Frequently Asked Questions



Below are frequently asked questions and answers (FAQ). We provide these as a help guide as you learn about our school. If you have further questions or need help please contact our main office at: 315-548-6660 or email linda.valley@wflboces.org. Our school secretary, Linda Valley will be happy to help you.

The FAQ includes the following:

  • General School Information
  • Meal Program: Breakfast and Lunch
  • Homeroom and Study Halls
  • Absences, Illness while at school, and Early Dismissal
  • Visitor Procedures
  • School Closings and Notification
  • Conference Days related to school calendar
  • Requested completion of Health and Information Forms
  • Connecting with and knowing what's going on at P-TECH
  • Contacting teachers, Knowing child's grades and progress, plus Parent Portal
  • Schoology: our Online Learning Platform and Parent/Guardian access
  • Student Accounts plus Code of Conduct and Computer Use Policies
  • Open House
  • Academic Calendar: Marking Periods and Assessments
  • Grades plus High School and College Credits
  • Finger Lakes Community College Courses held Online
  • Who to contact when...

General School Information

What are the main contact phone numbers?

Main Office: 315-548-6660 ---Linda Valley (linda.valley@wflboces.org), school secretary

Principal’s Office: 315-548-6660 ---Emory Roethel (emory.roethel@wflboces.org), school principal

Counselor: 315-548-6668 ---Jackie Riley (jackie.riley@wflboces.org), school counselor

Nurse: 315-548-6620 ---Ruth Engel (ruth.engel@wflboces.org), school nurse

Fax: 315-548-6669

First day of school

The first day of school will be Tuesday, September 4th.

Is there Picture Day?

Yes, Picture Day will be Friday, October 5th and the makeup date is Tuesday, November 6th.

What time does school start/end?

District buses begin arriving at or around 7:45 AM. The first period begins at 8:00. The day ends at 2:00 PM (2:15 once at new location), and busses depart the school by 2:10 PM for home district.

What academic calendar does W-FL P-TECH follow?

Our school follows the W-FL BOCES calendar. A copy of the BOCES calendar is located on our website. We also post additional events on our school’s calendar at: www.wflptech.org.

What time are the offices open?

The school’s main office is open from 7:45 AM to 4:00 PM. The guidance office is open from 7:45 AM to 3:00 PM.

What time is the building open?

The building is open for students at 7:45 AM and is closed at 2:00 PM (2:15 once at new location).

How is transportation to W-FL P-TECH arranged for my child?

W-FL P-TECH works with each school district to coordinate transportation of their students on a daily basis. It is our plan that each district contacts the family to inform them about daily transportation schedule. This coordination and communication happens during the month of August.

Can I drop my child off early?

We highly discourage students from being in school unsupervised prior to 7:45 AM. If a student is arriving early, we expect that a phone call is provided to the main office. Making arrangements prior (at least the day before) is appreciated.

What are the school supplies?

Students will be provided a school issued Notebook Computer to use on a daily basis and take home nightly. The majority of student work is done on computers. If you would like to purchase some supplies, start with a 3-ring binder, some folders, notebook or paper, and pens and pencils. Scientific and graphing calculators are supplied by the school so there is no need to purchase one of these. Students will also need a pair of headphones or earbuds. These can be simple, inexpensive ones that plug directly into their computer. Students do not need expensive brands ones like: BEATS, BOSE, Monster, etc. Students are responsible for managing and keeping track of their own headphones. W-FL P-TECH will have extra headphones available for student use.

Can W-FL P-TECH students participate in sports or other extra-curricular activities at their home district?

Yes, we highly encourage students to participate in their district’s sponsored activities. Students are bused back to their home schools so they may participate in sports or other after-school activities. Arrangements can be made to have a student dropped off at their home-district high school to participate.

What if my child wants to stay beyond the end of the school day?

We unfortunately do not have after-school time for W-FL P-TECH Students. We do encourage all students to stay involved with their home-district after-school activities and extracurricular opportunities.


Meal Program: Breakfast and Lunch

How does my child receive food service (breakfast and lunch)?

Phelps-Clifton Springs (Midlakes) School District provides daily cafeteria service. Your student will receive a cafeteria account through Midlakes.

