports for the board.

Budgeting

Reviews and consolidates all budget requests and revenue sources to prepare and develop the budget document;

Explains tentative budget to chief school officer to improve his understanding;

Upon notification of an actual or potential change in resources or appropriations, evaluates the current or planned activities of the districts, and on the basis of this evaluation recommends to-the chief school officer those particular budget cuts or supplementary budget amounts which should be considered by them;

In a city school district, prepares legal notice for publication of changes in the adopted budget from the proposed budget.

Facilities Operations, Maintenance and Safety

May direct, through supervisory staff, district facilities operations, maintenance, security, safety activities and a preventative maintenance program;

May schedule, review and participate in periodic staff inspections of district facilities to determine needed improvements, replacements, and correction of safety hazards;

May maintain communication links with suppliers of plant services and materials to develop current information for decision making on purchasing and product utilization.

Financial Planning

May prepare long and short term financial plans for use by administrators and board who consider educational needs, population projections, plant development plans, staffing needs, and revenue projections;

Develops monthly cash flow statement to aid in determining cash available for investment and/or borrowing needs;

Determines sources for current temporary borrowing and employs competitive bidding to obtain best interest rates based on repayment conditions and potential for reinvestment of borrowed funds;

Determines best available investment instruments and obtains quotations on interest rates considering investment amount, time of investment, or prevailing interest rates;

Establishes annual calendar of payments on loans to assure availability of funds to meet debt service requirements;

Develops plans for long term borrowing by use of capital notes and/or serial bonds including the preparation of repayment schedules, development of data for bond sale prospectus, and arranging for sale of bonds in cooperation with bond consultants;

May provide fiscal, statistical and business management information in support of state and federal grant applications for district projects.

Food Service

May coordinate fiscal management and reporting functions of food service programs through the establishment of a system of controls to assure compliance with federal, state and board requirements.

Insurance Management

Develops the district risk management program on the basis of evaluation of exposures and makes recommendations to the board;

Maintains an insurance register for ready access to policy information;

Periodically audits insurance coverage against inventories, appraisals, liabilities and replacement cost.

Personnel (Non-Instructional)

May direct the maintenance of personnel records to control employee pay, vacation, sick leave, insurance and retirement files for use in personnel transactions and resolution of personnel problems;

May maintain or delegates and supervises continuous communication with municipal civil service agency for reporting of personnel transactions and to assure conformance with Civil Service Law and Rules;

Provides financial and other data to a negotiator, negotiating team, fact finder, mediator or arbitrator, before, during or after contract negotiation;

Prepares and delivers to instructional and non-instructional employee organization representatives data authorized by the board for use in contract negotiation and administration.

Purchasing and Inventory Control

May establish a calendar of purchasing activities to assure timely ordering and delivery of goods and services;

Write specifications based on requests for supplies, services and equipment, and consultations with users to assure correct vendor delivery of bid and non-bid items;

Determines needs for formal bidding, purchases through state contracts, sources exempt from bidding law and those obtainable by direct purchase;

Directs the issuance of purchase orders to vendors;

Assures conformances with specifications by establishing of inspection receipting and reporting procedure for deliveries from vendors;

Uses a file of state contracts and other sources exempt from bidding law to obtain supplies and equipment best available through these sources;

Places bid advertising in accordance with law and opens and analyzes bids to determine low bidder conformance to specifications and recommends bid award to board;

Interviews vendors to discuss product lines, quality levels and product availability;

May establish locations for storage and procedures for distribution control of equipment and supplies.

UNION NEGOTIATIONS AND CONTRACT ADMINISTRATION: Negotiates employer-employee contracts for the board with non-instructional employee organizations; prepares minutes of negotiation meetings for record and board information; writes final draft contract for board and employee organization review and approval; supervises final contract duplication and distribution; administers negotiated contracts with non-instructional employee organizations as authorized representatives of the board.

FULL PERFORMANCE' KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS: Thorough knowledge of accounting methods and budgetary procedures; thorough knowledge of the techniques of monitoring expenditure of funds; thorough knowledge of debt and investment management; good knowledge of business administration procedures; good knowledge of the techniques of solving financial problems; good knowledge of the principles of cost analysis; working knowledge of the principles of personnel supervision; working knowledge of purchasing and inventory practices; ability to plan and coordinate the work of others; ability to identify and anticipate financial problems and needs; ability to readily acquire familiarity with laws, regulations and policies; ability to identify and set priorities; ability to verbally explain and defend budgets; ability to interpret financial reports; skill in organizing and consolidating narrative and tabular information into a clear, logical, fiscal plan; demonstrated skill in communicating effectively both orally and in writing; skill in human and public relations; good judgment; thoroughness; dependability.

UNION NEGOTIATIONS AND CONTRACT ADMINISTRATION: Good knowledge of the principles, practices and laws pertaining to employer-employee contract development and administration.

MINIMUM QUALIFICATIONS: EITHER:

1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree including or supplemented by 24 semester credit hours in Accounting, Business Education, or Business Administration and, three years of business administration experience which must include accounting and budgeting duties one year of which shall have been in a supervisory capacity; or

2. Graduation from a regionally accredited or New York State registered community college with an Associate Degree in Accounting or Business Administration and five years of business administration experience which must include accounting and budgeting duties two years of which shall have been in a supervisory capacity; or

3. An equivalent combination of training and experience as indicated in (1) and (2).

UNION NEGOTIATIONS AND CONTRACT ADMINISTRATION: Two years of experience in employer-employee contract negotiations and administration.

SCHOOL LUNCH MANAGER

DISTINGUISHING FEATURES OF THE CLASS: This is an important supervisory position involving responsibility for efficiently and economically providing nutritious lunches for school children. Depending upon the size of the school lunch program, work may be performed under the direction of a school lunch director or a school district administrator. Immediate or general supervision is exercised over the work of one or more cook-managers and other school lunch program personnel. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Plans and supervises the preparation and service of lunches in a large school or in several small schools;

Plans menus or recommends changes in master menus with due regard for nutritional values, acceptability and budgetary limitations;

Determines requirements and submits requisitions for foods, supplies and equipment;

Prepares layouts and makes recommendations for maintenance of and additions to equipment and plant;

Maintains approved standards of sanitation, health and safety;

Supervises and trains school lunch personnel, makes staff assignments and evaluates work performance;

Assists in the selection of school lunch personnel;

Receives, inspects, stores and distributes supplies and maintains inventories and related records;

Supervises the collection of and accounting for cash receipts;

Makes reports relating to school lunch program activities;

Provides information to school staff, students and community agencies which will promote increased interest in the program.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS: Good knowledge of the fundamentals of nutrition and their application to the health of children; good knowledge of all phases of the school lunch program; good knowledge of the principles and practices of large quantity food preparation, menu planning, purchasing, equipment selection and care, sanitary food handling and storage; ability to plan and supervise the work of others; ability to train personnel; ability to keep records and prepare reports; ability to maintain good personal relations with children and adults; ability to understand

and carry out oral and written directions; initiative; neat personal appearance; tact and good judgment; courtesy; resourcefulness; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: EITHER:

1. Eight years of experience in institution management, hotel administration or restaurant management involving large quantity food service and graduation from a standard senior high school; or

2. Four years of satisfactory experience in institution management, hotel administration or restaurant management involving large quantity 'food service and possession of an associate degree in applied science issued after completion of a two-year course in a technical institute with specialization in foods, nutrition and institution management; or

3. Graduation from a four-year course from a college or university recognized by the University of the State of New York with specialization in foods, nutrition and institution management; or

4. An equivalent combination of experience and training.

NOTE: One year of training in a college or technical institute is equivalent to two years of experience.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SECRETARY I

DISTINGUISHING FEATURES OF THE CLASS:

An employee in this class is responsible for independently, performing complex clerical operations and administrative support tasks for a department head, administrative officer or program manager. This position requires greater independent judgment and more thorough knowledge of an office's organization rules and regulations. Incumbents typically spend approximately one half of the work time keyboarding and the rest of the time on record keeping and complex administrative tasks. Employees in this class work under general supervision with wide leeway for independent judgment. Supervision is exercised over the work of clerical subordinates. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Types correspondence, memorandum, reports and other documents using a typewriter, word processor or personal computer;
  • Transcribes correspondence from dictation equipment;
  • Composes and types correspondence on matters where policies and procedures are well-defined;
  • Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers inquiries as appropriate;
  • Schedules conferences and meetings;
  • Maintains and establishes confidential and general office files;
  • Receives, sorts and distributes incoming mail;
  • Checks, codes and processes requisitions, claims and bills;
  • Prepares and maintains financial, statistical and personnel records;
  • Orders supplies and materials and maintains inventory;
  • Collects information to' be used as a basis for reports and memoranda and prepares summaries;
  • Answers telephone and gives out information.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of office terminology, practices and procedures; good knowledge of business arithmetic and English; good knowledge of the organization and functions of the office to which assigned; ability to handle routine administrative details independently; ability to operate an alphanumeric keyboard such as a typewriter, word processor or personal computer at an acceptable rate of speed; ability to prepare and maintain program records and routine reports; ability to establish cooperative relations with the public and staff in other governmental and private agencies; ability to carry out oral and written directions; ability to collect information for program operations; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Secretarial Science or related field and one year of clerical experience which involved typing; or

2. Graduation from high school or possession of a high school equivalency diploma and three years of clerical experience which involved typing; or

3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

SENIOR ACCOUNT CLERK

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical work involving responsibility for independently performing, and/or supervising varied account keeping, clerical and related tasks. The work may require a general understanding of specific law, office rules, procedures and policies. Employees generally follow a prescribed routine and in most cases receive only infrequent general instructions. For the most part work is performed under general supervision. Supervision may be exercised over the work of one or more clerical assistants; does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Oversees and classifies a variety of receipts and expenditures, and distributes items according to prescribed procedures;
  • Assigns work, reviews and records work done, and instructs new employees in specialized account keeping activities;
  • Has charge of posting to journal or ledger from a variety of original entry media;
  • Reviews and checks account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
  • Supervises the verifying and reconciling of individual account balances;
  • Compiles and prepares labor, material and operational cost records and reports;
  • Supervises the processing, sorting, indexing, recording and filing of a variety of control records and reports;
  • Operates computing, calculating, check writing and other office machines;
  • Is responsible for the preparation of reports from journal or ledger;
  • Working from rough draft or from data personally developed, types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions, and other materials;
  • Conducts routine correspondence on matters where policies and procedures are well defined;
  • Answers telephone and gives out routine information or relieves at switchboard. May, on occasion, be required to operate word processing, data entry or related business equipment.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern methods used in maintaining financial accounts and records; good knowledge of office terminology, procedures and, equipment; good knowledge of business arithmetic and English; ability to plan and supervise the work of others; ability to make arithmetic computations rapidly and accurately; ability to write legibly; ability to get along well with others; mental alertness; high degree of accuracy; tact and courtesy; good physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

1. Graduation from high school or possession of a high school equivalency diploma and three years of full-time paid clerical experience involving responsibility for maintaining financial accounts and records; or

2. Four years experience as described in (1) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Documented part-time or volunteer experience will be accepted on-a prorated basis.

NOTE: Study in a regionally accredited college -or university registered by the State of New York may be substituted for the experience on a year-for-year basis for up to two years.

SENIOR ACCOUNT CLERK - TYPIST

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical and typing work involving responsibility for independently performing and/or supervising varied account keeping, clerical and related tasks. The work may require a general understanding of specific law, office rules, procedures and policies. Employees generally follow a prescribed routine and in most cases receive only infrequent general instructions. For the most part work is performed under general supervision. Supervision may be exercised over the work of one or more clerical assistants. Excepting for the ability to type, this class is equivalent to that of Senior Account Clerk; does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Operates a typewriter and/or Electronic Work Station (personal computer, word processor, or any other electronic microprocessor/device) and/or a computer terminal in performing duties described below:

  • Oversees and classifies a variety of receipts and expenditures, and distributes items according to prescribed procedures;
  • Assigns work, reviews and records work done, and instructs new employees in specialized account keeping activities;
  • Has charge of posting to journal or ledger from a variety of original entry media;
  • Reviews and checks account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
  • Supervises the verifying and reconciling of individual account balances;
  • Compiles and prepares labor, material and operational cost records and reports;
  • Supervises the processing, sorting, indexing, recording and filing of a variety of control records and reports;
  • Operates computing, calculating, check writing and other office machines;
  • Is responsible for the preparation of reports from journal or ledger;
  • Working from rough draft or from data personally developed, types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions, and other materials;
  • Conducts routine correspondence on matters where policies and procedures are well defined;
  • Answers telephone and gives out routine information or relieves at switchboard.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern methods used in maintaining financial accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; ability to type and input information accurately; ability to plan and supervise the work of others; ability to make arithmetic computations rapidly and accurately; ability to write legibly; ability to get along well with others; mental alertness; high degree of accuracy; neatness; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma and three years of full-time paid clerical experience involving responsibility for maintaining financial accounts and records; or

2. Four years experience as described in (1) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Study in a regionally accredited college or university registered by the State of New York may be substituted for the experience on a year-for-year basis for up to two years.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SPECIAL REQUIREMENT FOR APPOINTMENT: Certain assignments made to employees in this class will require access to transportation to meet field work assignments made in the ordinary course of business in a timely and efficient manner.

SENIOR APPLICATION SUPPORT SERVICES ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support for software and hardware applications. The incumbent coordinates and supervises the training, installation, and maintenance of computer software and related peripheral equipment. The position also involves the modification and adaptation of purchased software to meet the needs of member school districts. Work is performed under general direction with wide leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work. Supervision over the work of others may be the responsibility of employees in this class. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Analyzes problems concerning PC and network software to determine an acceptable solution and insures that all applications run;
  • Reports and resolves problems and deviations affecting workload and scheduling;
  • Tests new or updated software and reports bugs to vendors;
  • Answers questions concerning computer and network software;
  • Documents call resolutions for software problems;
  • Trains and supports user staff in the use of PC software;
  • Provides training support for new users;
  • Tests PC software for compatibility and functionality;
  • Installs applications software on the network;
  • Conducts and/or participates in meetings with users concerning projects and project status;
  • Meets with vendors to provide feedback on software and to receive information;
  • Creates and maintains databases;
  • Modifies and adapts purchased software to a specific need or application;
  • Prepares documentation for users and user support personnel.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of personal computers; knowledge of the operation of external hardware and peripheral equipment; knowledge of how to identify program problems; knowledge of the sources of information concerning computer hardware and software; knowledge of PC operating systems; knowledge of word processing, spreadsheet and database management software; ability to plan, develop and use training materials to instruct others; ability to operate a PC; ability to communicate orally, including the ability to communicate technical information to non-technical people; ability to communicate in writing; ability to analyze problems and develop appropriate solutions; ability to understand complex written and oral instructions; ability to get along well with others; ability to work in an organized way; ability to work independently; ability to work as part of a team; attention to detail.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience gained within the past five (5) years which involved the operation of a personal computer and peripheral equipment and resolution of software and hardware problems.

NOTE: Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree in Computer Science or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

SENIOR BUILDING MAINTENANCE MECHANIC

DISTINGUISHING FEATURES OF THE CLASS: These duties involve responsibility for participating in and supervising a variety of building maintenance and repair tasks of a skilled nature. Incumbents perform their duties with some latitude for independent planning and are responsible for laying out the working details. Supervision is exercised over the work of skilled workers and other maintenance or custodial personnel. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Supervises the maintenance of electrical systems; building control circuits, heating, ventilating and air conditioning systems; and plumbing systems;

Maintains electrical systems; building control circuits, heating, ventilating and air conditioning systems; and plumbing systems;

Establishes and follows a preventive maintenance program for all electrical and mechanical equipment;

Operates, controls and programs an energy management system;

Analyzes control systems and equipment performance and makes necessary adjustments to these systems;

Inspects and reviews various maintenance projects;

Consults with the mechanical systems maintenance supervisor to make recommendations and to assist in coordinating of projects.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of the common practices, tools and terminology necessary for maintenance and repair of electrical and mechanical systems; thorough knowledge of the design, construction and installation of electrical and mechanical systems; thorough knowledge of on-the-job health and safety issues; ability to operate a computerized energy management system; ability to plan, supervise and evaluate the work of others; ability to understand oral and written directions; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: High school graduation or possession of a high school equivalency diploma and EITHER:

1. An Associate’s Degree in heating, ventilating and air conditioning, electrical technology or related field AND four (4) years experience in the installation, repair and/or maintenance of EITHER plumbing AND heating, ventilating and air conditioning equipment; OR electrical equipment; OR

2. Six (6) years experience as noted in (1) above;

3. An equivalent combination of training and experience as described in (1) and (2) above.

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of a valid New York State Operator’s license at the time of appointment and maintenance of such license throughout the tenure of employment in the position.

SENIOR COMPUTER SERVICES ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This involves providing technical support for software and hardware. An incumbent in this position is responsible for the installation of internal and external pc and network hardware. The position is also responsible for analyzing and resolving pc and network hardware and software. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Installs internal and external pc and network hardware;
  • Installs pc operating systems;
  • Gathers information to respond to basic help-desk questions;
  • Resolves hardware and software problems (including those with operating systems) and deviations affecting workload and scheduling of personnel;
  • Analyzes problems concerning pc and network software and hardware to determine an acceptable solution and insures that all applications run;
  • Sets up, troubleshoots, configures and maintains desktop security of the network and pc's as well as data storage hardware and software;
  • Tests network software for compatibility and functionality;
  • Talks to users concerning project status and satisfaction with the project;
  • Diagnoses hardware failures, replacing faulty hardware and/or recommends replacement of parts;
  • Installs pc software and updates to software and insures network connectivity.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of personal computers; knowledge of pc and LAN operating systems; knowledge of the operation of external hardware; ability to operate a pc; ability to analyze problems and develop appropriate solutions; ability to understand complex written and oral instructions and technical computer documentation; ability to get along well with others; ability to work independently; ability to work as part of a team; attention to detail.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience gained within the past five (5) years, which involved the operation, and the resolution of software and hardware problems associated with networked computers, networked peripherals and network operating systems.