How much does school breakfast cost?

School breakfast pricing is $1.50.

How much does school lunch cost?

School lunch pricing is $2.60.

Is there an online pre-payment service for my child’s food service account?

Yes. To help with payment, the Midlakes district provides www.myschoolbucks.com, a convenient, easy and secure service to deposit money into your child’s meal account at any time. You can learn more about this system and sign up for an account by going to our website and clicking on the “Midlakes Food Service” quick link, follow their directions to create an account.

How do I apply for Free and Reduced lunch services for my child?

Free and reduced lunch forms are sent home in the August packet. These forms are returned to W-FL P-TECH and then provided to Midlakes. They in turn process the forms. Call the W-FL P-TECH office if you need these forms.

What time is breakfast?

Students are able to purchase breakfast when they arrive at school. We ask that they go directly to the café to purchase their breakfast when they arrive. Students then bring their breakfast to the W-FL P-TECH portion of the school. We expect students to be in their assigned first-period class at 8:00 AM.

What time is lunch?

Lunch is planned into each student’s schedule. We encourage students to bring personal snacks and water bottle daily. There is a drinking fountain.

Where does my child eat lunch?

Students eat in the Midlakes cafeteria. If they receive a pass prior, they may eat lunch with a faculty member.

Homeroom and Study Halls

Is there a separate homeroom?

There is no scheduled homeroom. We use Schoology, in-class messages and afternoon meetings (at new location) for announcements. During first-period, teachers take attendance which then becomes our daily attendance.

Can students go to the cafeteria instead of study hall?

No. Students are not permitted to go to the cafeteria from study hall. Students stay in the W-FL P-TECH portion of the Midlakes school throughout the school day.

Can students sign out of a study hall?

Students may ask to work with another teacher if they receive permission. W-FL P-TECH does use a pass system to move between rooms during study halls.

Absences, Illness while at school, and Early Dismissal

What if my child is sick and cannot come to school?

Call 315-548-6660. The answering machine is always on, so you will be able to leave a message should you not speak to someone directly. You may also send an email to: linda.valley@wflboces.org

What if I forget to call in for my child when he/she is sick?

Parents have 24 hours to report an absence. Voicemail is available 24 hours, so calling after hours is encouraged. You may also email the school or send in written notice with your child.

What do I need to do when my child was absent? What needs to be submitted?

First, please call the main office to report the absence. Following an absence, a written excuse is required that includes: child’s name, date(s) of absenteeism, reason why the child was not in attendance and parent/guardian signature.

Who will contact me if my child is sick at school?

The W-FL P-TECH nurse will notify you and confirm time of pick-up and by whom. The nurse will direct you or the emergency contact person to check in at MEC office when you arrive to pick up your child.

Where do I pick my child up if he/she is sick?

Please pick your child up in the MEC office. When you arrive, use the MEC button to access entrance to the school. You will be asked to sign the log record book prior to leaving with your child.

Why is it important to contact the school when picking up my child early or at dismissal time?

By contacting us as early as possible, we then are able to contact your child’s district transportation department to inform them that they will not be on the afternoon bus. Districts expect that every student who rides the morning bus is returned home on the afternoon bus.

Who do I contact to notify that I am picking up my child for an early dismissal?

Call 315-548-6660. The answering machine is always on, so you will be able to leave a message should you not speak to someone directly. You may also send an email to: linda.valley@wflboces.org

Where do I pick up my child for an early dismissal?

Please pick your child up in the MEC office. When you arrive, use the MEC button to access entrance to the school. You will be asked to sign the log record book prior to leaving with your child.

Who do I contact to notify that I am picking up my child at the end of the school day (2:00pm)?

Call 315-548-6660. The answering machine is always on, so you will be able to leave a message should you not speak to someone directly. You may also send an email to: linda.valley@wflboces.org

Where should I drop off/pick up my student before/after school?

Use the middle school north parking lot. This is located on the east side of the football field and is the first parking lot from route 488. You should not drive down the bus loop when there are buses.

Visitor Procedures

Is there handicapped access into the building?

Yes. The entrances are wheelchair accessible. There is an elevator available if you need to get to the 2nd floor. When you sign in at the main office, simply tell the secretary that you need access to the elevator and they will loan you a key.

What is the visitor sign in process?

Once you are provided access to the school building, visitors are to go directly to the MEC office to sign in. You are asked to wait in the MEC office until a P-TECH representative picks you up and escorts you to the P-TECH portion of the school.

What is required to sign in?

We use an electronic visitor management system. You will need a valid driver’s license that is read by our security system. You will also need to state your destination: P-TECH School.

What do I receive once I sign in?

You will receive a visitor ID badge that states who you are and your destination. While you are in the school, you are to clearly place this sticker on a visible portion your clothing and wear it at all times.

Where do I go before exiting the building?

You are to report back to the MEC office where you received your visitor ID badge. Provide the office with your ID badge as they need this to check you out. This ensures accuracy in our system.

School Closings and Notification

How will I know if school is cancelled because of inclement weather or other reasons?

Our school is assigned to a host district school, Phelps-Clifton Springs (Midlakes). The superintendent of Midlakes will determine if the district will be closed. Once that decision is made, the principal of W-FL P-TECH is notified and proceeds with the notification process.

What websites and news stations can I check to see if school is cancelled?

The closing of school is typically broadcasted on Rochester television and radio stations. These include:

  • WROC TV 8 (Rochester)
  • WHEC TV 10 (Rochester)
  • WHAM TV 13 and WHAM Radio (Rochester)

Our website and Facebook will also receive an update. We also use local radio stations.

Will I be notified directly if W-FL P-TECH is closed?

We use an automated phone notification system. It utilizes your phone number to provide a voice message. Please make sure we have your current phone number. If you do not have a current phone number on file in our student management system, you will not be personally notified through a phone call.

What happens if my child’s home district is closed because of inclement weather or other reasons?

If your child’s district is closed due to inclement weather or other reasons, then we do not expect your child at W-FL P-TECH. Since the district is unable to transport, we do not expect the parent(s) to transport and the student(s) is/are not penalized with an absence. We will work with each student to help them make up the missed school day when they return.

What happens if W-FL P-TECH is closed because of inclement weather or other reasons, but my child’s home district is open?

Since our school is closed for the day, this means that all W-FL P-TECH students do not report to school. If your child’s district is open, they do not report to their home-district school.

What happens if school is delayed?

Our school is assigned to a host district school, Phelps-Clifton Springs (Midlakes). The superintendent of Midlakes will determine if the district will be delayed. Once that decision is made, the principal of W-FL P-TECH is notified and proceeds with the notification process. We will use the automated phone notification system plus news stations, and our website and Facebook.

What happens if my child’s home district is delayed?

If your child’s district is delayed due to inclement weather or other reasons, then we do not expect your child at school until the district is able to transport students. Since the district is unable to transport until a later time, we do not expect the parent(s) to transport and the student(s) is/are not penalized with an absence. We will work with each student to help them make up the missed amount of time when they return.

What happens if there is an emergency closing after the school day has started?

The following guidelines have been established to send your child home as quickly and safely: Listen/watch the radio/TV, they will have information you need about early dismissals. We will use our automated calling system to notify you in addition to posting the notice on Facebook and our website.

Who do I contact if there is an emergency closing?

We prefer that you do not call the office to check if we are closing early. It is helpful to keep our phone lines free for emergency situations. Your child’s district will be called by our office to arrange for transportation home.

Conference Days related to school calendar

What happens when your child’s home school district does not have school or has a half-day that is not part of the W-FL BOCES calendar?

Our school follows the BOCES calendar. If a district does not have school on a specific day (i.e. conference day, half-day or other event) and W-FL P-TECH does have school, we contact and ask that the district consider to still transport student(s). If the district is unable to transport, we do not expect the parent(s) to transport and the student(s) is/are not penalized with an absence. We will work with each student to help them make up a missed school day when they return.

What happens when W-FL P-TECH (BOCES) has a full-day conference day or a half-day conference day?

Students do not report to school when W-FL P-TECH has a full-day conference day, this is a non-attendance day for students. They also will not report to their home-district school. If W-FL P-TECH has a half-day, students report to W-FL P-TECH and are dismissed early; notification and arrangements are made with each school district.