NOTE: Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree in Computer Science or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

SENIOR DATA PROCESSING CONTROL CLERK

DISTINGUISHING FEATURES OF THE CLASS:

The work involves performing skilled clerical and supervisory tasks associated with computer processing equipment. The incumbent coordinates and supervises clerical functions to ensure that correct data is supplied to data processing. A variety of clerical tasks are performed on both data processing input and output to ensure accuracy and completeness. Direct supervision is received from higher level departmental employees. Supervision is exercised over clerical employees. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Checks computer and data processing output for accuracy and makes appropriate corrections;
  • Supervises the completion and processing of data submitted to data processing;
  • Performs moderately difficult clerical operations on a variety of data processing documents;
  • Assists in training employees on departmental operations and users on appropriate function;
  • Operates data processing and miscellaneous office equipment;
  • Performs specialized clerical procedures of the department where assigned;
  • Assists in compiling data for financial reports and records and maintains records of completed work;
  • Supervises and performs clerical operations involving the preparation and review of payrolls, tax and assessment rolls, checks, accounting and bookkeeping records and data control reports;
  • Assists in developing new procedures and revising old procedures related to the processing of data processing documents;
  • May trouble shoot, assist or train others in "trouble shooting" on computer processing equipment and input/output information with user and subordinate personnel;
  • Supervises processing and the release of data;
  • Acts as liaison between users and division, when necessary.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of basic computer concepts and the operation of related data processing equipment; good knowledge of the organization and functions of the department and diction in which assigned; good knowledge of the methods of maintaining and checking financial accounts and records; ability to plan, assign, supervise and review the work of subordinate clerical and data processing personnel; ability to maintain activity control records and to prepare detailed reports; a high degree of accuracy; dependability; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

1. Completion of two (2) years of study at a regionally accredited New York State registered two (2) or four (4) year college and two (2) years of office clerical experience, at least one (1) year of which involved the operation of data processing equipment or' the clerical processing of computer input or output; or

2. Graduation from high school or possession of a high school equivalency diploma and four (4) years of office or clerical experience, at least one (1) year of which involved the operation of data processing equipment or the clerical processing of computer input or output; or

3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

NOTE: Documented part time or volunteer experience will be accepted on a prorated basis.

SENIOR NETWORK ANALYST

DISTINGUISHING FEATURES OF THE CLASS:

This is a technical position responsible for designing, administering and participating in the maintenance, repair, and operation of computer networks. Work involves the installation of the network equipment and analyzing hardware and software network problems. The employee works under the general supervision of a higher level staff member. The employee may supervise a team project. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Installs and runs Internet protocol networks;
  • Designs, installs, and maintains local area networks, campus area networks, municipal area networks/wide area networks;
  • Installs, configures, and maintains network file servers;
  • Maintains firewall administration, Internet security, Web application issues and router and wide area network configurations;
  • Administers personal computer networks involving installation, maintenance, and repair;
  • Analyzes and takes corrective action to resolve network problems involving computers and data communications hardware and software using appropriate analyzing tools;
  • Maintains up-to-date knowledge of new trends and technology for computer hardware, software and networking;
  • Tests new computer hardware and software;
  • Consults with users, vendors and technical staff regarding the purchase of computer hardware, software and networks;
  • Informs management of any adverse condition;
  • Leads special projects involving network management;
  • Researches, evaluates and documents solutions to technology needs;
  • Informs and trains users and technical staff.

FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITY AND PERSONAL CHARACTERISTICS:

Thorough knowledge of personal computer and product technology; good knowledge of logical operations of computer and data communication devices; working knowledge of data processing methodology and techniques; ability to define and recommend computer hardware and software; ability to detect and resolve severe computer breakdowns and problems; good knowledge of file servers, routers, and hubs; ability to create and implement network design and installation of all hardware and software; ability to establish and maintain effective working relationships; ability to work with customers to implement technology plans; initiative; patience; dependability; good judgment; ability to work as part of a team and assume a leadership role; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and EITHER:

1. Graduation from a regionally accredited or New York state registered college or university with a Bachelor's degree in Computer Science, Computer Technology, Data processing, Management Information Systems, and four (4) years paid fulltime or its part-time equivalent experience responsible for the maintenance, configuration or installation of personal computer hardware and software for local area networks; OR

2. Graduation from a regionally accredited college or university with an Associate's Degree in Computer Science, Computer Technology, Data Processing, Management Information Systems, and six (6) years experience as defined in (1) above; OR

3. Eight (8) years paid full-time experience as defined in (1) above; OR

4. Any equivalent combination defined by the limits of (1), of training and experience (2), and (3) above.

SENIOR PROGRAMMER

DISTINGUISHING FEATURES OF THE CLASS:

This is technical programming work involving responsibility for preparing instruction coded into a form acceptable to the computer. Work is concerned with the study of various problems, various kinds of information sources, flow of information, adaptation of information for computer use and the information output. Functioning within a project team environment where detail design specifications exist, the Senior Programmer will be responsible for the successful completion of that project within the prescribed parameters established. Training and supervision is exercised over less experienced programmers within an assigned project. Work is performed under the direct supervision of the Director of Data Processing or designee. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Designs detailed programs, flow charts and/or diagrams which indicate logic flow and mathematical relations;
  • Modifies programs by revising instructions or altering the sequence of operations;
  • Debugs new and modified programs to assure completion according to predetermined requirements;
  • Prepares input and output layouts, programs documentation and operator run manual procedures;
  • Assists in the analysis and design of new or revised computer applications;
  • Prepares daily activities report for cost allocation;
  • Interprets detail design specifications and transforms that information into computer programs;
  • Assigns work tasks; assists in the technical and procedural methods; reviews work for completeness and accuracy of less experienced programmers within specific projects;
  • Prepares verbal and written periodical reports pertaining to assigned projects.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of programming techniques and concepts, thorough knowledge of computers and peripheral equipment; working knowledge of modern office methods and techniques; ability to follow complex oral and written instructions; ability to supervise; accuracy; good judgment; initiative; ability to work harmoniously with co-workers and all levels of management; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's· Degree in Computer Science, or related field with a minimum of one year of Computer Programming; or

2. Graduation from a regionally accredited or New York State registered two-year college with an Associate’s Degree in Data Processing or related field and three years of experience in Computer Programming; or

3. High school graduation and five years of experience in Computer Programming, or

4. An equivalent combination of training and experience as indicated in (1) and (2) and (3) above.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis

SENIOR TYPIST

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical and typing work requiring a general understanding of specific law, office rules, procedures and policies. It calls for the exercise of independent judgment in the application of prescribed procedures and methods to routine cases. For the most part work is performed under general supervision. Supervision may be exercised over the work of one or more clerical assistants. Excepting the ability to type, this class is equivalent to that of Senior Clerk; does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Operates a typewriter and/or electronic work station (personal computer, word processor or any other electronic microprocessor or device) and/or a computer terminal in performing duties described below:
  • Acts as secretary to an official in cases where assignments call for the use of judgment and experience in making decisions in accordance with established policies and procedures;
  • Assigns work, reviews and records work done and instructs new employees in specialized clerical and typing work of a unit;
  • Working from rough draft or from data personally developed, types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other materials;
  • Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedure;
  • Conducts routine correspondence on matters where policies and procedures are well defined;
  • Supervises and participates in the typing, issuing and recording of applications, licenses and permits;
  • Has charge of the typing of records and reports and reviews for clerical accuracy and completeness;
  • Oversees and participates in the typing, processing, indexing, sorting, recording and filing a variety of control records and reports;
  • Is responsible for the maintenance of personal records and preparation and typing of payrolls;
  • Answers telephone and gives out routine information or relieves at switchboard;
  • Occasionally operates addressograph, mimeograph, computing calculating and other office machines;
  • Cuts and proofreads stencils;
  • May, on occasion, be required to operate word processing, data entry or related business equipment.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; ability to type accurately at 40 words per minute; ability to understand and carry out oral and written directions; ability to get along well with others; ability to write legibly; clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy; integrity; good judgment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing and two (2) years of clerical experience; or

2. Three years experience as described in (l) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Documented part time or volunteer experience will be accepted on a prorated basis

STENOGRAPHER

DISTINGUISHING FEATURES OF THE CLASS:

The work is primarily of routine nature and involves the independent performance of standardized clerical tasks and the full time or substantial part time taking and transcribing of dictation and operation of a typewriter. Detailed instructions are given for new or difficult assignments. Alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential attributes for employees in this title. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Operates a typewriter and/or electronic work station (personal computer, word processor or any other electronic microprocessor or device) and/or a computer terminal in performing duties described below:
  • Takes and transcribes dictation of letters, memoranda, reports and other materials;
  • Types materials from copy, rough draft, dictating machine cylinders and other detailed instructions;
  • Acts as secretary to an official where assignments are limited in scope;
  • Pulls materials from files, makes simple file searches and maintains charge out records;
  • Types, issues and records applications, licenses and permits;
  • Collects fees and accounts for monies received;
  • Types records and reports and checks for clerical accuracy, completeness and proper
  • extension;
  • Answers telephone and acts as receptionist giving out routine information;
  • May serve at switchboard;
  • Types and maintains time records and payroll data;
  • Occasionally operates mimeograph, Photostat, simple computing and other office machines;
  • Makes entries on control cards or in ledger from original sources;
  • Makes arithmetical computations, compiles and types simple statistical reports;
  • Cuts and proofreads stencils.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to take and transcribe dictation at 80 words per minute; ability to type accurately at 35 words per minute; ability to understand and carry out oral and written directions; ability to get along well with others; ability to write legibly; clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma including or supplemented by courses in typing and stenography; or

2. One year of clerical experience supplemented by courses in typing and stenography.

NOTE: Documented part time or volunteer experience will be accepted on a prorated basis.

STOCK CLERK I

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for performing a variety of clerical and manual activities in a central storeroom by receiving, storing and distributing an extensive and varied stock of supplies, equipment, fuel, lubricating supplies, and/or other items as required. The work is performed under general supervision of a manager, with leeway allowed for exercise of independent judgment in carrying out details of the work. Supervision may be exercised over the work of subordinate employees. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Assists with development and maintenance of a computerized system for parts and/or asset inventory;

Checks incoming supplies and equipment against purchase orders, bills, vouchers, and requisitions to insure proper shipment and no damage has been sustained;

Receives, checks and stores a wide variety of fuel, lubricating supplies, tools, equipment, and replacement parts;

Contacts vendors on incorrect or damaged shipments;

Unpacks, counts, sorts and shelves supplies and materials;

Updates perpetual inventories, notes any deficiencies in stock levels and submits purchase requisitions to purchasing office for supply replenishment;

Inventories supplies and orders items needed to replenish stock to designated shelf level;

Establishes appropriate computerized record backup;

Maintains weekly and monthly consumption records by user department;

Performs a variety of clerical activities related to the work;

Maintains storeroom in a clean and orderly manner by sweeping, mopping and dusting floors and shelves;

Insures stockroom security by admitting only authorized personnel;

FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS: Good knowledge of methods and practices used in receiving and storing supplies, equipment and materials; working knowledge of inventory control methods and procedures; working knowledge of microcomputer operation; ability to adapt purchased microcomputer software to inventory and maintenance record keeping; ability to perform prolonged fine finger movement on a keyboard at a predetermined rate of speed, ability to install purchased software for microcomputer operation; ability to design and organize forms and procedures for inventory control; ability to maintain systematic stock-keeping records; ability to read English and use a variety of supply catalogs and manuals. Physical condition commensurate with the demands of the position. Must understand the overall goals and objectives of department and make decisions accordingly. Must have basic knowledge to create spreadsheets, use data base software, and communicate via email software.

MINIMUM QUALIFICATIONS:

  1. Graduation from high school or possession of an equivalency diploma and one year of experience involving ordering, storing and issuing supplies and materials on a large scale, which shall have involved use of a microcomputer; OR
  2. Two years of experience as outlined in (1) above; OR
  3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.
  4. Must have a valid NYS driver license with a clean record
  5. Must pass a back ground check

STOCK CLERK II

DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for establishing and implementing a system of inventory control procedures for equipment, property and supplies to insure effective utilization and continuity of supply. Responsibilities include processing requisitions, records maintenance, automated inventory systems maintenance and regular inventory control over stored items to continue adequate supply. The work is performed under general supervision, with wide leeway allowed for exercise of independent judgment in carrying out the details of the work. Supervision may be exercised over the work of subordinate employees. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Develops and maintains a computerized system for inventory, replenishment and control; Develops and maintains computer programs for electronic scanning devices;

Establishes appropriate computerized record backup;

Installs and adjusts software to meet inventory and maintenance needs;

Assists with the development of purchase orders using New York State standards;

Contacts vendors regarding purchase orders, expected delivery dates and return of incorrect or damaged goods;

Checks incoming supplies and equipment against bills, vouchers, and requisitions to insure proper shipment and no damage has been sustained;

Receives, verifies and stores a wide variety of fuel, lubricating supplies, tools, equipment, and replacement parts;

Unpacks, counts, sorts and shelves supplies and materials;

Updates perpetual inventories, notes any deficiencies in stock levels and submits purchase requisitions to purchasing office for supply replenishment;

Maintains weekly and monthly consumption records by user department; Performs a variety of clerical activities related to the work;

Maintains storeroom in a clean and orderly manner by sweeping, mopping and dusting floors and shelves;

Insures stockroom security by admitting only authorized personnel.

FULL PERFORMANCE: KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERI STICS: Thorough knowledge of inventory control procedures used in receiving, disbursement, count and balance checks and accountability of perpetual inventory; good knowledge of the methods and procedures involved with property movement; good ability to adapt computer software to inventory and maintenance records keeping; good ability to install software; ability to development, implement and maintain inventory control procedures; ability to maintain systematic stock-keeping records; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments; ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential function of the position; ability to develop and maintain effective working relationships and coordinate efforts of personnel; integrity; accuracy; dependability; initiative; tact; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma AND four (4) years of full-time paid experience, or its part-time equivalent, involving requisitioning, receiving, storing and issuing supplies, materials and/or equipment on a large scale.

NOTE: Completion of 60 credit hours from a regionally accredited or New York State registered college or university in business management, business administration, accounting, computer science or a closely related field may be substituted for work experience up to two years, with 30 credits equaling one year of experience.

SPECIAL REQUIREMENT FOR APPOINTMENT: Possession of an appropriate New York State Operator's license at the time of appointment, and maintenance of such license throughout the tenure of employment in the position.

STUDENT AIDE

DISTINGUISHING FEATURES OF THE CLASS:

This position is for current high school or college students and involves responsibility for assisting staff members in a wide range of tasks. The employee works under the immediate supervision of a professional staff member. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assists staff members with recording attendance in recreation or class activities;
  • Assists staff members when visiting social services participants in stimulating cognitive skills in babies and teaching mothers how to do the same;
  • Assists staff members in preparing routine clerical work.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Interest in working with people; ability to get along with others; dependability; ability to understand and follow directions; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: None

SYSTEMS ANALYST

DISTINGUISHING FEATURES OF THE CLASS: This is a technical position which involves application system analysis and project management work. The incumbent is responsible for analyzing and evaluating user needs and designing or revising computer applications. The work is performed under general supervision while being responsible for assigning work to others. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Formats data from different systems to enable conversion for use by other systems;

Follows-up with users concerning deadlines and requirements;

Identifies user problems and procedures for solution;

Analyzes and evaluates needs against technological capabilities and feasibility;

Analyzes and designs needed or revised computer applications/technologies;

Determines new systems needed to help perform tasks;

Makes recommendations concerning new technologies, equipment, software, etc.;

Develops reports to provide summary statistics and/or information from a system;

Develops procedures based upon standards for users to insure uniformity and compatibility;

Designs user interfaces;

Trains internal and external users and user support personnel in a variety of settings;

Assigns work tasks to others;

Provides agency personnel with telephone or onsite support;

Provides all tasks associated with project management (identifying tasks, prioritizing, and scheduling resources).

FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Thorough knowledge of systems analysis; thorough knowledge of office terminology and standard procedures; thorough knowledge of the capacities of various types of hardware; ability to establish effective working relationships; ability to reason logically; ability to analyze processes; ability to determine where technology should be applied in a process; ability to manage projects; ability to communicate orally including the ability to communicate technical information to non-technical people; ability to communicate in writing; ability to work as part of a team; ability to lead the work of others; ability to train others; ability to re-engineer workflow; attention to detail; sound judgment and initiative.

MINIMUM QUALIFICATIONS:

  1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in Computer Science or a related field AND two (2) years of full-time paid experience gained within the past five (5) years, or its part-time equivalent, in computer programming or computer systems analysis; OR
  1. Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree AND four (4) years of full-time paid experience gained within the past five (5) years in computer programming or computer systems analysis; OR
  1. An equivalent combination of training and experience as defined by the limits of (1) or (2) above.

TEACHER AIDE

DISTINGUISHING FEATURES OF THE CLASS:

This title is employed for positions which are created for the main purpose of relieving school teachers of that part of their duties, which, while related to the teaching process, can be performed by non-professional personnel. The duties of this class differ from those of School Monitor due to the more complex nature of the assignments that are performed. The duties of Teacher Aide may require specific skills or abilities. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assists teachers in the correction of test papers, recording of grades, maintaining files and preparing statistical reports;
  • Proctors and otherwise helps to conduct examinations;
  • Assists in overseeing technical operations of language laboratory equipment;
  • Helps to set up science laboratory equipment, conduct experiments and performs limited review of student laboratory reports;
  • Helps in the technical preparation and production of television programs;
  • May read in a foreign language from prepared scripts for tape recording purposes;
  • Reads to and plays records for children in lower grades;
  • Provides piano, violin or other musical accompaniment.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good general intelligence; ability to establish good relationships with children and others; familiarity with classroom routine; good background or knowledge in specific field where specialized duties are involved; above average clerical aptitude; resourcefulness in conducting above described activities indirectly related to teaching process; neat personal appearance; ability to maintain discipline; tact; courtesy; good judgment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma.

SPECIAL REQUIREMENT FOR APPOINTMENT:

Certain assignments made to employees in this class will require access to transportation to meet field work requirements made in the ordinary course of business in a timely and efficient manner.