Requested completion of Health and Information Forms

Health and other information forms

We will need the same forms that are turned in at your child’s district. Our school nurse is off during the summer, but she contacts each district and requests the specific forms she needs, this would include up to date health forms. Additional forms requiring completion will be mailed in the August packet. These will include: Authorization for Exchange of Information, Health Office Information, Health Care Update and more.

Connecting with and knowing what's going on at P-TECH

How can I connect with the school to stay informed?

Throughout the school year, we use our website and Facebook as our main communication outlets. At times we may also use email, mailings and phone calls.

  • Website: www.wflptech.org
  • Facebook: w-fl pathways in technology early college high school

Contacting teachers, Knowing child's grades and progress, plus Parent Portal

How/when can I contact my student’s teachers?

In all matters pertaining to your child’s progress in a class, the first step is for your child to communicate with the teacher directly. If more information is necessary, you may contact your child’s teachers during a normal school day by emailing them. You can locate the teacher’s email address on our website. You may also call the main office. We can also set up an appointment for you to meet with the teacher and other faculty.

Where do I go if my child is struggling in a course?

The first step is to ask your child to contact the individual teacher. They can also be directed to their school counselor to put a plan in place to receive extra support. We can also set up an appointment for you to meet with the teacher and other faculty.

What if I do not get “satisfaction” by contacting a teacher?

The next step is to contact the school counselor. If that does not work, feel free to call the main office to connect with the school principal.

How do I know what my child is doing in class?

We highly encourage parents/guardians to participate in their child’s education. Engaging your child in meaningful discussions surrounding school work is always the preferred method of being kept up to date. One way is to use the Parent Portal (both SchoolTool and Schoology). Parents and guardians who are connected to the student in our student management system will receive a Parent Portal account for SchoolTool. SchoolTool provides parents progress and marking period reports as well as attendance. For daily and weekly progress, parents and guardians are encouraged to use Schoology.


What other ways can I know about my child’s progress?

We also use Schoology, online programs and websites. Parents will also receive information on how to acquire a Schoology account. Teachers primarily use Schoology to assign content, materials and resources as well as communicate progress. Schoology is your daily and weekly online tool to use when checking your child's progress.

Do students also receive a Portal account?

Yes, all W-FL P-TECH students receive their own SchoolTool Student Portal account (username and password). Students are provided an account at the start of the school year. All students also receive a Schoology account.

What is Parent Portal?

The Parent Portal is an online tool designed to enhance the communication and involvement of parents in their child's education. The Parent Portal provides you with 24/7 access to your child’s information. No longer will you have to wait for the mail to arrive to receive information about your child's progress.

Who can access the Parent Portal?

Parent Portal access rights and accounts are based on permissions from the school’s student management system. Only parents and custodial guardians may have a Portal account. Data must be entered the way is appears on your child’s records. Information submitted must be verified and accepted to receive access and an account. Confirmation of an accepted account is notified by email.

How do I get a Parent Portal login account?

Enrollment for an account is automatic and information is sent to the registered parent/guardian in our SchoolTool system using their provided email address. If you need assistance, please contact us at: 315-548-6660 or by email at: emory.roethel@wflboces.org and linda.valley@wflboces.org .

Schoology: our Online Learning Platform and Parent/Guardian access

What is Schoology?

Schoology is a learning management system for K-12 schools that allows users to create, manage, and share content and resources. This is our main platform for students to access assignments, content, materials and resources. Students will also use Schoology as the main place to submit assignments.

How can I check on my child’s daily and weekly progress?

We use Schoology. Parents will also receive information on how to acquire a Schoology account. Teachers primarily use Schoology to assign content, materials and resources as well as communicate progress. Schoology is your daily and weekly online tool to use when checking your child's progress.

Who can access Schoology?

Schoology access rights and accounts are based on permissions from the school’s student management system. Only parents and custodial guardians may have a Schoology account.

How do I get a Schoology Parent Portal login account?

Enrollment for an account is completed by the parent/guardian once they receive their account setup information. This information is mailed home in the August packet. If you need assistance, please contact us at: 315-548-6660 or by email at: emory.roethel@wflboces.org and linda.valley@wflboces.org

Student Accounts plus Code of Conduct and Computer Use Policies

Do students receive internet and email accounts?