TELECOMMUNICATIONS NETWORK TECHNICIAN

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for performing highly skilled technical work in the maintenance and repair of a telecommunications network system. Under the general supervision of the Assistant Computer Center Director, an employee in this class isolates and repairs a failing element of a specific telecommunications unit of line. Employees are also responsible for monitoring the network for problems of response time and for the installation of the network equipment. The position also requires an employee to confer with vendor representatives, system programmers, and console operators. Supervision is typically not performed by an employee in this class. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Maintains, installs and repairs electrical, telecommunication equipment and network component units such as modems, terminals, controllers, teleprinters and multiplexers;
  • Monitors and controls the network for problems of response time and initiates necessary corrective action;
  • Trouble shoots network component unit problems utilizing multimeters, oscilloscopes, data line monitors, breakout boxes and halcyon line analyzers;
  • Isolates problems to specific unit of line and makes board component repairs;
  • Confers with users, technical staff and vendor representatives to identify network problems, order replacement parts and supplies, and expedite repairs.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of the principles of electronic technology as applied to trouble shooting procedure and preventative maintenance. Good knowledge of the concepts, use and abilities of a computer system inclusive of telephone data line characteristics both dedicated and dial. Ability to judge facts and circumstances choosing correctly between several alternatives. Ability to relate well with both system users and technical people. Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

One (I) year of full time work experience or it's part time equivalent in the field of electronic telecommunication systems repair or maintenance.

NOTE: Successful completion of training in electronics, electric technology or a closely related field at a regionally accredited or New York State registered college or technical or trade school may be substituted for the required work experience on a year for year basis.

TYPIST

DISTINGUISHING FEATURES OF THE CLASS:

The work is primarily of a routine nature and involves the independent performance of standardized clerical tasks involving the full-time or substantial part-time operation of a typewriter. Detailed instructions are given for new or difficult assignments. Alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential attributes for employees in this title. Excepting the ability to typewrite, this class is equivalent to the class of the Clerk. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Operate a typewriter and/or electronic work station (personal computer, word processor, or any other electronic micro-processor/device) and/or a computer terminal in performing duties described below:
  • Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, title searches, judgments, lis pendens, reports, index cards, time cards and similar materials;
  • Transcribes dictaphone cylinders and/or longhand copy (which includes the typewriters used in relation to word processing);
  • Acts as receptionist;
  • Types and maintains various types of records;
  • Files correspondence, memoranda, reports and other materials;
  • Operates simple office machines copiers, adding machines, word processing machines;
  • May, on occasion, be required to operate word processing, data entry or related business equipment;
  • Indexes materials and performs simple record keeping tasks;
  • Makes entries on cards or bills or in ledger from original sources;

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type accurately at 35 words per minute; ability to understand and follow oral and written instructions; ability to get along well with others; ability to write legibly; clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma; or

2. One year clerical experience which involved typing.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SPECIAL REQUIREMENT FOR APPOINTMENT: Certain assignments made to employees in this class will require access to transportation to meet field work assignments made in the ordinary course of business in a timely and efficient manner

WEB DEVELOPER

DISTINGUISHING FEATURES OF THE CLASS:

This position exists in the Board of Cooperative Educational Services Regional Information Center and involves the development of Internet/Intranet based technologies supporting components districts. The main accountability is in the design, development and implementation of Web based strategies. The work is performed under the general supervision of the Manager of Network Services. Supervision over the work of others is not a responsibility of employees in this class. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Participates in the design, development and implementation of Internet/Intranet based strategies and technologies designed to meet district needs;
  • Participates in the content design, development, and posting of web pages and Internet based instructional technologies;
  • Collaborates with numerous EduTech departments to design and implement content updates and maintenance of Web pages;
  • Designs and develops interfaces from Web pages to internal and external software systems and databases;
  • Designs, develops and maintains Internet/Intranet based technologies for interactive Chat services;
  • Participates in the research/analysis and recommendation for new Internet/Intranet products and services for all network systems;
  • Provides district personnel with telephone or onsite support with web page design and development;
  • Develops documentation for maintenance, installation and troubleshooting;
  • Monitors and produces measurement statistics relating to performance and utilization.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Must possess a thorough familiarity with Web/Internet/Intranet environment and integrated development; thorough knowledge of HTML, HTML authoring tools and CGI integration; knowledge and experience of network communications standards; web servers and security policies including firewalls and proxy servers; ability to investigate complex problems and develop appropriate solutions; ability to plan and implement complex action planning; ability to understand complex written and oral communications; initiative and resourcefulness in helping others solve difficult problems.

MINIMUM QUALIFICATIONS:

1. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's Degree in Computer Science, or related field; or

2. Graduation from a regionally accredited or New York State registered two year college with an Associate's Degree in Computer Science, Business, or any related field and two years computer network related technical experience; or

3. Four years of computer network related technical experience.

4. Any equivalent combination of training and experience as defined by the limits of (1), (2), and (3) above.

WIDE AREA NETWORK MANAGER

DISTINGUISHING FEATURES OF THE CLASS: This involves the supervision and oversight of information technology activities, as well as planning of activities. The position involves reviewing information to determine necessary action and is responsible for resolving problems with the network. The work is performed under general supervision. Direct supervision is exercised over technical staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Supervises the work of technical information technology staff;

Reviews information from school districts to determine if follow up actions are necessary;

Participates and takes a lead role in the development of an organizational strategic plan;

Completes information technology management planning projects;

Plans and prioritizes all wide area network maintenance;

Maintains and updates wide area network disaster recovery and backup plans;

Participates in the budget planning process;

Installs and manages network protocols;

Installs, configures and maintains network file servers;

Initiates corrections for problems with the local and/or wide area network involving computers and data communications software and hardware;

Diagnoses problems with network typologies;

Diagnoses local area network hardware component failures and makes recommendations for replacement parts;

Confers with users, technical staff and vendor representatives to identify network problems;

Recommends appropriate local and wide area network hardware as needed;

Assigns work to team members and monitors progress of projects;

Leads projects involving network management;

Diagnoses and resolves wide and local area network software problems;

Designs wide area network infrastructure;

Informs management of problems or potential problems;

Monitors the local and/or the wide area network for problems of data integrity or performance;

Installs, configures and maintains Internet instructional technologies and file servers;

Researches and evaluates new Internet/Intranet products and services for all network systems;

Tests wide area network hardware, software and peripheral equipment;

Consults with users, vendors and technical staff regarding the purchase of hardware, software and networks and upgrades;

Prepares documentation of networks;

Participates in committees on network operating system and hardware standards;

Configures routers and switches for Internet connectivity.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL

CHARACTERISTICS: Thorough knowledge of network operating system concepts; thorough knowledge of network communication standards, WEB servers and security policies; thorough knowledge of Internet services; thorough knowledge of wide and local area protocols; through knowledge of the WEB/Internet/Intranet environment; ability to deduce problems logically; ability to detect and resolve severe computer breakdowns and problems; ability to investigate complex problems and develop appropriate solutions; ability to prepare written documentation; ability to communicate information orally, including communicating technical information to non-technical people; ability to lead and work as part of a team; initiative; good judgment.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience gained within the past eight (8) years which involved the maintenance, configuration or installation of personal computer hardware and software for local and/or wide area networks.

NOTE: Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in Business Administration, Information Resource Management, Computer Science or a related field may substitute for two (2) years of experience if the education was completed within the past five (5) years.

NOTE: Completion of two or more years of education at the college or university level in the fields listed above or a related field may substitute for one (1) year of the experience if the education was completed within the past five (5) years.

Certified

ASSISTANT PRINCIPAL: TECHNICAL & CAREER EDUCATION

The Assistant Principal shall be responsible to the Principal: Technical and Career Education.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed. The current responsibilities of the Assistant Principal are:

  1. In conjunction with the Principal, coordinate all aspects of student scheduling and instructional programming on a daily basis.
  2. Assist the Principal in the daily planning, selection/evaluation of staff, preparation of budgets, and proposals for funding and reports.
  3. Provide leadership, support, direction and instruction to new teachers/staff requiring instructional skill improvement.
  4. Manage Career and Technical Center Student Discipline Program and individual student discipline matters.
  5. Responsible for tracking, support and improvement of student achievement in selected courses, and coordinating efforts to improve instructional environment with Principal, Teachers, and Support Staff.
  6. Assist in the identification, planning and implementation of staff development programs for Teachers, and Support Staff.
  7. Coordinate all matters relating to student transportation including but not limited to:
    • Communications with school district Transportation directors
    • Securing of transportation for field trips, faculty conferences
    • Management of the school student driving program, passes, and parking
  1. Prepare, maintain and submit reports re: budget, student achievement, attendance, and others as requested by the Principal.
  2. Analyze operational processes and make recommendations to the Principal for changes and improvements.
  3. Coordinate, assess and make recommendations for improvements re: Student Services activities with Teachers and Students.
  4. Coordinate student centered extra-curricular programs: e.g. VICA, National Vocational Technical Honor Society.
  5. Work with Guidance Counselors, Work Based Learning Coordinators, and Instructional Pathways Coordinators to assure compliance for IEP/504 directives as well as CDOS/CTE internship requirements.
  6. Update yearly Student Handbook
  7. Performing other such duties as may be assigned as deemed necessary to fulfill the responsibilities of the position.

Issued June 4, 2018

BUSINESS AND COMMUNITY LIAISON

The Business and Community Liaison shall be responsible to the Technical and Career Principal to which s/he is assigned. Specific responsibilities will be reviewed regularly by the Principal and changes will be made as needed. The current major responsibilities of the Business and Community Liaison are:

  • Conduct on-going job search activities, maintain and make available work-based learning opportunities to the students.
  • Develop and conduct scheduled visitations of all co-op work experience placements on a regular basis.
  • Work collaboratively with school counselors to develop career exploration, career planning, career preparation and career enhancement activities that have been identified in the student’s individualized educational plans.
  • Work collaboratively with the school counselor to assist the graduates in securing employment or enrollment into post-secondary education related to their career interests.
  • Assist in the development of and maintain records such as: a monthly report, federal and state require­ments, evaluations, and training outlines.
  • Work collaboratively with teachers and counselors to schedule and implement job search seminars covering job seeking skills, completing job applications, developing resumes and cover letters, and obtaining interviewing skills.
  • Conduct annual follow-up placement studies.
  • Conduct a follow-up of employers for their evaluation of the effectiveness of the School-To-Work initiative.
  • Facilitate round table discussions between faculty and business representatives regarding existing school district and regional school-to-work initiatives as well as the development of new innovative activities (i.e. identification of new work-based and school-based activities).
  • Work collaboratively with other Business and Community Liaisons in the region to coordinate activities and placements.
  • Utilize and cooperate with community agencies involved in placement activities.
  • Be responsible for other duties as may be assigned by the Principal.

CSE Chairperson

The Committee on Special Education (CSE) Chairperson is supervised by and reports directly to the Director of K-12 Instruction or designee.

Supervision:

This position may provide supervision and evaluation of staff.

Functions and Responsibilities:

Responsibilities list in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The CSE Chairperson is a specially trained administrator who is responsible for the following, including, but not limited to:

Meeting with the Superintendent of Schools, or his/her designee, on a regular basis to discuss issues, policies, and procedures relating to areas of responsibility.

  • Developing application forms, budget amendments, program information reports, annual evaluation reports, and any other necessary data for state and federally funded programs related to special education.
  • Monitoring state and federally funded special education programs in order to ensure compliance concerning financial integrity, continuing eligibility, and adherence to regulations.
  • Working in collaboration, as needed, with the Section 504 compliance officer for the District as appointed by the Board of Education.
  • Collecting the necessary information for ERSSA (Educational Related Support Services) and related state aid categories such as speech improvement aid.
  • Performing any other related duties as assigned by the Superintendent of Schools, or his/her designee.
  • Maintaining all special education records and prepare all special education reports required by the State Education Department including, but not limited to:
      • A register of students identified or suspected of having a disability;
      • Annual state education reports such as the PD-1, CSPD Plan, etc;
      • STAC forms relating to reimbursement of high cost students;
      • Updated written policies as required by Part 200.2;
  • Chairing and developing agenda items for meetings with teachers serving in district special education programs in order to foster communication and coordination between levels and at transition points.
  • May conduct a formal classroom observation of each probationary special education teacher in the District, in cooperation with the respective building principal. Additionally, the CSE Chairperson may assist building principals with formal evaluations of tenured special education teachers upon request.
  • Providing leadership by making recommendations to the Assistant Superintendent for Instruction and Student Learning improving special education instructional programs and new and innovative instructional programs.
  • Serving as the Chairperson of the Committee on Special Education (CSE) and the Committee on Preschool Special Education (CPSE) as appointed annually by the Board of Education and in that capacity supervising and coordinating all activities of the Committee on Special Education and the Committee on Preschool Special Education to include but not limited to the following activities:
      • Assist committees in their ability to come to consensus;
      • Work to ensure that the parent’s voice is heard;
      • Understanding the programs and services available to students with disabilities;
      • Recommend Committee on Special Education and Committee on Preschool Special Education membership to the Board of Education in conformity with regulations and cooperatively with the Assistant Superintendent for Instruction, or designee;
      • Prepare an annual calendar of Committee on Special Education meetings and schedule Committee on Preschool Education meetings as needed;
      • Conduct meetings of the CSE and CPSE or arrange for an appropriate designee to conduct such meetings;
      • Recommend, prepare for, and participate in impartial hearings as appropriate;
      • Maintain positive parent contacts including the assurance that the student continues to have access to participation in programs offered by the district;
      • Ensure that the Committee on Special Education and the Committee on Preschool Special Education forms and correspondence comply with procedural due process;
      • Ensure that all procedures for referral, evaluation, program development, placement and review are in compliance with State and Federal regulations, and that new referrals, re-evaluations and triennials are completed within required timelines;
      • Remain current with and have a working knowledge of the Part 200 Management System;
      • Ensure the development of Individual Educational Programs (IEPs) in conformity with regulations;
      • Coordinate all paperwork and transportation requirements relating to the placement of students with disabilities into the proper educational setting in or out of the district;
      • May arrange for the training for CSE and CPSE members on an annual basis.

Performs related duties and assignments as required or assigned.

Requirements:

The Committee on Special Education (CSE) Chairperson will possess the following minimum qualities, qualifications, skills, and/or abilities:

  1. Certification in Special Education or equivalent therapeutic certification, with a minimum of 3 years of experience in classroom or therapeutic settings.
  2. Certification in NYS Administration, preferred.
  3. Physical condition commensurate with the demands of the position.
  4. Evidence of an open, collaborative style that fosters a sense of teamwork and common purpose.
  5. Proven people skills and is an effective communicator with a sense of humor. The teacher will be positive, approachable, and respectful of others.
  6. Willingness to become an active, engaged and visible member of the learning community.
  7. A clear communicator in both oral and written language.
  8. Work collaboratively with other staff members, administrators, students, and parents.
  9. Use problem-solving and critical thinking skills.
  10. Listens first.

    Issued: 10/24/17

Family Support Center Counselor

The Family Support Center Counselor shall be responsible to the Manager of Family Counseling Services. The position of Family Support Center Counselor is an hourly position which provides co-facilitated Solution Focused Brief Therapy to families.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of Family Support Center Counselor are:

Program Delivery

Counselors will provide Solution-Based Brief therapy to youth and families in a school-based setting after school hours. Hours to be determined by Manager of Family Counseling Services, counselors and District Superintendent or designee.

Counselors will follow the Solution Focused Therapy and Feedback Informed Treatment (FIT) models, which utilize co-facilitation by two counselors for each session.

Counselors will assist families in making connections/referrals with community-based agencies as deemed necessary through the therapeutic process.

Counselors will maintain strict confidentiality in their work with all individuals receiving services through the Community School Services.

Counselors will participate in co-facilitated sessions with identified families for an average of seven sessions, or based on the needs of the family being served.

Counselors will utilize the Session Rating Scale (SRS) and Outcome Rating Scale (ORS) method for setting goals and evaluating progress with families. In addition, they will ensure that final parent and youth questionnaires are completed prior to discharge.

Counselors will assist families to meet their identified needs by building on their strengths.

Counselors will assist families in making connections/referrals with community-based agencies as deemed necessary through the therapeutic process.

Counselors will maintain strict confidentiality in their work with all individuals receiving services through the Community School Services.

Counselor Responsibilities

Counselors along with the Manager of Family Counseling Services will ensure that participating families receive smooth, efficient, and timely access to services that are delivered in a family and youth centered and culturally and linguistically competent manner.

Counselors will work with the Manager of Family Counseling Services to ensure that families complete all components of the CSS program evaluation in order to meet long-term evaluation requirements.

Counselors will participate in district level meetings with key stakeholders to share insights, trends and accomplishments to establish a level of communication that will maintain community as well as district level commitment.

Counselors agree to complete all required documentation for client records, and submit monthly timesheets to the Manager of Family Counseling Services for reimbursement of services in a timely manner.

Counselors will participate in training and develop skills in Solution Focused Therapy and complete the Feedback Informed Treatment (FIT) online modules.

Issued June 4, 2018

Guidance Counselor

GUIDANCE COUNSELOR

The Guidance Counselor shall be responsible to the Principal of the Technical and Career Education Center to which the Counselor is assigned. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify the major elements of the job. Specific responsibilities shall be reviewed as needed by the Principal. Changes will be made as needed. The current responsibilities of the Counselor are:

A. Be the Principal's assistant in student relations in the Center and with guidance counselors in the area schools.

B. Responsibilities in the Center:

1.Counsel students at the Center regarding:

a. Personal/social problems

b. Career choice, including consideration of non-traditional options

c. Continued education

d. Military service

e. Pupil/teacher relations

2. Promote and coordinate student clubs

3. Coordinate Student Advisory Council

4. Conduct student tours and tour by other interested groups

5. Assist Job Developers in job placement

6. Coordinate and supervise enrollment, course placement, attendance, problem and progress reports, student records and the resource areas

7. Consult and assist staff with student assistance programs on values, communication skills, job survival skills, group process and individual student needs

8. Assist in the preparation of follow-up studies on enrollment, attendance, and attrition

9. Coordinate activities involving outside student support agencies

C. Liaison with local school guidance counselors:

1. Provide information and communication regarding CTE programs.

2. Provide orientation for sophomores and others in the home schools:

a. Set up home school visits for orientation sessions on Technical and Career Education

b. Coordinate orientation day(s) at the Technical and Career Center

3. Collect enrollment data from local school districts

4. Collect enrollment forms from individual schools

D. Coordinate open houses for parents and students with the Principal, instructors and students.

E. Present information to area service organizations, parent groups, and home schools concerning Technical and Career Education.

F. Assume other responsibilities as assigned by the Principal.

PRINCIPAL: PTECH (Pathways to Technology)

The Principal of the PTech High shall be responsible to the Director of K-12 Instruction. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to identify the major elements of the position. Specific responsibilities will be reviewed as needed by the Director. The major current responsibilities of the Principal are:

  • Be the direct supervisor of all staff assigned to the building.

Provide leadership and direction for the program by:

1. Continuous evaluation and enhancement of existing program in relation to student and district needs.

2. Work collaboratively with Finger Lakes Community College to maximize student opportunities to receive an A.A.S degree.

  • Follow and support all BOCES Policies and Administrative Regulations.
  • Be responsible for the PTech instructional program in his/her building:

1. Monitor and evaluate instructional practices to support student achievement.

2. Ensure proper development and implementation of new programs.

3. Submit of reports and other data as required or requested.

4 .Recommend Policies and Administrative Regulations pertaining to PTech Program.

5. Promote a safe and secure environment by:

1. Assuming final responsibility for pupil discipline based on the Code of Conduct

2. Being the direct supervisor of staff and be responsible for the day-to-day operations.

3. Maintaining emergency and crisis plans to support students and staff.

  • Be responsible for staff development:

1. Coordinate and assist in staff development activities including the effective teacher training program.

2. Develop orientation programs for new staff.

3. Ensure the recruitment and employment of staff.

4 .Interview all prospective staff members.

5 .Make employment recommendations.

6 .Ensure proper evaluation of all staff assigned to the building.

  • Be responsible for the building budget as follows:

1. Assist the Director in the development of PTech budget.

2. Coordination of the PTech Grant Funding

3. Administer those budget areas assigned by the Director.

  • Be responsible for committee work as follows:

1. Facilitate curriculum development committees.

2. Establish a Principal's Advisory Council as provided for in the negotiated agreement with the Teachers' Association.

3. Ensure that consultant/mentoring partnerships are established and active for all students.

  • Assist with Operation and Maintenance as follows:

1. Work directly with facilities personnel to oversee the Operation and Maintenance of the PTech facilities.

2. Assist the Assistant Superintendent for Administration in the development of the Operation and Maintenance budget requests.

  • Provide liaison with area high school principals and guidance counselors regarding the PTech Program
  • Have both marketing and public relations plans to ensure adequate applicants for the program
  • Be responsible for other duties as assigned by the Director.

Issued: February 25, 2015


PRINCIPAL: SPECIAL EDUCATION

The Special Education Principal shall be responsible to the Director of Alternative and Special Education. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify the major elements of the job. Specific responsibilities will be reviewed as needed and changes will be made as needed. The major responsibilities of the Special Education Principal are:

  1. Provide leadership and direction for the special education instructional programs by:

a. Continuous evaluation and enhancement of existing programs in relation to student and district needs.

b. Facilitating the development and implementation of new programs and when appropriate, the transition of students back to their home school district.

c. Overseeing and managing budgets and human resources in support of identified instructional goals with an understanding of fiscal responsibilities.

d. Developing and facilitating professional development opportunities to enable staff to grow in their skills.

e. Supervising, providing for performance improvement, and evaluating personnel.

f. Recruiting, establishing an interview process, selecting and assigning staff.

  1. Promote a collaborative relationship and maintain effective communications with and among staff, pupils, parents, interagencies and local school districts.

  1. Promote a safe and secure environment by:

a. Assuming final responsibility for pupil discipline based on the Code of Conduct

b. Being the direct supervisor of staff and be responsible for the day-to-day administration of assigned programs.

c. Maintaining emergency and crisis plans that align with host district plans, where appropriate.

  1. Manage other duties as assigned.

Issued: 6/3/99

Revised 12/7/2010

PRINCIPAL: TECHNICAL AND CAREER EDUCATION

The Principal of Technical and Career Education shall be responsible to the Director of Technical, Career and Continuing Education. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to identify the major elements of the position. Specific responsibilities will be reviewed as needed by the Director. The major current responsibilities of the Principal of Technical and Career Education are:

A. Be the direct supervisor of all staff assigned to the building.

B. Follow and support all BOCES Policies and Administrative Regulations.

C. Be responsible for the Technical and Career Education instructional program in his/her building:

1. Ensure proper evaluation and improvement of existing programs.

2. Ensure proper development and implementation of new programs.

3. Submit of reports and other data as required or requested.

4. Recommend Policies and Administrative Regulations pertaining to Technical and Career Education.

5. Ensure effective integration and the proper allocation of space to accommodate both secondary and adult programs wherever possible.

D. Be responsible for staff development:

1. Coordinate and assist in staff development activities including the effective teacher training program.

2. Develop orientation programs for new staff.

3. Ensure the recruitment and employment of staff.

4. Interview all prospective staff members.

5. Make employment recommendations.

6. Ensure proper evaluation of all staff assigned to the building.

E. Be responsible for the building budget as follows:

1. Assist the Director in the development of the Technical and Career education budget.

2. Follow the Budget Planning Handbook sections as they pertain to the building budget.

3. Administer those budget areas assigned by the Director.

F. Be responsible for committee work as follows:

1. Facilitate curriculum development committees.

2. Establish a Principal's Advisory Council as provided for in the negotiated agreement with the Teachers' Association.

3. Serve as resource person and advisor for the Technical and Career Education Advisory Council.

4. Ensure that consultant committees are established and active in each subject area.

G. Recommend and assist with categorical aid proposals and encourage and assist in the development of programs and services to the adult population.

H. Assist with Operation and Maintenance as follows:

1. Work directly with the Head Custodian to oversee the Operation and Maintenance of the Technical and Career Education center facilities.

2. Assist the Assistant Superintendent for Administration in the development of the Operation and Maintenance budget requests.

I. Develop effective communications with and among staff, pupils and parents including ensuring the proper coordination between secondary and adult programs.

J. Assume final responsibility for pupil and building discipline.

K .Be responsible for the day-to-day administration of the Technical and Career Center.

L. Be responsible for the day-to-day administration of the Technical and Career Training Program.

M .Provide liaison with area high school principals.

N. Be "pro-active" in public relations including providing press releases on school activities to the news media and the BOCES Coordinator of Public Information.

O .Be responsible for other duties as assigned by the Director.

Issued: 6/3/99

Revised:12/6/2010

SCHOOL TO WORK COORDINATOR

The School to Work Coordinator shall report directly to and be under the supervision of the assigned BOCES or component district supervisors. Specific responsibilities will be reviewed regularly by the respective supervisor(s) and changes will be made as needed. The current major responsibilities of the School to Work Coordinator are:

  • Conduct on-going job search activities, maintain and make available work-based learning opportunities to the students. This includes but is not limited to; job shadowing, internships, short term work based placements.
  • Develop and conduct scheduled visitations of all co-op work experience placements on a regular basis.
  • Work collaboratively with school counselors to develop career exploration, career planning, career preparation and career enhancement activities.
  • As requested and appropriate, work collaboratively with the school counselor to assist the graduates in securing employment or enrollment into post-secondary education related to their career interests.
  • Assist in the development of and maintain records such as: a monthly report, federal and state require­ments, evaluations, and training outlines.
  • Work collaboratively with teachers and counselors to schedule and implement job search seminars covering job seeking skills, completing job applications, developing resumes and cover letters, and obtaining interviewing skills.
  • As requested, conduct follow-up placement studies.
  • As requested, conduct a follow-up of employers for their evaluation of the effectiveness of the School-To-Work initiative.
  • Facilitate round table discussions between faculty and business representatives regarding existing school district and regional school-to-work initiatives as well as the development of new innovative activities (i.e. identification of new work-based and school-based activities).
  • Work collaboratively with other school based school to work coordinators in the region to coordinate activities and placements.
  • Utilize and cooperate with community agencies involved in placement activities.
  • Be responsible for other duties as may be assigned by the supervisor.

Teaching Assistant

Teaching Assistants shall be responsible to the assigned teacher(s) and supervising administrator.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of Teaching Assistants are:

  1. Provide individual and group instructional services to students under the general supervision of a licensed or certified teacher.
  2. Assist classroom teacher in implementation of Individualized Education Plans/504 Plans, if applicable.
  3. Adapt and implement classroom lessons and activities under the supervision of the teacher.
  4. Work cooperatively with staff, administration and consultants to meet all students’ needs.
  5. Communicate effectively with the team including classroom teachers, other professional staff and parents.
  6. Collect data and provide input to the behavioral specialist and classroom team.
  7. Assist students with daily living skills (dressing, toileting, etc.), if applicable.
  8. Accompany students to and from all areas outside of the classroom (swimming, riding the bus, etc.), if applicable.
  9. Plan and implement daily activities under the supervision of the teacher.
  10. Assist with maintaining record-keeping.
  11. Assist students in communicating utilizing adaptive communication devices, if applicable.
  12. Attend staffing meetings and training before and after school as needed.
  13. Attend training specific to students.
  14. Support students in work programs both on and off W-FL BOCES campus locations.
  15. Depending on the location, may involve direct work with students with autism, emotional and/or developmental disabilities which may include, but are not limited to, oppositional and aggressive behaviors; mood disorders; and potentially severe and unpredictable physical and/or verbal outbursts.
  16. Depending on the location, this position may include lifting, changing and feeding duties.
  17. Perform such other duties as may be assigned by the classroom teacher or building administrator as deemed necessary to fulfill the responsibilities of the position.

Issued: May 15, 2018

MANAGERS/COORDINATORS

ASSISTANT PROJECT COORDINATOR - EDUTECH

The Assistant Project Coordinator - EduTech, reporting to the Director of EduTech, is responsible for assisting all members of the Project Coordination team as they coordinate projects, purchases, and relationships between the component districts and EduTech. In addition, the Assistant Project Coordinator- EduTech, is responsible for organizing, coordinating and processing software and hardware maintenance renewals managed by EduTech on behalf of component districts.

Responsibilities include:

  • Assist the Project Coordination team as they coordinate district projects, purchases.
  • Assist the Project Coordination team as it regards marketing strategy to provide information on EduTech services and value added offerings to districts.
  • Assist the Project Coordination team as they help districts in technology planning and implementation of purchases of new hardware and software.
  • Assist in the coordination, dissemination of information to districts (Web content, printed material, etc.)
  • Working within EduTech teams, organize the software and hardware renewal process for services managed by EduTech on behalf of districts.
  • Process all renewals in a timely manner to ensure no lapse in vendor coverage for software and hardware maintenance renewals for component districts / BOCES for contracts managed by EduTech.
  • Keep management informed, at all times, of any adverse conditions with a school district which may impact the Regional Information Center’s ability to provide quality services.
  • Offer suggestions for new EduTech services.
  • Assist in the launch of new services as it regards to communications, rollout.
  • Analyze market trends, income trends for existing and new services, technologies.
  • Other duties as assigned by the Director of EduTech.

Issued: 1/16/2015

Clinical Supervisor

The Clinical Supervisor shall be responsible to the Manager of Family Counseling Services.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of Clinical Supervisor are:

  • Provide individual or group supervision through observation and case reviews.
  • Facilitate regular meetings (on site and/or phone conference) with counselors from participating school districts for continuing education and/or case conferences.
  • Be available for phone consultation on an as needed basis.
  • Communicate regularly with the Manager of Family Counseling Services.
  • Provide training and support on Solution-Focused Brief Therapy and Feedback Informed Treatment.
  • Work collaboratively with the program evaluator to share ideas, suggestions and recommendations to ensure integrity and quality of programming for our families and youth.
  • Performing such other duties as may be assigned as deemed necessary to fulfill the responsibilities of the position.

Issued June 4, 2018

COORDINATOR: CLINICAL SUPPORT SERVICES

The Coordinator of Clinical Support Services shall be responsible to the Director of Alternative and Special Education. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines. Changes will be made as needed. The current responsibilities of the Coordinator of Clinical Support Services are:

A. Overall Function

1. The broad overall function of the Coordinator of Clinical Support Services is to:

a. Coordinate all activities related to Clinical Support Services (CSS);

b. Work directly with the Director of Special Education on special projects related to the clinical services provided in BOCES special education programs.

c. Seek input from district representatives to enhance or supplement program options and consultant offerings.

B. Referral Activities

1. The Coordinator is to make contact with all participant districts' Committee on Special Education Chairpersons to insure that they understand the services available to them, and the procedure for acquiring the services.

2. Upon receipt of a referral from the Committee on Special Education, the Coordinator shall, where appropriate:

a. Meet with district staff (psychologist, teacher, principal, etc.) and parent in order to obtain and understand their concerns.

b. Provide his/her professional impression, explain how the CSS could best be utilized, and lay any other groundwork that is needed to facilitate and expedite the referral.

c. Review essential student data including medical and psychological reports, school data, etc.

d. Assist the districts in formulating specific referral questions, and make recommendations for the appropriate services needed, their proper sequencing, and the site where services should be furnished.

C. Assessment Activities

1. The Coordinator will secure the appropriate service, schedule the appointment, and contact the involved parties regarding appointment times.

2. The Coordinator will send all appropriate data to the specialist(s).

3. The Coordinator will facilitate communication between the schools and the specialist(s) involved to keep the schools informed as the referral progresses, and make sure all details are attended to.

4. The Coordinator will assist the specialist, when appropriate, in conducting the evaluation.

D. Consultation and Documentation

1. The Coordinator will arrange a diagnostic staffing with district personnel and evaluator to share findings and programming, instructional, and placement recommendations, when appropriate.

2. The Coordinator will see that follow-up reports and written documentation related to consults is distributed to parents, district and/or BOCES personnel, as needed.

E. Service to the Committee on Special Education

1. Upon request, the Coordinator will provide direct service to the district's Committee on Special Education relative to diagnostic recommendations and their implementation in the child's individual education plan.

2. The Coordinator will become familiar with area mental health, educational, and other similar agencies; special education programs; and residential centers and current research regarding exceptional children.

3. The Coordinator will provide, when requested, assistance in identification and programming for students with traumatic brain injury.

4. The Coordinator will maintain skills and training to provide input for assessment via the autism behavior scale.

F. Follow-Up Activities

Upon receipt of the bills from the involved specialists, the Coordinator will process the claims for payment.

G. Clinical Services - BOCES Special Programs

1. The Coordinator will provide clinical support and program development assistance, in identified areas, to improve delivery of classroom and related services activities.

2. Through research and networking the Coordinator will stay apprised of opportunities available through community agencies and educational institutions and share relevant information with districts/BOCES personnel.

H. The Coordinator is responsible for other duties as assigned by the Director of Alternative and Special Education.

Issued: 6/3/99
Revised: 12/7/2010

COORDINATOR: ENRICHMENT

The Coordinator, under the direct supervision of the Director of Instructional and Staff Development Services, will be responsible for all aspects of the Arts-In-Education (AIE) Programs, Project ADEPT Programs and special projects, as assigned. The current responsibilities of the Coordinator of Enrichment are to:

A. Provide leadership, direction, coordination, and administration for cooperative enrichment development among component districts.

B. Organize and lead a BOCES-wide Advisory Council in order to:

1. coordinate regional enrichment planning

2. improve communication and the exchange of information among districts

3. promote model enrichment programs and assist districts in developing outside source funding

C. Represent BOCES and component districts in regional, state and national AIE networks:

1. disseminate AIE information to component districts

2. coordinate planning, funding, and curriculum development as it relates to AIE

D. Collaborate with component districts to expand enrichment experiences for all students served by their programs

1. consult with BOCES administrators on ways to expand enrichment experiences for students in the divisions of Vocational and Special Education

2. consult with other BOCES departments on the acquisition of publications and resources relating to enrichment for the use of classroom teachers

3. consult with districts to develop long-range enrichment programs

E. Develop a means for publishing and highlighting the accomplishments of the Enrichment program

F. Develop proposals for state, federal, and corporate grants

G. Administer program budgets and grant projects

H. Organize enrichment professional development opportunities

I. Provide AIE program coordination including program descriptions, scheduling, evaluations and payment

J. Provide Project ADEPT program coordination including presenter selection, program description, presenter and student workshop scheduling, workshop implementation, evaluation and payment.

K. Work with cultural, community and business organizations to provide opportunities for enrichment programming.

L. Assume other responsibilities as assigned by the Assistant Superintendent for School Improvement as the need arises and perform such other enrichment related duties.

Issued: 6/3/99

Revised: 12/7/2010

COORDINATOR: INSTRUCTIONAL RESOURCES

The Instructional Resources Coordinator is responsible to the Director of Instructional and Staff Development Services. Responsibilities generally include providing administrative support to the Director and the department resulting in quality service to our component districts and other customers.

The current responsibilities of the Instructional Resources Coordinator are:

  1. Work with the Director in planning, implementing and evaluating the many programs and services the department offers. This would include:
  2. Research and design training programs.
    1. Consult with district or customer representatives to diagnose needs, appropriately plan for services to ensure quality and satisfaction.
    2. Manage and match resources to meet customer needs.
    3. Make logistical arrangements, contacting appropriate human resources to deliver the service, etc.
    4. Provide facilitation services to a variety of groups as requested to assist them in reaching their intended outcome.
    5. Deliver a variety of training programs: Effective Teamwork, Facilitation Skills, Aligning Curriculum, Formative Assessment, Math and ELA scoring
    6. Coordinate all aspects of the Regional Scoring of state assessments
  3. Other duties as may be assigned.

Issued: 6/3/99
Revised: 12/7/2010

COORDINATOR: INSTRUCTIONAL TECHNOLOGY

The Coordinator of Instructional Technology is under the general supervision of the Director of EduTech but reports directly to each component district superintendent and responses to their tasks and direction. This is a Cabinet level equivalent position in each component district. Per component district requests, this position requires New York State Education Department administrative certification.

The current responsibilities of the Coordinator: Instructional Technology are:

1. All technology planning for the district.

2. Responsibility for creation, justification and management of technology budget for the district.

3. Research current and developing technology capabilities in regards to their ability to enhance instruction.

4. Serve as district point of contact for BOCES provided hardware and software support.

5. Make technology staffing recommendations to the component district superintendent

6. Provide supervision of district based technology staff.

7. Provide and/or arrange for technology training for staff.

8. Provide facilitation services to a variety of groups in regards to technology support to instruction.

9. Other duties as assigned by component district superintendent.

Issued: 10/19/2011

COORDINATOR: MANAGER OF STUDENT SERVICES

The Manager of Student Services is a supervisory position that is directly responsible to the Director of Educational Technology. The position involves the strategy/planning, training, implementation and support of Student Software Systems, Test Scoring and Data Warehouse and the management of the associated staff. The main accountability is to direct the activities associated with the training, maintenance/upgrades and support of student systems and support of all activities associated with state assessments and state data collection.

Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines. Changes will be made as needed.

The current responsibilities of the Coordinator: Manager of Student Services are:

  1. Responsible for developing long range plans for all Student Systems supported by EduTech.
  2. Direct the design, development, implementation and support of all Student Systems.
  3. Direct the troubleshooting and resolution of all Student Systems in EduTech districts.
  4. Direct the analysis, testing and implementation of maintenance upgrades, or parameter updates, as required.
  5. Oversee all tasks required to populate the Statewide Student Data Warehouse. Communicate changes to all district staff impacted.
  6. Provide reporting and report creation training as required for districts on Assessment, Warehouse and Accountability.
  7. Participate in Statewide meetings for implementation of NYSED initiatives on Assessments and state data collection.
  8. Direct the planning and training required to support our districts on all Medicaid filings. Stay aware of all regulation changes and communicate to districts through meetings and trainings.
  9. Produce, monitor and analyze measurement statistics relating to problem resolution.
  10. Participate in the research, analysis and recommendation of new student products.
  11. Provide for the timely update of systems and associated documentation.
  12. Maintain a current knowledge of technology, new system offerings and the application of new techniques.
  13. Function as a key participant in the strategy and planning process by collaborating with senior technical and administrative staff to understand technology needs and recommend proven technology solutions to achieve BOCES and district goals and objectives.
  14. Develop and present proposals on technology solutions to senior management, staff and/or districts.
  15. Participate in the EduTech Budget development and management process.
  16. Responsible for all staff management issues – i.e. hiring, personnel issues, performance appraisals and staff development plans for all personnel.
  17. Provide technical consultative services, as needed by other members of the Regional Information Center.
  18. Other duties as assigned.

Issued 1/30/12

COORDINATOR: MULTIMEDA DEVELOPMENT

The Coordinator of Multimedia Development shall report to an EduTech manager. The Coordinator of Multimedia responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines.

The Coordinator of Multimedia Development serves at the strategic and operational levels to design, develop, implement and deploy multimedia solutions. Flexibility, strong communication skills and the ability to coordinate institutional resources to assist district and internal departmental initiatives are intrinsic to the position.

The current responsibilities of the Coordinator of Multimedia are:

1. Internal User/Customer Responsibilities

a. Maintain technology resources for media production and workflow.

b. Assist and advise RIC WAN/LAN staff on matters of multimedia delivery and distribution.

c. Contribute to the planning, production, editing, replication and distribution of multimedia content for the needs of the organization.

d. Coordinate the development and use of Distance Learning technology, networking and scheduling.

e. Assist classes for Staff Development on devices focused on producing and consuming instructional media.

f. Support for departments utilizing technology for the production and consumption of multimedia.

2. External User/Customer Responsibilities

a. Contribute to solutions and services for component district needs in the areas of multimedia networking and Distance Learning delivery.

b. Act as an advisor the multimedia projects.

c. Serve as resource and solution provider for issues related to multimedia technology platforms.

3. Other duties as assigned

COORDINATOR: OCCUPATIONAL/PHYSICAL THERAPY & ASSISTIVE TECHNOLOGY

The Coordinator of OT/PT/AT shall be responsible to the designated supervising principal. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines. Changes will be made as needed. The current responsibilities of the Coordinator of OT/PT/AT are:

  1. Provide support/advocacy to the department members and act as a liaison between the department and: Supervising Principal, BOCES Principals, District Principals, CSE Chairpersons, BOCES Administrative Staff
  2. Meet with Supervising Principal on a regularly scheduled basis and other administrators as needed.
  3. Coordinate department budget to ensure that necessary supplies/equipment are available to all, with an understanding of fiscal responsibilities.
  4. Coordinate assignments to ensure that student needs are met within BOCES and component districts.
  5. Recruit, interview and hire new staff.
  6. Provide orientation and establish mentoring opportunities for new staff.
  7. Provide supervision to all department members and complete performance evaluations on assigned personnel.
  8. Schedule and coordinate department meetings.
  9. Coordinate sign out of department supplies/equipment.
  10. Coordinate all college student internship programs.
  11. Coordinate maintenance of department procedures to ensure compliance with State Education, Medicaid, AOTA, APTA and other regulatory agencies as appropriate.
  12. Through research and networking the Coordinator will stay apprised of opportunities available through community agencies and educational institutions and share relevant information as appropriate.
  13. Develop and facilitate professional development opportunities to enable staff to maintain current knowledge in regards to their respective professions.
  14. Other responsibilities as determined by the Supervising Principal.

Issued:October 4, 2011

COORDINATOR: PROFESSIONAL DEVELOPMENT REGISTRAR

The Professional Development Registrar shall be responsible to the Director of Staff Development.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of Professional Development Registrar are:

A. Provide day to day oversight of professional learning registration and tracking systems (My Learning Plan, Web Reg, others as assigned) working with both internal WFL BOCES employees and participants from our 25 component districts.

a. Manage professional learning registration and tracking for WFL BOCES

b. Manage internal accounts (including assigning of rights to individuals)

c. Manage reporting/organizational structure for approval of professional learning activities requests

d. Enter professional learning activities for WFL BOCES/EduTech using a consistent system and streamlined process

e. Monitor registration and attendance for professional learning activities to ensure accurate record keeping

f. Run billing and attendance reports for WFL BOCES and EduTech departments

g. Process user history requests

h. Trouble shoot issues for both internal and district users

B. Provide training and support to WFL BOCES employees and EduTech districts in large/small group settings.

C. Coordinate with WFL departments to provide ongoing support for tracking professional learning and maintaining user accounts.

D. Communicate professional learning registration and tracking systems updates to stakeholders.

E. Remain up-to-date with NYS Continuing Teacher and Leader Education (CTLE) tracking requirements.

F. Attend training sessions about the professional learning registration and tracking systems.

G. Plan and implementation and rollout for systems for WFL BOCES and EduTech districts.

H. Perform such other duties as may be assigned by the Director of Staff Development as deemed necessary to fulfill the responsibilities of the position.

Issued: March 12, 2018

COORDINATOR: PUBLIC INFORMATION

The Public Information Coordinator is responsible for establishing and maintaining a two-way communication process between internal and external publics and for assuring the quality of visual and auditory information disseminated by the organization, thus promoting a positive and consistent organizational image. This involves a variety of tasks that require well-developed skills in the area of interpersonal communications, audience analysis, creative and technical writing, communication design and media options, practices and procedures. The Public Information Coordinator defines communication needs and develops and/or directs the development of these communications appropriately for each given audience. The Public Information Coordinator shall be responsible to the District Superintendent. The following list of tasks/responsibilities is not all inclusive. It offers a guideline to help identify the major elements of this position. The District Superintendent will review specific assignments and make changes as necessary.

1. Establish and maintain internal and external communication links and with the cooperation of each department, manage the flow of information for the purpose of building trust and sending clear, consistent, timely and positive organizational messages.

2. Develop and maintain a public relations program and strategy.

3. Develop and maintain positive media relations.

4. Standardize and encourage the use of the corporate logo and identification on publications, signs, meeting materials, etc.

5. Write news releases, news letters, articles, announcements, and informational and educational brochures and pamphlets describing and promoting BOCES programs and services.

6. Arrange and present BOCES informational presentations to community groups such as Rotary, AAUW, Lions, etc.

7. Assist in the design, preparation, color, copy writing, printing and distribution of informational brochures, marketing materials, letterhead, programs, posters, advertisements, and pamphlets for various BOCES departments and act as the final copy editor for all printed matter.

8. Prepare the Annual Meeting booklet.

9. Assist in the production of video materials, scriptwriting for special presentations and commercials.

10. Photograph events of importance with photo quality suitable for publication and/or use in narrated slide programs.

11. Review all printed informational vehicles for the Technical and Career centers including adult educational materials, for consistency and appropriateness utilizing criteria such as gender equity, reading level, corporate ID placement, grammar and punctuation in addition to those related to format and design.

12. Assist in determining departmental marketing and advertising needs.

13. Assist with and advise in the development of relationships with businesses other educational institutions and the community at large.

14. Advise the District Superintendent on the probable public relations consequences relating to shifts in existing programs and policies.

15. Assist with other activities as requested.

Issued: 6/3/99

Revised: 12/7/2010

COORDINATOR: REGIONAL INFORMATION CENTER PROJECTS

The Regional Information Project Coordinator shall act as liaison between the Regional Information Center and assigned districts for planning for, installing and utilizing all regional information center services and shall facilitate access for the districts to specialists from the Regional Information Center when additional expertise is needed for planning and decision making. Responsibilities listed on this job description cannot be considered to be all inclusive; they are guidelines to help identify the major element of the job. Specific responsibilities will be reviewed as needed by the Director of EduTech. Changes will be made as needed. The current responsibilities of the Regional Information Center Project Coordinator are:

  1. Assist the assigned districts in the development of comprehensive plans for the installation and utilization of computer technology and ensure the availability of a current district plan for all computer equipment, services and training for all districts is accomplished in a timely manner.

  1. Assist districts in determining the appropriate technology and services required to address the districts’ needs as laid out in the plan from among all available sources including those provided by the Information Center.

  1. Advise the districts of existing standards for all computer applications, hardware and software, to ensure knowledgeable district decisions in the selection process.

  1. Oversee the ordering of equipment as requested by the district to ensure completeness, compatibility, proper pricing, appropriate financing and aidability.

  1. Review regularly service desk records for assigned districts to discern commonality of problems and suggest a plan of action for deficiencies, either to the Information Center or the district(s) as appropriate.

  1. Ensure training is made available as needed to provide a high level of expertise at application start up, transition, or as a remedial effort where records so indicate.

  1. Interface directly with all functional work groups of the Regional Information Center to ensure that the school districts’ needs in all areas are being satisfied.

  1. Keep management informed at all times of any adverse conditions with a school district which may impact the Regional Information Center’s ability to provide quality services.

Issued: 6/3/99

Revised: 12/7/2010

COORDINATOR: SCIENCE PROGRAMS

The Coordinator of the Science Programs shall be responsible to the Assistant Superintendent for School Improvement. Responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Changes will be made as necessary.

The major responsibilities are:

  1. Improve kindergarten through sixth grade instruction by establishing a BOCES-wide elementary science training and materials program.
  2. Provide in-service to teachers in the process science approach.
  3. Manage all aspects of the Science Programs.
  4. Develop short- and long-range goals and objectives for Science Programs.
  5. Establish open communication with local school districts. Visit teachers and administrators.
  6. Assist teachers and administrators in being aware of all aspects of ele­mentary science and the process approach.
  7. Act as resource person for the interpretation and implementation of the New York State Syllabus.
  8. Advise school districts in the development of science curricula.
  9. Assist in the preparation of the budget.
  10. Develop a science newsletter with at least three issues annually.
  11. Assist science mentors.
  12. Establish procedures, policies and system of refilling science kits in an efficient manner.
  13. Review materials pertinent to elementary science curriculum. Keep informed of professional developments.
  14. Establish and implement an advisory committee for elementary science.
  15. Maintain essential records and prepare reports.
  16. Evaluate the program annually and make improvements where needed.
  17. Be responsible for other elementary science and educational duties as assigned.

Issued: 6/3/99
Revised:12/7/2010

COORDINATOR: SPECIAL EDUCATION – SCHOOL IMPROVEMENT SPECIALIST (SE-SIS)

The Coordinator SE-SIS shall be responsible to the Director of Alternative and Special Education. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to identify major elements of the position. Current responsibilities of the Coordinator SE-SIS are:

1. As facilitator of a district-based team, assist with the analysis of academic and/or behavioral data resulting from the performance of students with disabilities; drill-down into the data until a plausible root cause is determined for the performance gap between students with disabilities and their non-disabled peers.

2. Conduct an analysis and review of instructional practices, using the Quality Indicator Review and Resource Guides developed for this purpose.

3. Develop upfront agreements with districts/schools.

4. Provide high quality, professional development to school districts in a manner that will lead to district-wide improvement of instructional programs and practices.

5. Assure systems of progress monitoring are established and progress is documented.

6. Review and revise the QIP as necessary to ensure systemic change is occurring.

7. Complete Quarterly Reports that summarize activities and growth made in each QIP District. Completed reports are sent to the Regional Coordinator.

8. Participate in workgroups to develop, review and revise Quality Indicator Review and Resource Guides, and working groups developing training on priority topics

9. Attend required Statewide and Regional meetings.

COORDINATOR: SPECIAL EDUCATION – SUPPORT SERVICES

The Coordinator SE-Support Services shall be responsible to the Director, Alternative and Special Education. The responsibilities listed in this job description cannot be considered to be all inclusive. They are guidelines to help identify the major elements of the position. Current responsibilities tend to change according to District needs and requests.Current responsibilities and/or services provided include:

  • Providing up-to-date, research driven professional development to school district staff, students, and/or parents. Offerings include a variety of topics that will ensure improvement in understanding, instruction, and support of students with disabilities with an emphasis on Least Restrictive Environment placement.
  • Providing classroom observations followed by consultation and/or written feedback to support and assist districts with teaching techniques, behavioral support strategies, and material adaptations/modifications based on individual student needs.
  • Providing assistance to Districts with team development by facilitating team meetings and encouraging consistent and positive communication among team members.
  • Providing parent support and education involving disability awareness/education, the IEP process, positive team membership and communication, and facilitation of good working relationships with district staff and community agencies.
  • Providing coaching, mentoring, and modeling to teachers and support staff with instructional techniques and strategies based on individual student needs.
  • Providing assistance with student transitioning between grade levels, school buildings, and program changes.
  • Providing assistance to administration and other school staff in program development.
  • Independently reviewing, researching, and maintaining current and innovative knowledge, strategies, and resources for improved education and support of student with disabilities. Providing and disseminating information, resources, and/or materials to districts as needed.
  • Maintaining program documentation for billing purposes, preparing consultation reports for districts, preparing materials for district sharing and staff development, scheduling daily appointments, managing and maintaining program budget, and other program maintenance responsibilities as needed.
  • Flexibility with changing requests and obligations that include skills in the areas of: time management, organization, positive communication and strong interpersonal skills.


Issued: 10/13/11

COORDINATOR: STUDENT SERVICES SPECIALIST

The Student Services Specialist shall be responsible to the Manager of Student Services. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines. Changes will be made as needed.

The Student Services Specialist participates in the liaison linkage between the school district user and EduTech. Activities include functional external and internal communications, training and working relationships with EduTech and district personnel involved with student management services.

The current responsibilities of the Student Services Specialist are:

1. External User Relationships

a. Participate in organizing and conducting user meetings for district personnel.

b. Participate and conduct training sessions for school district personnel new to the application.

c. Prepare/revise user manuals and training materials.

d. Assist in coordinating efforts, at the computer center and the district to correct and resolve problems.

e. Assist in marketing specific student services to potential users.

2. Internal EduTech Relationships

a. Coordinate with EduTech personnel on enhancements to specific applications.

b. Assist in development, testing and implementation of all new products in the assigned application area: Student.

c. Work with EduTech personnel to coordinate the preparation of schedules for input and output of data and reports.

d. Serve as a member of all computer center committees related to the application area: Student.

e. Communicate with appropriate county, regional, state and federal agencies on matters concerning the assigned application: Student

3. Other duties as assigned


Issued 1/30/12

COORDINATOR: TECHNOLOGY

The Coordinator of Technology is under the general supervision of the Director of EduTech but reports directly to each component district superintendent and responds to their tasks and direction. This is a Cabinet level equivalent position in each component district. Per component district requests, this position requires New York State Education Department administrative certification.

The current responsibilities of the Coordinator: Technology are:

1. All technology planning for the district.

2. Responsibility for creation, justification and management of technology budget for the district.

3. Research current and developing technology capabilities in regards to their ability to enhance instruction.

4. Serve as district point of contact for BOCES’ provided hardware and software support.

5. Make technology staffing recommendations to the component district superintendent.

6. Provide supervision of district based technology staff.

7. Provide and/or arrange for technology training for staff.

8. Other duties as assigned by component district superintendent.

Issued:12/1/2012

COORDINATOR: TECHNOLOGY INTEGRATION

The Coordinator of Technology Integration is under the general supervision of the Director of EduTech but reports directly to each component district superintendent and responds to their tasks and direction.

The current responsibilities of the Coordinator: Technology Integration are:

1. Serves as primary resource for technology planning for the district.

2. Provides input to supported component superintendents for the creation, justification and management of technology budget for their district.

3. Conducts research on current and developing technology capabilities in regards to their ability to enhance instruction within the district.

4. Serve as district point of contact for BOCES’ provided hardware and software support.

5. Makes technology staffing recommendations to the component district superintendent.

6. Assists in technology training for component district staff.

7. Other duties as assigned by component district superintendent.


Issued: April 2, 2013

COORDINATOR: UPSTATE INSTITUTE

Superintendent for School Improvement.  This position may serve as the Executive Director of the Upstate Institute upon approval by the Upstate Institute’s Board of Directors.  Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to identify the major elements of the position. Specific assignments will be reviewed and changes will be made as needed.

The Coordinator will be responsible for the day-to-day management and development of the professional development service programs offered through the Wayne-Finger Lakes BOCES and Upstate Institute partnership. The Coordinator will provide leadership, direction, coordination, evaluation and administration for conference planning and professional development activities for boards of education and non-instructional district employees.