Yes. Internet/network and email accounts will be given to students at the start of school. Students will be responsible for remembering their account details as well as any other accounts they are provided throughout the school year.

What other accounts are students provided?

Like SchoolTool (student portal) and Schoology (student learning platform), students will also receive specific usernames and passwords for IXL.com, iReady, Castle Learning and other accounts.

What policies do students follow in regards to computer, network, Internet and email use?

Students will need to review and follow the W-FL BOCES/EduTECH Acceptable Use Policy. We encourage parents and guardians to frequently ask and log onto their student’s school-issued accounts to see how and what they are doing.

What code of conduct do W-FLEC Tech students follow?

All students of W-FL P-TECH will need to review and follow the Wayne-Finger Lakes BOCES Student Code of Conduct. The Wayne-Finger Lakes BOCES (BOCES) is committed to providing a safe and orderly school environment where students may receive, and personnel may deliver, quality education services without disruption or interference. Responsible behavior by students, teachers, other BOCES personnel, parents, and other visitors is essential to achieving this goal.

Where can I access the full Code of Conduct?

The full Code of Conduct is available on the W-FL BOCES website.

Open House

When is Open House?

For the 2018-19 School Year: Open House will be on Thursday, September 27th. Parents/Guardians and families can attend from 6:30 to 7:30PM. 

What is the purpose of Open House?

Open House is an evening where parents are encouraged to visit W-FL P-TECH to meet each of his/her teachers and learn about the school and curriculum. This not a time to meet with teachers on a one-on-one basis.

Academic Calendar: Marking Periods and Assessments

When are the marking Periods?

Marking Period Dates:

  • Quarter 1: 9/4/18 to 11/9/18
  • Quarter 2: 11/13/18 to 1/25/19
  • Quarter 3: 1/28/19 to 4/5/19
  • Quarter 4: 4/8/19 to 6/17/19

When are Regents weeks (January and June)?

January Regents week: All students will have full-days of school during January Regents week: 1/22 to 1/25/19

June Regents week: Students will report to school only on days of their Regents exams in June. Students will be provided with a Regents schedule. (Regents exams are held on: 6/3 and 6/18 to 6/25/19.)

Will students have midterms?

Courses have midterms. These will be held during the January Regents week.

Do students attend regular classes during January regents week or do they only attend if they have an exam?

All students will have full-days of school during January Regents week.

When do we get Progress Reports and Grades? How are they distributed?

Five-week progress reports will be available on the parent portal following the schedule listed below:

  • 5 week report – October
  • 15 week report – December
  • 25 week report – March
  • 35 week report – May

Report cards or quarterly reports will be available on the parent portal and mailed home following the schedule listed below:

  • 1st quarter report card – November
  • 2nd quarter report card – January
  • 3rd quarter report card – April
  • 4th quarter report cards – June/July

Grades plus High School and College Credits

How are grades calculated for Report Cards?

All courses are included in the calculation of report card grades. All courses are unweighted.
For full-year courses: all quarters are 88% of the final grade with midterm assessment being 6% and final assessment being 6%.

  • Quarter 1 = 22%
  • Quarter 2 = 22%
  • Quarter 3 = 22%
  • Quarter 4 = 22%
  • Midterm assessment = 6%
  • Final assessment = 6%

For half-year (semester) courses: all quarters are 88% of the final grade with the final assessment being 12%.

  • Quarter 1 or 3 = 44%
  • Quarter 2 or 4 = 44
  • Final assessment = 12%

Are grades weighted?

No.

How are college courses counted towards high school credit?

Each college course carries dual credit. The course counts towards the student’s FLCC transcript and accumulation of credits towards their chosen. A.A.S. degree. Successful completion of each college course also counts towards credits for high school diploma requirements.

Finger Lakes Community College Courses held Online

These are general questions regarding students enrolled in FLCC online courses. If you need further clarification or have a different question, contact our school office at 315-548-6660. We want to make sure students are successful in their courses.

Syllabus: Is there a course syllabus for students?