I. Lead planning committees for each conference:

  1. Recruit, orient and facilitate conference planning committee members
  2. Create agenda / meeting notice and distribute
  3. Make arrangements for meeting location / refreshments
  4. Facilitate meeting discussions
  5. Type and distribute minutes

II. Specific responsibilities for each conference/workshop include:

  1. Develop and implement a marketing plan including time line, individual brochures, and social media communications to publicize the event to target audience.
  2. Design and develop conference promotional materials (call for proposals, brochures, information packets, etc.)
  3. Coordinate room usage and equipment needs (e.g. audio visual) with site manager, instructors and other relevant parties.
  4. Address concerns of conference participants, planning committee members, presenters and facilities contact.
  5. Conduct evaluations / needs assessments in the community to identify educational needs.
  6. Encourage vendor participation.
  7. Serve as on-site coordinator.
  8. Propose program budgets, manage income and expenses, prepare status reports and year-end reports
  1. Process all registration income, fee payments and expenditures; assure appropriate procedures are correctly completed, submitted and processed
  2. Create and submit attendance invoices to business office for billing purposes
  3. Order all materials and supplies within budget constraints
  4. Recruit presenters & negotiate contract payment terms and conditions
  5. Negotiate contracts with potential sites for space and rates

III. Assign tasks to and supervise part-time help.

IV. Serve as liaison between the conference planning committees, the Upstate Institute’s Board of Directors and the Wayne-Finger Lakes BOCES.

V. The Coordinator shall:

  1. Serve at the pleasure of the Upstate Institute’s Board of Directors
  2. Administer the activities of the Upstate Institute in accordance with the policies established by the Board of Directors
  3. Serve as editor in chief of the Upstate Institute's publications and website 
  4. Oversee all Upstate Institute funds and their disbursement 
  5. Maintain oversight of all appropriate financial records 
  6. Prepare an annual report, including an overview of the coming year's budget
  7. Oversee program coordination and personnel to fulfill the Upstate Institute’s mission within the adopted budget 
  8. Perform such other duties as may be necessary to enable the Upstate Institute to carry out its purposes

VI. Perform other duties as may be assigned by the Assistant Superintendent for School Improvement as deemed necessary to fulfill the responsibilities of the position.

Issued: March 9, 2018
Revised: September 18, 2018

Coordinator of Community School Services (Shared)

The Coordinator of Community School Services shall be responsible to the Director of Shared Services.

Minimum qualifications are listed on the job posting and will include applicable certification(s).

This position will be provided day to day operational direction by the Director of Shared Services. Duties will be specific to the tiered level of services purchased by the districts and may include part or whole of the following list of current responsibilities.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of the Coordinator of Community School Services are:

A. Directs projects and grants.
B. Coordinates resources.
C. Provides oversight and ensures grant outcomes.
D. May supervise grant funded staff and other staff as assigned.
E. Assists with coordination of hiring of grant funded staff.
F. Ensures the successful completion and filing of all grant required reports.
G. Facilitates open communication and provide supports necessary for students at risk academically, socially and emotionally, so they can overcome barriers to become successful in the school academic environment.
H. Builds supports for early childhood systems.
I. Develops behavioral health supports for schools.
J. Creates opportunities for enrichment and social emotional learning after school.
K. Addresses issues like chronic attendance/ tardy issues of why/ how to prevent/ improve population outcomes for specific concerns using data, systems & practices.
L. Facilitates access to transportation resources for students/ families to meetings/ appointments and have the ability and willingness to transport students/families to meetings/appointments.
M. Advocates for students w/ outside agencies, school personnel, and associated school programs.
N. Recruits and coordinates the activities of individuals and organizations willing to offer programs and services at the school to meet the need of student, families, and community members.
O. Identifies and recruits people and organizations willing to offer programs and services for students and families at the school or to assist with operations.
P. Facilitates cross-referral of students and families between service providers.
Q. Carries out needed research and study to gain full working knowledge of developments in MTSS, trauma, early childhood, after school, behavioral health and social issues like equity and juvenile justice.
R. Researches and identifies appropriate curriculum based measurement tools to provide frequent monitoring of students’ progress to enhance the academic components of an MTSS program.
S. Guides the process for purchase of additional intervention materials.
T. Identifies evidence‐based instructional programs which may be adopted by district to improve instructional methods in classrooms where needed.
U. Encourages teachers and instructional staff to develop research‐based instructional practices that support the development of children’s language, literacy, and mathematical background knowledge and concept development.
V. Collects and analyzes student data (including pre/post, interim, 3-8 and NWEA assessment results).
W. Oversees data collection and progress monitoring for all projects.
X. Develops and oversees implementation plans.
Y. Writes grants that align with district strategic interests.
Z. Manages grants in a coordinated fashion that aligns with strategic district goals.
AA. Oversees program quality using metrics provided by funders or create metrics that can be used to monitor progress.
BB. Ensures that all funds are spent appropriately, on time and in a fashion that leads to the accomplishment of grant objectives.
CC. Maintains familiarity with the needs of the community, schools, students and families.
DD. Develops collaborative networks to facilitate the achievement of grant objectives.
EE. Performing such other duties as may be assigned by the BOCES Director of Shared Services as deemed necessary to fulfill the responsibilities of the position.

Issued April 24, 2018
Revised May 16, 2018

COORDINATOR OF DATA SERVICES

The Coordinator of Data Services is under the general supervision of the Manager of Student Systems. The Coordinator will work with multiple districts in the EduTech region acting as the liaison between the EduTech shared staff placed at component districts and EduTech. In addition, the Coordinator will act as the central point for contact and information regarding the State Data Collection process, requirements.

The responsibilities of the Coordinator of Data Services are:

  • Supervise distributed, shared data staff supporting the State Data Collection, Reporting process, tasks in school districts.
  • Act as district/EduTech liaison for shared staff placement.
  • Maintain all personnel-required documentation.
  • Participation in interviewing and hiring practices as required.
  • Foster appropriate communications between members of the shared data staff and with all other EduTech, BOCES and district operating units to insure a coordinated approach to providing high quality of services.
  • Act as the central point for knowledge, information for the State Data Collection process, requirements.
  • Act as the Manager of Student System’s designee in overseeing all tasks required to populate the statewide Student Data Warehouse. Communicate changes to all EduTech and district staff impacted.
  • Represent the Regional Information Center at statewide and regional meetings.
  • Facilitate data administrator meetings multiple times a year to communicate changes in data reporting, processing to our districts.
  • Provide training on existing data reports and provide additional reporting as requested.
  • Provide assistance to staff assigned to Data Driven Instruction, training.
  • Other duties as assigned by the Manager of Student Systems or by the Director of EduTech.

Issued: 1/15/15

COORDINATOR OF EMPLOYEE ENGAGEMENT

The Coordinator of Employee Engagement shall be responsible to the Director of Human Resources.

Minimum Qualifications:

1.      NYS Certification
2.      3-5 years of experience within a K-12 and/or BOCES setting and/or in a HR related field
3.      The personality and traits necessary to be successful in this position

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job.  Specific assignments will be reviewed and changes will be made as needed.

This position will be provided day to day operational direction by the Director of Human Resources.  Duties will be specific to each assignment based on annual cycles, special projects, long-term planning, current circumstances and may include part of whole of the following list of current responsibilities.  

The current responsibilities of the Coordinator of Employee Engagement are:   

A.   Serve as the lead recruiter for BOCES employment opportunities, including but not limited to travel and presence at recruitment and hiring fairs;

B.   Develops promotional materials for employment opportunities within the BOCES;

C.   Partners with appropriate outside agencies for the purpose of recruitment;

D.   Assists the Director of Human Resources in development of employment planning and review of organizational needs;

E.   Advises administrators on the recruitment of new staff, oversees the posting of all vacant positions, and coordinates the posting of component district positions;

F.    Provides guidance and direct assistance to hiring administrators during the recruitment process, including but not limited to the development of forms, guidelines, checklists, trainings and other items to assist in the recruitment process;

G.   Partners with other Human Resources Department staff in the preparation of personnel recommendations for submission by the Superintendent to the Board;

H.   Partners with other Human Resources Department staff to ensure the maintenance and continuous improvement of the personnel processes and record keeping system in order to provide a comprehensive, efficient, accurate, and current record of all matters pertinent to employment, including but not limited to:  evaluation, transfer, tenure, retirement, resignation, leaves, of all employees;

I.     Oversees the preparation of level, grade, or column placement of position descriptions for all new staff positions in consultation with administrators, and reviews all new position descriptions with appropriate bargaining unit representatives;

J.    Ensures that a periodic review and revision of existing position descriptions is carried out with appropriate administrators;

K.   Works with the administrators to ensure that orientation training is provided periodically throughout the year to all new employees;

L.    Oversees the timely review of probationary employees by supervisors, including Pre-tenure reviews for the Board of Education;

M.  Creates and maintains a survey of retiring and resigning employees for the collection of data;

N.   Maintains regular communication with the State Education Department and the County Civil Service Commission, and assumes responsibility for all personnel matters related to the implementation of all Civil Service Regulations, Commissioner’s Regulations, and Education Law;

O.   Partners with other Human Resources Department staff in the preparation and maintenance of statistical information on all personnel, and submits necessary Federal and State statistical reports;

P.   Provides insights to the Director of Human Resources to assist in the development, recommendation and implementation of policies and administrative regulations for the effective operation of the BOCES and Human Resource function;

Q.   Cooperates with the staff in the achievement of the goals and objectives of the BOCES as they may be promulgated by the Board of Education;

R.   Continually reviews and develops understanding of the administration of employee benefits programs, the certification, and other Human Resource items;

S.   Collaborates with the Director of Human Resources, or designee, to provide appropriate human resource staff development and training to BOCES employees and within the WFL BOCES region;

T.    Participates in appropriate national, state, and regional associations, conferences, and meetings to stay up-to-date about new directions in education; keeps abreast of statutes, regulations, rules, and trends relating to personnel administration;

U.   Ensures that services are provided in accordance with all applicable laws, and organizational rules and regulations;

V.   Performs other tasks as requested by the Director of Human Resources, or designee, as deemed necessary to fulfill the responsibilities of the position.

Issued September 25, 2018

Coordinator of Incarcerated Education, Adult Literacy and Health Careers

The Coordinator of Incarcerated Education, Adult Literacy and Health Careers is responsible to the Director of K-12 Instruction or his/her designee.

Minimum qualifications are listed on the job posting and will include applicable certification(s) and/or civil service requirements.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of the Coordinator of Incarcerated Education, Adult Literacy and Health Careers are:

A. Providing support to the Incarcerated Education program resulting in quality service to our component districts by serving the compulsory aged youth and adults in the county jails with NYS High School Equivalence classes or continuing their home-school programs.

B. Coordinate community based Adult Literacy services including but not limited to: Adult Basic Education (ABE) classes and Adult Secondary Education (ASE) classes.

C. Work in planning, implementing and evaluating the many programs and services the Incarcerated Education and Adult Literacy programs offer. This would include but not limited to:

a. Research and design training programs.
b. Consult with district and jail chiefs to diagnose needs, appropriately plan for services to ensure quality and satisfaction.
c. Manage and match resources to meet customer needs.
d. Make logistical arrangements, arrange for professional development for staff
e. Represent WFL BOCES on the Regional Adult Education Network team
f. Coordinate all aspects of the data required by the National Reporting System
g. Collaborate with partner agencies delivering services to clients

D. Supervise the W-FL BOCES Council on Occupational Education Accredited Health Careers Programs including but not limited to:

a. Practical Nursing
b. Certified Nursing Assistant
c. Other programs TBD that require approval by the NYS Department of Health or NYSED

E. Supervise the W-FL BOCES Other Related Professional Services Programs including but not limited to:

a. Development and delivery of work force trainings
b. Tutoring Services
c. Substitute Calling Service
d. Regional Summer School
e. Driver’s Education
f. Regional Spelling Bee

F. Performing such other duties as may be assigned by the Director of K-12 Instruction or his/her designee as deemed necessary to fulfill the responsibilities of the position.

Issued March 28, 2018


E-RATE COORDINATOR

The E-Rate Coordinator shall be responsible to the Manager, Operations and Business Development. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify the major elements of the job. Specific responsibilities will be reviewed as needed by the Director of EduTech and changes will be made as needed. The current major responsibilities of the E-Rate Coordinator are:

Current Job Responsibilities include:

  • All facets of management and implementation of the Schools and Library E-rate program for assigned districts and BOCES.
  • Manage all facets of the E-rate filing, reimbursement process for all assigned districts and BOCES.
  • Co-ordinate E-Rate processing: making sure that all forms for the application and reimbursement process are submitted on schedule. When necessary, submitting the following forms. For any given time the coordinator is dealing with at least 2 school years.
    • Form 470 (initial application requesting services - may initiate a bidding process) -for the next school year
    • Form 471 ( when vendors are established and estimating how much funding to request and from which vendors) - for the next school year
    • Form 472 (reimbursement) - for July-Dec expenditures - for funding already established in the current school year - start in Feb. Then for Jan-June expenditures sometime in late June early July.
    • Form 486 - After funding has been approved within 120 days of approval - for the next school year
    • Form 479 - and letter of agency from districts - (usually the summer before beginning of the next school year). These show CIPA compliance as well as granting EduTech permission to do their E-Rate filing for them.
  • Communicate and coordinate with all telecommunications vendors as required.
  • Communicate and coordinate with district Business Officials, Technology Coordinators, Building Project Consultants and other individuals necessary to assist in the various aspects of the E-rate program.
  • Communicate and coordinate with Schools and Libraries Commission Officials as required.
  • Communicate and coordinate with New York State E-rate Central staff.
  • Central point of contact and oversight for auditors requests for further information- can be for both next school year requests as well as current school year requests.
  • Keeping track of all funds received by school year, including Phone Co-Ser and LAKENet funds.
  • Generate management statistics /reports, report to management, as well as school districts the status of all applications.
  • Create and maintain a database to automate the record keeping of E-Rate information.
  • Supervise and train assigned personnel who assist in the E-rate process.

Issued: 2/7/2011

GRANTS COORDINATOR

The Grants Coordinator shall be responsible to the Associate Superintendent for Instruction. The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed as needed by the Associate Superintendent for Instruction. Changes will be made as needed. The current responsibilities of Grants Coordinator are:

A) Provide leadership, direction and be responsible for grant writing with staff input for our organization.

B) Seek out notices of requests for proposals from funding agencies that will assist us in fulfilling our Strategic Plan.

C) Identify specific proposal solicitations or sources in general.

D) Conduct review of proposal solicitation using criteria established in the Strategic Plan.

E) Prepare and review brief(s) to determine interest in developing proposal for submission.

F) Communicate with staff in order to understand the needs and priorities to match grant opportunities with those needs and priorities.

G) Develop proposals for grants with program staff input.

H) Review and evaluate proposals using funding criteria.Obtain necessary signoffs and signatures.

I) Submit grant proposals to source agency and other agencies in a timely manner.

J) Establish and carry out a master management process and tracking system for project development and implementation.

K) Coordinate liaison activities with federal, state, and local legislative bodies, colleges and universities, organizations and coalitions.

L) Develop new state, federal, or private competitive grant applications for BOCES.

M) Process other on-going grant initiatives to keep the District Superintendent and the Board of Education informed.

N) Provide a resource library of grant information and materials.

O) Maintain copies of official reports, budget amendments, audit and financial reports.

P) Carry out other assignments as designated by the Associate Superintendent for Instruction.

Issued: 7/3/2001

Revised: 12/9/2010

HUMAN RESOURCES MANAGER (SHARED)

The Human Resources Manager (Shared) shall be responsible to the BOCES Assistant Superintendent for Administration.

Minimum qualifications are listed on the job posting and will include applicable certification(s).

This position will be provided day to day operational direction by the Chief School Official, or designee, of the assigned district. This position is a member of the School Superintendent’s cabinet/leadership team of the assigned district. Duties will be specific to the assigned District and may include part or whole of the following list of current responsibilities. These responsibilities are meant to be specifically assigned by the assigned district’s Chief School Official, or designee, with support and consultation as needed by the BOCES Assistant Superintendent for Administration.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of the Human Resources Manager (Shared) include:

Ensures the maintenance and continuous improvement of the personnel processes and record keeping system in order to provide a comprehensive, efficient, accurate, and current record of all matters pertinent to employment, including but not limited to: APPR observations and state reporting, staff evaluations, transfer, tenure, retirement, resignation, leaves of all employees;

A. Attends job fairs to recruit candidates. Oversees and takes a leadership role in the hiring processes in districts;
B. Meets with new staff as a part of the onboarding process;
C. Counsels employees in the areas of certification, retirement, health benefits, insurance and other areas as needed;
D. Maintains regular communication with the State Education Department and the applicable County Civil Service Commission(s), and assumes responsibility for all personnel matters related to the implementation of all Civil Service Regulations, Commissioner’s Regulations, and Education Law;
E. Oversees the preparation of personnel recommendations for submission by the Superintendent to the Board;
F. May attend regularly scheduled Board of Education meetings;
G. May be assigned to be a leader in the adaptation of the general program of education approved for the schools to meet the particular needs of the communities served;
H. Reports to the Chief School Official (districts) regarding the needs of the schools with respect to personnel.
I. Supports Chief School Official (districts) in the improvement of the total educational program within the districts by visiting classrooms, conferring with teachers, giving leadership in curriculum improvement and assisting in the selection and use of instructional materials.
J. Supervises the instructional staff to the end that the purposes of the educational program may be attained, activities may include observations and conducting pre and post APPR observation conferences.
K. Assists Chief School Official (districts) in the supervision of staff members under his or her prevue.
L. Oversees the preparation of level, grade, or column placement of position descriptions for all new staff positions in consultation with administrators, and reviews all new position descriptions with appropriate bargaining unit representatives;
M. Ensures that a periodic review and revision of existing position descriptions is carried out with appropriate administrators;
N. Oversees the orientation of all new faculty members, insuring that these new members’ activities may include new employee orientations, new teacher orientations and new teacher training meetings, and teacher/staff mentoring programs. Works with the administrators to ensure that orientation training is provided periodically throughout the year to all new employees;
O. May be a member of professional development planning committees (ex. Professional Development Committee, Leadership Team, and/or other committees) to plan opportunities to stimulate professional development during in-service training opportunities;
P. May assist teachers with their daily programs and lesson plans as needed through creation of a TIP (Teacher Improvement Plan) when needed;
Q. Leads professional development for both faculty and staff;
R. Is available at all times to consult with parents, teachers and students;
S. May meet with students and parents regarding enrollment and residency;
T.Promotes good public relations at all times in the school and the community through the proper interpretation of the educational program;
U. Promotes his or her professional growth through reading, attending human resources and instructional conferences and workshops in order to provide professional leadership of the highest type;
V. Oversees the preparation and maintenance of statistical information on all personnel, and submits necessary Federal and State statistical reports;
W. Submits written reports upon request to the Superintendent, Chief School Official, or BOCES Assistant Superintendent for Administration;
X. Assists in the coordination of district’s/districts’ summer programs;
Y. May respond to inquiries and concerns from residents and parents regarding the school district policies and procedures as they relate to the instructional program;
Z. Develops, recommends, and implements policies and administrative regulations for the effective operation of the district and Human Resource function;
AA. Cooperates with the staff in the achievement of the goals and objectives of the district as they may be promulgated by the Board of Education;
BB. Develops and administers an annual Human Resources budget in collaboration with the BOCES Assistant Superintendent for Administration, or designee;
CC. Advises administrators about the recruitment of new staff, oversees the posting of all vacant positions, and coordinates the posting of component district positions (as needed);
DD. Assists with labor relations and collective bargaining, including contract interpretation, providing advice and direction to the Chief School Officer, or designee, in matters concerning employer-employee relations; acting as an ombudsperson or facilitator to resolve personnel problems when needed; and assisting in the administration of negotiated contracts and the processing of grievances;
EE. Serves as a member of the Chief School Officer’s staff;
FF. May attend district and building level planning meetings;
GG. May attend district and building level budget meetings;
HH. Supervises the administration of employee benefits/open enrollment programs, FMLA protocols, and certifications;
II. Supervises all Human Resources and Benefits office staff as needed;
JJ. Coordinates all personnel-related functions with the staff in other departments, such as the business office, whenever appropriate;
KK. Collaborates with the Chief School Officer, or designee, to provide appropriate human resource staff development and training to employees;
LL. Ensures that services are provided in accordance with all applicable laws, and organizational rules and regulations;
MM. Participates in appropriate national, state, and regional associations, conferences, and meetings to stay up-to-date about new directions in education; keeps abreast of statutes, regulations, rules, and trends relating to personnel administration; and advises administrators, other employees, and union representatives, as appropriate;
NN. Administers and monitors all Board policies regarding personnel, including but not limited to Equal Employment Opportunity, Non-Discrimination, and Sexual Harassment policies;
OO. Performs other tasks as requested by the Chief School Officer (districts), or designee, as deemed necessary to fulfill the responsibilities of the position.
PP. Performing such other duties as may be assigned by the BOCES Assistant Superintendent for Administration as deemed necessary to fulfill the responsibilities of the position.

Issued February 27, 2018
Revised May 8, 2018

Manager of Family Counseling Services

The Manager of Family Services shall be responsible to the Director of Shared Services.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of Manager of Family Counseling Services are:

To implement and maintain operational practices to assure successful functioning of The Family Support Centers based in Wayne-Finger Lakes BOCES School Districts. This may include:

Coordinate referrals, contact families and complete intakes

  • Schedule and confirm appointments
  • Maintain contact with all counseling teams
  • Collect, manage and report data
  • Inventory and manage supplies for all centers
  • Provide training and support with MyOutcomes
  • Set up and coordinate training opportunities
  • Connect families to appropriate and requested resources
  • Participate in Counselor meetings
  • Community outreach and awareness
  • Ensure the progress and completion of the evaluation process
  • Ensures confidentiality and privacy is maintained with respect to all communication and records, unless exempted by law
  • Demonstrate familiarity with and understanding of many of the challenges facing youth and families and is committed to strengthening the connection between youth/families and schools
  • Demonstrate the skills necessary for and an appreciation of cultural and linguistic diversity
  • Perform such other duties as may be assigned by the Director of Shared Services as deemed necessary to fulfill the responsibilities of the position.

Due to the nature of this position, flexibility in hours is required. Some weekend and after-hour work may be required.

Issued June 4, 2018

OPERATIONS/BUSINESS DEVELOPMENT COORDINATOR - EDUTECH

The Operations/Business Development Coordinator, reporting to the EduTech Director, is responsible for all facets of building and maintaining customer relationships between the component district/BOCES and EduTech. They are responsible for all marketing of EduTech services.

The current responsibilities include:

1. Responsible for marketing strategy to provide information on EduTech services and value added offerings to districts

2. Assist districts in technology planning and implementation of purchases of new hardware and software.

3. Coordinate and manage the installation of new hardware and software.

4. Coordinate dissemination of information to districts (Web content, printed material)

5. Coordinate EduTech plan to visit Superintendents, Assistant Superintendents to enhance EduTech – district relationships

6. Offer new suggestion for new EduTech services

7. Assist in the launch of new services as it regards awareness of publicity

8. Analyze market trends, income trends for existing and new services

9. Participate in the EduTech budget preparation process

10. Other duties as assigned by EduTech Director.


Issued: 10/30/07

Revised: 12/7/2010

SCHOOL BUSINESS OFFICIAL (SHARED)

The School Business Official shall be responsible to the BOCES Assistant Superintendent of Administration.

This position will be provided day to day operational direction by the Chief School Official, or designee, of the assigned district. Duties will be specific to the assigned District and may include part or whole of the following list of current responsibilities. These responsibilities are meant to be specifically assigned by the assigned district’s Chief School Official, or designee, with support and consultation as needed by the BOCES Assistant Superintendent for Administration.

Minimum Qualifications:

  1. School District Business Leader (SDBL) certification or
  2. School Business Administrator (SBA) certification.

Additional minimum qualifications are listed on the job posting.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of the School Business Official (Shared) are:

A. Responsible for budget development and monitoring
B. Responsible for purchasing and monitoring
C. Responsible for district accounting functions
D. Responsible for processing/administration of district payroll and benefits
E. File local, state and federal financial reports
F. Participate in collective bargaining negotiations
G. Responsible for banking, cash management and managing district credit
H. Supervise business office and other assigned staff
I. Ensures the preparation of and maintenance of a central equipment inventory, as required by law
J. Responsible for tax rate calculations and collection
K. Responsible for the coordination of audits
L. Keeps abreast of the latest developments in the administration and finance functions of the state education system
M. Represents district at various meetings and seminars including healthcare and worker’s comp consortiums, purchasing, school business officials and risk management
N. Attend district Audit Committee meetings as necessary
O. Attend district Board of Education meetings as necessary
P. Performing such other duties as may be assigned by the BOCES Assistant Superintendent of Administration as deemed necessary to fulfill the responsibilities of the position.

Issued: March 1, 2018

SHARED DATA COORDINATOR

The Shared Data Coordinator is under the general supervision of the EduTech Manager of Student Systems but reports directly to the designated point of contact in each component district that they support. The candidate will work with multiple districts in the EduTech region acting as the central point of contact for data collection activities in the school district.

The current responsibilities of the Shared Data Coordinator are:

  1. Work collaboratively with district data entry staff, department or building administrators, and the district superintendent to understand and disseminate information.
  2. Coordinate data collection and error resolution activities; coordinate activities needed to ensure required data entry is completed accurately.
  3. Understand and communicate data time lines regarding loading source data, making corrections to data, and verification of data.
  4. Coordinate activities required to complete data certification at a district level.
  5. Develop a means of ongoing communication between and within departments in the district, both during the data collection and loading process, and the data verification process.
  6. Coordinate assessment dispersion, collection, and delivery to EduTech.
  7. Other duties as assigned.

Issued: 1/30/12

TRANSITIONS COORDINATOR: Incarcerated Education Programs

The Transitions Coordinator works under the supervision of the Coordinator of Incarcerated Education Programs. The Incarcerated Education Programs generally provide quality service to our component districts by serving the compulsory aged youth and adults in the county jails with NYS Alternative High School Equivalence classes or continuing their home-school programs. The Transitions Coordinator will primarily focus on job readiness instruction.

Responsibilities and duties listed in this job description cannot be considered to be all inclusive; they are guidelines. Changes will be made as needed.

The Transitions Coordinator is responsible for the following duties:

  • Job readiness instruction in the jails - resume writing, interviewing skills, conflict management, soft skills, career exploration
  • Supervising computer-based training simulators for machining and heavy equipment controls and operation
  • Individual case management office hours outside the jails schedule TBD and flexible based on census
  • Maintenance of records for the purposes of demonstrating metrix
  • Assisting with the ramp-up to the new TASC and CB Testing helping students finish if they are released prior to completion
  • Work with other jail program providers (FLACRA, Trillium Health, etc.) to add value
  • Establishing links and partnerships with area employers, as well as working cooperatively with Workforce Development and the One-Stops

Qualifications- School Social Worker, MSW or School Counselor and eligible for NYS Certification in Adult Education

Issued January 8, 2014

ADMINISTRATION

ADMINISTRATOR: ON-LINE INSTRUCTION

The Administrator of On-Line Instruction shall be responsible to the E-Learning Director. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to identify the major elements of the position. The major current responsibilities of the Administrator of On-Line Instruction are:

1. Provide overall leadership and daily management for all on line instructional efforts.

2. Promote and market online learning regionally and statewide.

3. Coordinate with districts and BOCES to ensure all student course approval forms and registration is properly executed, billing is handled by our Business Office and student disciplinary issues are addressed with the user organization.

4. Establish and maintain communication with participating school districts, BOCES, and state and local agencies.

5. Facilitate long range planning in all areas of responsibility.

6. Ensure adequate staff development activities.

7. Adhere to all BOCES Policies and Administrative Regulations and recommend revisions when appropriate.

8. Serve as a participant and/or liaison to local and state groups involved in all forms of on line and virtual learning.

9. Ensure effective evaluation of staff in conformance with the evaluation system, contract provisions and laws.

10. Ensure proper coordination of recruitment.

11. Identify and recommend appointment of staff.

12. Collaborate with EduTech technical staff to secure appropriate data management system support.

13. Coordinate training, as required, for on line instructors.

14. Supervise and evaluate all on line instructors and support staff personnel.

15. Provide recommendations and research analysis of Virtual High Schools

16. Stay current with state requirements related to credit recovery and credit accrual.

Issued: 11/1/2007

Revised: 12/7/2010

ADMINISTRATOR OF LIBRARY MEDIA SERVICES

The Administrator of Library Media Services is supervised by and reports directly to the E-Learning Director.

Functions and Responsibilities:

The Administrator of Library Media Services will be responsible for the following aspects of the school library system in our region by assisting component districts in a multitude of functions, including, but not limited to:

1. Creating, updating and maintaining a union catalog in appropriate format;

2. Establishment and use of interlibrary loan procedures, including delivery and policy;

3. Development and implementation of a cooperative collection development plan;

4. Planning of professional staff development and other continuing education activities;

5. Ongoing communications with the communications coordinators, with the school library system council, and with other school or community personnel or agencies;

6. Development of a specialized collection of selection and verification tools for use by system members;

7. Planning periodic meetings between the school library system council and communications coordinators;

8. Serving as advisor to member school library media staff, school districts and nonpublic schools on program development and improvement and assisting with development and updating of members' plans

9. Serving as liaison to appropriate State Education Department offices concerning system and member needs and other matters;

10. Development of cooperative activities with other school library systems, public library systems and the reference and research library resources system;

11. Conducting periodic technical assistance visits to members and participants;

12. Planning and conducting procedures for data gathering and reporting; and

13. Preparing an annual budget application, on forms prescribed by the commissioner, to be approved by the school library system council and governing board, and such budget shall be filed with the department no later than April 30 of each year for approval and release of State aid in the next school year.

Issued: 1/28/99

Revised: 12/7/2010

ASSISTANT SUPERINTENDENT FOR ADMINISTRATION

The Assistant Superintendent for Administration shall be responsible to the District Superintendent. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed as needed by the District Superintendent. Changes will be made as needed. The current responsibilities of the Assistant Superintendent for Administration are:

A. Be the Superintendent's chief and first assistant in regard to financial affairs; keep the Superintendent fully informed concerning all phases of this area.

B. Be the custodian of all monies received by the BOCES from whatever source.

C. Be responsible for all BOCES payrolls including:

1. Certify payrolls to Civil Service, the computer center, and other agencies as required by law.

2. Direct supervision of the payroll clerk.

3. Maintain all employee records pertaining to compensation.

4. Prepare covering checks for payrolls including Trust and Agency Fund deposits, federal and state payroll deductions, tax sheltered annuities, and other authorized payroll deductions.

5. Supervise the distribution of payroll checks.

6. Supervise the preparation of payroll data for data processing.

D. Be the direct supervisor of the secretary and Office Manager.

E. Be responsible for Cooperative Services (COSER) process:

1. Request time as needed at monthly Chief School Officer meetings to discuss the process; also as needed at BOCES Board meetings.

2. Be the official contact person with the SED regarding COSERS:

a. Attend meetings called to discuss COSERS and/or the COSER Process.

b. Directly supervise the COSER preparation; meet SED and BOCES deadlines.

c. Answer questions regarding COSERS.

3. Maintain the official COSER book; keep it up to date at all times.

4. Handle all requests for COSER changes.

F. Be in charge of federal and state income tax records and Social Security tax records; make all required payments and reports. Keep the Superintendent informed as to changes having budgetary implications.

G. Develop and supervise proper accounting procedures and records for the Services Budgets and for the Administrative Budget; work with the State Education Department, with the Department of Audit and Control, and with our BOCES auditors in this area.

1. Extra Curricular Activities accounts are a part of this area; training of those who handle these accounts must be done.

2. Special emphasis should be directed to the proper handling of cash receipts and of petty cash disbursements.

3. Prepare the coding system; make sure it conforms to state and federal requirements. Train appropriate personnel to use the coding system properly.

4. Prepare and implement an accounting system which will prevent the over-encumbrance or over-expenditure of budgeted funds unless properly authorized fund transfers are first made.

H. Be responsible for the preparation and accuracy of financial reports required by the Board, the Superintendent, the State Education Department, Audit and Control, and by other agencies.

1. Establish procedures necessary to ensure that these reports are submitted on time.

2. Prepare state aid applications.

3. Prepare annual state aid distribution.

4. Answer correspondence from these agencies as it relates to required reports and to state aid.

5. Distribute state aid payments to component districts.

6. Maintain all financial records and make all financial reports pertaining to federal projects. Prepare all reimbursement claims.

7. Establish proper record keeping of Special Education enrollments and attendance to ensure maximum reimbursement to schools.

I. Assist the Superintendent with the preparation, dissemination, and control of the Budgets including:

1. Monthly Budget Status Reports (General Fund, Federal Fund)

2. Quarterly (August/November/February/May) Flow Charts of Expected Revenues and Expenditures

3. Treasurer's Monthly Report

4. Annual Financial Report

5. Budget Transfers

6. Preliminary and Final Budget Documents

7. Operation and Maintenance Budget

8. Preparation of the Annual BOCES Budget as outlined in the Budget Planning Booklet

J. Be responsible for the investment of funds unneeded at a particular point in time in order to increase miscellaneous revenues and to decrease funds to be collected from component districts.

K. Be responsible for Purchasing:

1. Develop bid lists and a standard bidding procedure.

2. Establish written procedures to cover who has authority to issue purchase orders. Such procedures should include:

a. Establishment and control of "open accounts".

b. Very limited authority to issue "confirming" purchase orders.

c. Proper checking of and accounting for orders received.

3. Obtain the best price for BOCES purchases.

L. Be the BOCES contact person for questions and concerns from chief school officers and business managers on state aid, BOCES operations, COSERS, and financial matters.

M. Supervise financial aspects of all federal funds and projects:

1. Review all applications for financial accuracy and completeness.

2. Establish and maintain financial records on all federal funds and projects.

3. Approve all federal fund and project purchase orders, payrolls and other claims.

4. Make certain that requests for funds and required financial reports are submitted at the proper time.

5. Make certain that no federal projects are over-encumbered or over-expended.

N. Direct supervision of Director of Buildings and Grounds

O. Assist the Executive Officer in the planning, development and construction of BOCES facilities.

1. Coordinate work of architects, contractors and SED.

2. Develop financial projections.

3. Prepare documents required for SED filings.

4. Coordinate construction to be sure buildings are ready on schedule.

P. Provide oversight on Worker's Compensation and Unemployment Insurance cases.

Q. Be responsible for the following BOCES programs:

1. Home School Coordination

2. Cooperative purchasing

3. Bus driver training

4. Energy management

5. Recruiting

R. Be responsible for the legal process.

S. Develop and refine the annual budget process to meet the needs of the BOCES and component districts.

T. Develop annual budget parameters.

U. Prepare budget as required.

V. Oversight of all budget preparation.

W. Other duties as designated by the District Superintendent.

Issued: 6/3/96

Revised:12/6/2010

ASSISTANT SUPERINTENDENT FOR SCHOOL IMPROVEMENT

The Assistant Superintendent for School Improvement shall be responsible to the District Superintendent. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify major elements of the job. These guidelines will be reviewed by the District Superintendent and will be revised, as needed. The current responsibilities include:

  1. Representing BOCES and local districts on statewide committees when needed
  2. Assisting the District Superintendent in Superintendent Searches for component districts
  3. Facilitating on-going communication between and among component districts and BOCES on issues related to SED, the standards, curriculum, instruction, assessment, school improvement, staff development and technology
  4. Assisting districts in short-term and long-term planning
  5. Facilitating component school boards and administrators in board retreats and workshops
  6. Serving as the Executive Director of GVSBI
  7. Developing, maintaining and disseminating research, publications and other resources
  8. Remaining current on research pertaining to the areas of responsibility listed above
  9. Providing training on numerous topics
  10. Facilitating groups as requested
  11. Providing coordination and support of Regents Reform Agenda
  12. Support day to day operations of the Teacher Center
  13. Other duties as assigned by the District Superintendent


Issued November 13, 1997

Revised September 5, 2014

ASSOCIATE SUPERINTENDENT FOR INSTRUCTION

The Associate Superintendent for Instruction shall be responsible to the District Superintendent. The responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify the major elements of the job.Specific assignments will be reviewed by the District Superintendent and changes will be made as needed. The current responsibilities of Associate Superintendent for Instruction are:

A. Provide leadership, direction, and general supervision for all BOCES Instructional programs.

B. Serve on behalf of the District Superintendent in his absence.

C. Be responsible for other duties as assigned by the District Superintendent.

Issued: 6/30/1996

Revised:2/3/2014

Committee on Special Education (CSE) Chairperson

The Committee on Special Education (CSE) Chairperson is supervised by and reports directly to the Director of K-12 Instruction or designee.

Supervision:

This position may provide supervision and evaluation of staff.

Functions and Responsibilities:

Responsibilities list in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The CSE Chairperson is a specially trained administrator who is responsible for the following, including, but not limited to:

Meeting with the Superintendent of Schools, or his/her designee, on a regular basis to discuss issues, policies, and procedures relating to areas of responsibility.