Students access the syllabus through the online FLCC Blackboard system. The syllabus is determined and provided by the FLCC instructor. Syllabi usually include: course description, grading policy, coursework completion expectations, deadlines and policies on lateness, Blackboard use instructions, online systems the course may use, schedule, academic dishonesty.

Where can I go to learn more about the online course?

You can learn more about the course on the FLCC website at: www.flcc.edu/courses

Academic Standards and Code of Conduct

What academic standards and code of conduct do P-TECH students follow? P-TECH students will follow both the FLCC Academic Standards and Expectations and W-FL BOCES Code of Conduct. The Academic Standards and Expectations can be found on FLCC’s website and the Code of Conduct can be found on W-FL BOCES website.

Are there assignments that will be due and what types of assignments are these?

Assignments and coursework to be completed is provided by the online course FLCC instructor. The student must meet all the deadlines and work requirements as assigned by the FLCC instructor. P-TECH faculty do not assign nor collect worked assigned by the online instructor. P-TECH faculty do not adjust deadlines set by the FLCC instructor.

What is the purpose of the W-FL P-TECH faculty who supervise an online FLCC course?

P-TECH faculty act as a supervisor of students while they are in their assigned online class during the school day. They help and support students by checking in with each student to make sure they are working on their online coursework and managing and meeting deadlines. P-TECH faculty may be able to help students with the learning of the content.

When a student needs help, who do they contact?

The primary person a student should contact is their online FLCC instructor when needing help or has a question. This also includes when asking for an extension. P-TECH faculty assigned to the class can also help with management and making sure students are meeting deadlines.

Why are students assigned specific times in their P-TECH schedule for the online course?

We have assigned students time during their school day classes for them to work specifically on their online coursework. The time we assign them will help, but we expect that students will need to manage and use time outside of school to complete the online coursework in order to meet deadlines.

When are coursework and assignments due?

Due dates are determined by the FLCC instructor. The student must meet all the deadlines and work requirements as assigned by the FLCC instructor.

Are there assessments?

Assessments and when they are scheduled are determined by the FLCC instructor. Assessment are usually assigned using the FLCC Blackboard system.

Does the student need to purchase required textbooks or other supplies for the online course?

No, P-TECH will purchase textbooks, online resources and subscriptions and other supplies as required by the FLCC instructor for the course.

How do FLCC instructors communicate with students and vice versa?

Option 1 is by using the messaging system embedded in Blackboard

Option 2 is by using the FLCC email system, each P-TECH student has a separate email for FLCC.

Which academic calendar do P-TECH students follow when enrolled in an FLCC online course?

When enrolled in an FLCC online course, all P-TECH students follow the FLCC academic calendar. To view the FLCC calendar, visit www.flcc.edu.

Are P-TECH students responsible for completing FLCC online coursework and assignments when P-TECH does not have school (i.e. conference day, vacation/holiday)?

Yes, all P-TECH students enrolled in an online FLCC course need to adhere to FLCC’s academic calendar. This includes meeting all deadlines set by the FLCC instructor.

As a parent, am I able to contact the FLCC instructor?

We prefer the student to contact the professor using the Blackboard messaging system or their FLCC email account. The professor most likely will have stated in the course syllabus how they prefer to be contacted. Since the online course is also preparing the student to be ready once they are on the FLCC campus, your encouragement to have your student contact their professor will help in this preparation. If you’d like, review the email or message your student will send to the FLCC instructor prior to ensure its tone and grammar are professional in manner.

Is the online FLCC course also counted for high school credit?

Yes, we consider all online FLCC courses as dual-credit. This means if the student receives a passing grade for the course they will be awarded credit for the course on their FLCC transcript and also credit for the course on their high school transcript.

What grade in placed on the P-TECH report card?

Usually the FLCC instructor will provide a letter grade. That letter grade will then be converted to a number grade and placed on the P-TECH report card. This grade is also averaged with all other P-TECH grades as part of the overall average for the quarter and school year.

Who to contact when...

Who should I talk to if I think my student is using alcohol or drugs?

The school principal and school counselor are the primary contact persons who can help you with your questions and can provide outside referrals as needed.

Who can I contact if I have concerns/questions/compliments about the school?

The principal is very accessible. You can reach the principal at 315-548-6660.