  • Developing application forms, budget amendments, program information reports, annual evaluation reports, and any other necessary data for state and federally funded programs related to special education.
  • Monitoring state and federally funded special education programs in order to ensure compliance concerning financial integrity, continuing eligibility, and adherence to regulations.
  • Working in collaboration, as needed, with the Section 504 compliance officer for the District as appointed by the Board of Education.
  • Collecting the necessary information for ERSSA (Educational Related Support Services) and related state aid categories such as speech improvement aid.
  • Performing any other related duties as assigned by the Superintendent of Schools, or his/her designee.
  • Maintaining all special education records and prepare all special education reports required by the State Education Department including, but not limited to:
      • A register of students identified or suspected of having a disability;
      • Annual state education reports such as the PD-1, CSPD Plan, etc;
      • STAC forms relating to reimbursement of high cost students;
      • Updated written policies as required by Part 200.2;
  • Chairing and developing agenda items for meetings with teachers serving in district special education programs in order to foster communication and coordination between levels and at transition points.
  • May conduct a formal classroom observation of each probationary special education teacher in the District, in cooperation with the respective building principal. Additionally, the CSE Chairperson may assist building principals with formal evaluations of tenured special education teachers upon request.
  • Providing leadership by making recommendations to the Assistant Superintendent for Instruction and Student Learning improving special education instructional programs and new and innovative instructional programs.
  • Serving as the Chairperson of the Committee on Special Education (CSE) and the Committee on Preschool Special Education (CPSE) as appointed annually by the Board of Education and in that capacity supervising and coordinating all activities of the Committee on Special Education and the Committee on Preschool Special Education to include but not limited to the following activities:
      • Assist committees in their ability to come to consensus;
      • Work to ensure that the parent’s voice is heard;
      • Understanding the programs and services available to students with disabilities;
      • Recommend Committee on Special Education and Committee on Preschool Special Education membership to the Board of Education in conformity with regulations and cooperatively with the Assistant Superintendent for Instruction, or designee;
      • Prepare an annual calendar of Committee on Special Education meetings and schedule Committee on Preschool Education meetings as needed;
      • Conduct meetings of the CSE and CPSE or arrange for an appropriate designee to conduct such meetings;
      • Recommend, prepare for, and participate in impartial hearings as appropriate;
      • Maintain positive parent contacts including the assurance that the student continues to have access to participation in programs offered by the district;
      • Ensure that the Committee on Special Education and the Committee on Preschool Special Education forms and correspondence comply with procedural due process;
      • Ensure that all procedures for referral, evaluation, program development, placement and review are in compliance with State and Federal regulations, and that new referrals, re-evaluations and triennials are completed within required timelines;
      • Remain current with and have a working knowledge of the Part 200 Management System;
      • Ensure the development of Individual Educational Programs (IEPs) in conformity with regulations;
      • Coordinate all paperwork and transportation requirements relating to the placement of students with disabilities into the proper educational setting in or out of the district;
      • May arrange for the training for CSE and CPSE members on an annual basis.
  • Performs related duties and assignments as required or assigned.

DEPUTY SUPERINTENDENT

The Deputy Superintendent shall be responsible to the District Superintendent. The responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed by the District Superintendent and changes will be made as needed. The current responsibilities of the Deputy Superintendent are:

  1. Provide leadership, direction, and general supervision for all BOCES Instructional programs.
  2. Serve on behalf of the District Superintendent in his absence.
  3. Supervise the development and review of internal and external communications including website content, social media posts, and distribution to media outlets.
  4. Supervise and organize the shared grant proposal development for component districts and BOCES.
  5. Supervise the BOCES Science Kit Distribution program.
  6. Supervise the Library Media Services program.
  7. Be responsible for other duties as assigned by the District Superintendent.

Issued: February 6, 2018

DIRECTOR OF HUMAN RESOURCES

The Director of Human Resources shall be responsible to the District Superintendent. The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed. The current responsibilities of the Director of Human Resources are:

  1. Provide leadership, direction and general supervision for human resources administration and all aspects of the Assistant Director of Human Resources responsibilities, including but not limited to the employment process for all certified and non-certified staff members, personnel board agenda item development, the hiring process, creation of employee forms and documents, employee-related issues; etc.
  2. Responsible for policy development, revision and submission to the Board Policy Committee and the District Superintendent for board consideration.
  3. Responsible for ensuring compliance with State and Federal laws and regulations, State Education Department guidance, required certification, civil service procedures and BOCES policies, contracts, and regulations, etc.
  4. Provide the District Superintendent and component districts with assistance in education law, regulations, human resources administration and other areas as prescribed.
  5. Coordinate and oversee the provisions of employee benefits, maintain relationships with outside organization providing benefit services.
  6. Serve as the BOCES lead representative in negotiations and all labor relations issues with all employee groups.
  7. Oversee the development and revision of BOCES job descriptions.
  8. Oversee the Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) compliance and process.
  9. Serve as BOCES Title IX Coordinator.
  10. Serve as BOCES Hearing Officer for grievances pertaining to Title IX or Section 504 of the Federal Rehabilitation Act of 1973, Americans with Disabilities Act and serve as the lead investigator in other employee complaints.
  11. Be responsible for the oversight of all employee discipline matters.
  12. Developing, maintaining and disseminating research, publications and other resources for BOCES leadership, Chief School Officers and/or other regional groups on topics impacting public education or other relevant issues.
  13. Provide leadership, direction, and support for the BOCES Programs, including but not limited to:
    1. Staff Recognition program
    2. BOCES Educators’ Association Self-Directed Evaluation Process;
    3. BOCES Employee Efficiency Suggestion Program; and
    4. Any committee, program or task force established pursuant to terms of the collective bargaining agreements, policy, or at the direction of the Board of Education or District Superintendent.
  14. Provide leadership, direction and support for the BOCES Annual Professional Performance Review (APPR) and any State Education Department (SED) required initiatives.
  15. Assist the District Superintendent in Superintendent Searches for component districts.
  16. Be actively involved in professional organizations related to personnel administration, collective bargaining, and quality improvement or advancing of BOCES programs.
  17. Attends all Board of Education meetings, prepare monthly reports for the Board of Education, as needed.
  18. Carry out other assignments as designated by District Superintendent.

Issued:November 8, 2013

Revised November 17, 2015

DIRECTOR of K-12 INSTRUCTION

The Director of K-12 Instruction shall be responsible to the Associate Superintendent for Instruction. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify major and general elements of the job. Specific assignments will be reviewed as needed by the Associate Superintendent. Changes will be made as needed. The specific and general responsibilities of the Director of K-12 Instruction include:

A. Be the Associate Superintendent’s chief assistant in regard to special, alternative and career/technical education. Keep the Associate Superintendent fully informed concerning all phases of K- 12 Instruction.

B. Be the direct supervisor to the special, alternative and career/technical education principals, special staff as designated by the District Superintendent, and clerical personnel assigned to the director’s office.

C. Be responsible for organizing and maintaining the special, alternative and career/ technical education instructional programs in conjunction with the site principals.

    1. Coordinate the instructional programs:
      • Between all centers
      • Between the districts involved in BOCES operated special education programs housed in local school districts
      • In all K-12 programs operated by BOCES
    1. Ensure that all principals review all courses and programs annually to ensure uniform programs and opportunities for all pupils unless differences can be justified and are aligned with NYS Standards.
    2. Comply with evaluation due dates and procedures as set by the District Superintendent

D. Be responsible for assisting the Associate Superintendent and the District Superintendent as:

      • Liaison with State Education Department for K-12 instructional programs
      • Liaison with component district chief school officers and committee on special education chairpersons to assist in compliance with federal, state, Regents, and Commissioner’s laws, rules and regulations on the handicapped
      • Serve as liaison with the Technical & Career Education Advisory Council

E. Be responsible for general K-12 Instruction to:

      • Provide leadership for all programs and services and supervise staff as assigned
      • Promote and market quality programs
      • Develop and manage all budgets
      • Establish and maintain communication with participating school districts and local agencies
      • Facilitate long range planning
      • Ensure adequate staff development activities
      • Adhere to all W-FL BOCES Policies and Administrative Regulations and recommend revisions when appropriate
      • Ensure effective evaluation of staff in conformance with the evaluation system, contract provisions and laws
      • Ensure proper coordination of recruitment
      • Identify and recommend appointment of staff
      • Direct the development of job placement activities with the Business/Community Liaison and the job placement team
      • Recommend to the Associate Superintendent annual goals and objectives
      • Coordinate use of facilities
      • Evaluate and improve existing programs
      • Develop and implement new programs
      • Operate programs in compliance with State Education Department regulations and agreements with other agencies
      • Ensure the filing of reports and data as required
      • Ensure effective integration of special populations (adults, handicapped, non-traditional, at-risk youth) into programs wherever possible
      • Provide assessment, case management and placement to all students enrolled in BOCES programs
      • Be responsible for assisting in public relations for K-12 instructional programs
      • Be responsible for other duties as assigned by the Associate Superintendent for Instruction

Issued 2/11/2014


DIRECTOR OF POST-SECONDARY, ADULT, AND CAREER EDUCATION (PACE)

The Director of Post-Secondary, Adult, and Career Education shall be responsible to the Associate Superintendent for Instruction. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to identify the major and general elements of the position. Specific assignments will be reviewed as needed by the Associate Superintendent for Instruction. Changes will be made as needed. The responsibilities of the Director of Post-Secondary, Adult and Career Education (PACE) include:

  1. General Responsibilities:
    • Provide leadership for all programs and services and supervise staff as assigned
    • Promote and market quality programs
    • Develop and manage all budgets
    • Facilitate long range planning
    • Ensure adequate staff development activities
    • Adhere to all WF-L BOCES Policies and Administrative Regulations and recommend revisions when appropriate
    • Serve as liaison with Workforce Investment Board (WIB)
    • Ensure effective evaluation of staff in conformance with the evaluation system, contract provisions and laws
    • Ensure proper coordination of recruitment
    • Identify and recommend appointment of staff
    • Create and direct the development of job placement training activities in conjunction with various workforce partners
    • Recommend to the Associate Superintendent for Instruction annual goals and objectives
    • Coordinate use of facilities
    • Evaluate and improve existing programs
    • Develop and implement new programs
    • Operate programs in compliance with State Education Department regulations and agreements with other agencies
    • Ensure the filing of reports and data as required
    • Ensure effective integration of special populations (adults, handicapped, non-traditional, at-risk youth) into programs wherever possible
    • Provide assessment, case management and placement to all students
    • Organize and direct curriculum development to support academic integration into courses to meet State standards
    • Monitor data on student achievement and measurements of outcomes
    • Achieve effective results expressed in the long range strategic goals
    • Make positive contributions to the realization of program goals and objectives
    • Develop programs and services for the business and industrial community
    • Show annual employment outcomes of training programs
    • Ensure the proper development of agreements, contracts and grant applications
  2. Supervise all W-FL BOCES programs or COSERS where responsibility is assigned, which include but are not limited to:
    • High School Equivalency, Test Assessing Secondary Completion
    • Home Tutoring
    • School to Career Youth Programs
    • Cooperative Summer School/Drivers’ Education
    • Sub Registry
    • Incarcerated Education (Youth)
  3. Supervise the W-FL BOCES Council on Occupational Education Accredited Health Careers Programs including:
    • Practical Nursing
    • Certified Nursing Assistant
    • Other programs TBD that require approval by the NYS Department of Health or NYSED
  4. Supervise Adult Education in the Ontario, Wayne, Seneca and Yates County Jails
  5. Be responsible for other duties as assigned by the Associate Superintendent for Instruction


Issued: April 2, 2014

DIRECTOR OF SHARED SERVICES

The Director of Shared Services is supervised by and reports directly to the Assistant Superintendent for Administration.

Minimum qualifications are listed on the job posting and will include applicable certification(s) and/or civil service requirements.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of the Director of Shared Services are:

Supervision:

Supervision of staff in the Central Business Office (CBO), Central Maintenance Crew, Film and HVAC Crew, Staff of New Programs, Family Counseling/Community Service, Instructional and Non-Instructional Itinerants (Transportation, Food Service, Facilities, etc.)

Functions and Responsibilities:

The Director of Shared Services will be responsible for the following aspects of shared services in our region by assisting component districts in a multitude of functions, including, but not limited to:

  • Responsible for Marketing Strategy to provide information on existing services;
  • Facilitate and explore ways to create additional shared service opportunities by reaching out to other BOCES and exploring component district needs;
  • Meet with School Facilities Directors and/or Business Officials as needed to explain or develop shared service opportunities;
  • Coordinate dissemination of information to districts both in print and electronic versions;
  • Explore and develop new services;
  • Provide staff training as needed relative to the mission;
  • Analyze market trends for additional or enhanced shared services opportunities;
  • Provide leadership and direction with a central focus on customer service and satisfaction;
  • Performing such other duties as may be assigned by the Assistant Superintendent for Administration as deemed necessary to fulfill the responsibilities of the position.

Issued: 3/27/2018

DIRECTOR OF PUPIL SERVICES

This itinerant position will simultaneously support two separate school districts.

Responsibilities:

  1. Be the superintendents’ chief assistant in regard to all pupil services; including but not limited to, psychological, homeless, and special education, provided to district students.

  1. Keep the superintendent(s) fully informed regarding all special needs services.

  1. Be responsible for organizing and maintaining the instructional programs within the districts’ buildings.

  1. Assist in coordinating instructional programs between buildings to insure appropriate progressive development.

  1. Work in collaboration with building administrators to review all instructional programs annually to insure uniform programs and opportunities for all students.

  1. Submit reports as requested to superintendent(s). Data from each program should be analyzed, evaluated with pertinent recommendations attached.

  1. Prepare and review with superintendent(s) long range plans to increase efficiency of programs.

  1. Work in conjunction with district administrators in regards to being responsible for staff:
    1. Be involved in recruitment, appointment, supervision, evaluation and termination/resignation of staff as determined by the superintendent(s)
    2. Be part of interview teams for new staff, when relevant
    3. Comply with evaluation due dates and procedures as described by the superintendent(s)

  1. Be responsible for the creation and appropriate distribution/monitoring of the pupil services budget.

  1. Be responsible to work with appropriate district business officials to ensure maximization of all available programmatic funding.

  1. Assist the superintendent(s) as a liaison with the State Education Department

  1. Represent districts at Regional CSE meetings

  1. Monitor and assist in the compliance with federal and state rules/ regulations for students.

  1. Be responsible for assisting with the public relations for pupil services.

DIRECTOR OF STAFF DEVELOPMENT

The Director of Staff Development shall be responsible to the District Superintendent. Responsibilities listed in this job description cannot be considered to be all inclusive; they are guidelines to help identify major elements of the job. These guidelines will be reviewed by the District Superintendent and will be revised, as needed. The current responsibilities include:

  1. Providing leadership in the areas of staff development, instruction, assessment and instructional technology
  2. Coordinating the research, design and development of workshops related to the NY State Standards, instructional technology, instruction, assessment, communication skills, facilitation, et. al.
  3. Managing the school improvement COSER and budget
  4. Assisting districts in maximizing resources by coordinating multi-district activities in the areas of curriculum, instruction, staff development, standards and assessments, school improvement and technology
  5. Providing direct supervision, evaluation and support to staff development personnel, literacy coaches, and office support staff
  6. Other duties as assigned by the District Superintendent

Issued September 5, 2014

SCHOOL LIBRARY SYSTEM DIRECTOR

The School Library System Director is supervised by and reports directly to the E-Learning Director.

Functions and Responsibilities:

The School Library System Director will be responsible for the following aspects of the school library system in our region by assisting component districts in a multitude of functions, including, but not limited to:

  1. Creating, updating and maintaining a union catalog in appropriate format;
  2. Development and implementation of a cooperative collection development plan;
  3. Planning of professional staff development and other continuing education activities;
  4. Ongoing communications with the communications coordinators, with the school library system council, and with other school or community personnel or agencies;
  5. Development of a specialized collection of selection and verification tools for use by system members;
  6. Planning periodic meetings between the school library system council and communications coordinators;
  7. Serving as advisor to member school library media staff, school districts and nonpublic schools on program development and improvement and assisting with development and updating of members' plans
  8. Serving as liaison to appropriate State Education Department offices concerning system and member needs and other matters;
  9. Development of cooperative activities with other school library systems, public library systems and the reference and research library resources system;
  10. Conducting periodic technical assistance visits to members and participants;
  11. Planning and conducting procedures for data gathering and reporting; and
  12. Preparing an annual budget application, on forms prescribed by the commissioner, to be approved by the school library system council and governing board, and such budget shall be filed with the department no later than April 30 of each year for approval and release of State aid in the next school year.
  13. Performing such other duties as may be assigned by the E-Learning Director as deemed necessary to fulfill the responsibilities of the position.


Issued 7/10/2014

STAFF DEVELOPMENT ADMINISTRATOR

The Staff Development Administrator shall be responsible to the Director of Staff Development.

Minimum qualifications are listed on the job posting and will include applicable certification(s) and/or meeting civil service requirements.

The responsibilities listed in this job description cannot be considered to be all-inclusive; they are guidelines to help identify the major elements of the job. Specific assignments will be reviewed and changes will be made as needed.

The current responsibilities of the Staff Development Administrator are:

A. Coordinate regional and in-district instructional technology professional development sessions

B. Support the coordination of regional and in-district professional development sessions

C. Plan and deliver professional development sessions to educators around current “trends” and educational needs. Currently this could include:

a. leveraging technology in the classroom

b. using foundational, adaptive, and highly customizable content and tools

c. product specific training (i.e.: Google, Microsoft 360, Schoology…)

d. co-plan with other staff to integrate current technology into content areas

D. Research, report out and implement instructional technology trends and best practices

E. Support teachers and leaders with student-centered instruction

F. Coordinate with local and national consultants

G. Participate in regional, state and national level instructional technology and distance learning groups

H. Supervise staff (which could include coordinator titles and would be identified by the Director of Staff Development)

I. Collaborate with other departments within W-FL BOCES and EduTech

J. Work with all 47 school districts (within EduTech)

K. Performing such other duties as may be assigned by the Director of Staff Development as deemed necessary to fulfill the responsibilities of the position.

Issued: March 1, 2018